HomeMy WebLinkAbout04-24-2023 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 24 APRIL 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 10 April 2023 Regular City Council Meeting and minutes of 10 April
2023 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Resolution – That the City Council approves the funding of a temporary position for the
Electric Superintendent’s and the Water and Wastewater Superintendent. These positions
will be for training purposes only, not to exceed 60 days and will automatically defund
with the retirement of the existing personnel.
6. Resolution – That the City Council authorizes and approves hiring an Animal Control
Officer (Pay Grade 7/HR); and the current employee will remain on staff which will allow
him to work and train the new Animal Control Officer. This will be an overlap position
that will be beneficial to the City as well as the new hire. The position overlap will expire
on June 8, 2023.
7. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
Volkert, Inc. to perform Professional Engineering Services for (RFQ PS23-14) Utilities
Relocation for the State of Alabama’s US-31 Widening Project with a not-to-exceed
amount of $152,732.96. The engineering services are 100 percent reimbursable by the
State of Alabama.
8. Resolution – That the City Council approves Amendment No. 2 to the Contract for On Call
Professional Engineering Services with Stewart Engineering, Inc. for the Electric
Department (RFQ No. PS005-21) to extend the current contract for the third year until
March 7, 2024; and authorizes Mayor Sherry Sullivan to execute Amendment No. 2 with a
not-to-exceed amount of $25,000.00.
9. Resolution – That the City Council approves the selection Kimley-Horn and Associates,
Inc. for Rehab Engineering Services for (RFQ PS23-019) Dog House Lift Station Project;
and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
10. Resolution – That the City Council approves the selection of O’Donnell & Associates, Inc.
to perform Professional Services for (RFQ PS23-020) Professional Hydrogeologic and
Environmental Services for Well Fields 1, 3, and 4; and hereby authorizes Mayor Sherry
Sullivan to negotiate the not-to-exceed fee to be approved by Council.
City Council Meeting
24 April 2023
Page –2–
11. Resolution – That the City Council approves the selection of O’Donnell & Associates, Inc.
to perform Professional Services for (RFQ PS23-021) Remote Groundwater Level
Monitoring as part of the Fairhope Water System Planning Project Phase 1; and hereby
authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
12. Resolution – To Award Bid No. (Bid No. 23-021-2023-PWI-005) for Transfer Station Slab
Reconstruction to Impact Divisions, LLC with a total bid proposal of $145,583.10.
13. Resolution - That the City of Fairhope approves the selection by Mayor Sherry Sullivan for
(RFQ PS23-003) Professional Engineering Services for the 46 KV Transmission Loop
along the West Side of Green Road; and authorizes the Mayor to execute a contract with
Stewart Engineering with a not-to-exceed amount of $166,000.00.
14. Resolution – That City Council authorizes and approves the direct payment to the
subcontractor GeoCon Engineering & Testing, Inc. for Professional Engineering Services
for Athletic Track & Additional Parking with a not-to-exceed amount of $8,000.00. This
expense is not an additional expense but will save the City 10% administrative fees; and
will be deducted from the total contract cost with Sawgrass Consulting, LLC.
15. Resolution – That certain items are declared surplus and the Mayor and City Treasurer are
hereby authorized and directed to dispose of personal property owned by the City of
Fairhope by one of the four methods listed on the resolution.
16. Appointment – Environmental Advisory Board
17. Appointments – Historic Preservation Committee
18. Public Participation – (3 minutes maximum)
19. Adjourn
Next Regular Meeting – Monday, May 8, 2023 – Same Time Same Place