HomeMy WebLinkAbout05-08-2023 City Council AgendaCITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 08 MAY 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 24 April 2023 Regular City Council Meeting and minutes of 24 April
2023 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Resolution – The City Council approves the Compensation and Job Classification Plan for
the Snack Bar Crew Leader, Grade of Pay 5 and to defund one Snack Bar Attendant
position, Grade of Pay 3 in the Golf Department.
6. Resolution – That certain items are declared surplus and the Mayor and City Treasurer are
hereby authorized and directed to dispose of personal property owned by the City of
Fairhope by one of the three methods listed on the resolution.
7. Resolution – The City Council hereby approves and authorizes the City of Fairhope to
execute a Memorandum of Understanding between AltaPointe Health Systems, Inc. and
the Fairhope Police Department for administration of pre-employment screenings.
8. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Municipal
Lease Agreement between the City of Fairhope, Alabama and 329 S Greeno, LLC.
9. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
O’Donnell & Associates, Inc. to perform Professional Services for Professional
Hydrogeologic and Environmental Services for Well Fields 1, 3, and 4 (RFQ PS23-020)
with a not-to-exceed amount of $16,200.00.
10. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
O’Donnell & Associates, Inc. to perform Professional Services for Remote Groundwater
Level Monitoring as part of the Fairhope Water System Planning Project Phase 1 (RFQ
PS23-021) with a not-to-exceed amount of $13,500.00.
11. Resolution – The City Council approves the selection of Cavanaugh MacDonald
Consulting, LLC to perform Professional Consulting Services to Prepare Actuarial
Valuation for the City’s OPEB Liability for fiscal year ending 09-30-23, and hereby
authorizes Mayor Sherry Sullivan to execute a Contract with an estimated amount of
$10,000.00.
City Council Meeting
08 May 2023
Page –2–
12. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No.
1 to the Contract for Professional Engineering Services for Asbestos Inventory and
Abatement Plan at the K-1 Center (RFQ PS022-22) with Southern Earth Sciences, Inc. to
add additional services in the amount of $12,450.00 which increases the not-to-exceed
amount limit to $22,850.00.
13. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No.
2 to the Contract for Archaeology Monitoring for the Arts Alley Transit Hub Project (RFP
No. 005-20) with TerraXplorations, Inc. to add additional services in the amount of
$25,000.00 which increases the not-to-exceed amount limit to $45,000.00.
14. Resolution – To Award Bid for Spray Foam Insulation at Recreation Center Gymnasium
for the Recreation Department (Bid No. 23-020) to APC Spray Foam, LLC with a total bid
cost of $88,783.00.
15. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Amendment No.
1 for (Bid No. 23-009) Founders Park Athletic Track and Additional Parking Project for
the replacement of the 720 ± linear feet that has failed with a cost of $246,455.98 with
McElhenney Construction. The new contract total will be $2,727,136.03.
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No.
1 for (Bid No. 23-012-2023-PWI-008) Roadway and Parking Improvements Project at
Volanta Sports Park with a cost of $10,119.55 and to award Change Order No. 1 to
McElhenney Construction Company. The new contract total will be $467,579.26.
17. Resolution – Authorizing Mayor Sherry Sullivan to inform and submit the Municipal
Water Pollution Prevention Program (MWPP) Report for 2022 to the Department of
Environmental Management.
18. Resolution – That the City Council hereby authorizes and approves the request from the
Fairhope Avenue Merchants to close Fairhope Avenue from Section Street to Church
Street for “First Friday Artwalk” at 5:00 p.m. and reopen after Artwalk.
19. Request – James Prestwood, Board President of The Eastern Shore Art Association d/b/a
Eastern Shore Art Center – Requesting the use and closure of Oak Street between Section
and Bancroft Streets for their annual fundraiser event,“5th Annual White Linen Night,” on
May 18, 2023 from 5:00 p.m. – 11:00 p.m.; and permission to serve alcohol during this
event.
20. Reappointments – Recreation Board
21. Public Participation – (3 minutes maximum)
City Council Meeting
08 May 2023
Page –3–
22. Executive Session – To discuss legal ramifications of and legal options for pending
litigation; and controversies not yet being litigated but imminently likely to be litigated or
imminently likely to be litigated if the governmental body pursues a proposed course of
action; and to discuss the consideration the City is willing to offer or accept when
considering the purchase, sale, exchange, lease, or market value of real property. Provided,
however, that the material terms of any contract to purchase, exchange, or lease real
property shall be disclosed in the public portion of a meeting prior to the execution of the
contract.
23. Adjourn
Next Regular Meeting – Monday, May 22, 2023 – Same Time Same Place