HomeMy WebLinkAbout2013CITY OF FAIRHOPE, ALABAMA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2013
CITY OF FAIRHOPE, ALABAMA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2013
PREPARED BY:
THE OFFICE OF THE FINANCE DIRECTOR
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CITY OF FAIRHOPE, ALABAMA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
SEPTEMBER 30, 2013
TABLE OF CONTENTS
Page
INTRODUCTORY SECTION
Letter of Transmittal iv
Certificate of Achievement for Excellence in Financial Reporting ix
Organization Chart x
City Elected and Appointed Officials xi
FINANCIAL SECTION
INDEPENDENT AUDITORS’ REPORT 1
MANAGEMENT’S DISCUSSION AND ANALYSIS 3
BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements
Statement of Net Position 14
Statement of Activities 15
Fund Financial Statements
Governmental Fund Financial Statements
Fund Balance Sheets - Governmental Funds 16
Reconciliation of Governmental Fund Balances to Net Position
of Governmental Activities 17
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds 18
Reconciliation of the Statement of Revenues, Expenditures and
Changes in Fund Balances of Governmental Funds to the
Statement of Activities 19
Proprietary Fund Financial Statements
Fund Balance Sheets - Proprietary Funds 20
Statement of Revenues, Expenses and Changes in Net Position -
Proprietary Funds 21
Statement of Cash Flows - Proprietary Funds 22
Discretely Presented Component Units
Combining Statement of Net Position - Discretely Presented
Component Units 23
Combining Statement of Activities - Discretely Presented
Component Units 24
Notes to the Financial Statements 25
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CITY OF FAIRHOPE, ALABAMA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
SEPTEMBER 30, 2013
TABLE OF CONTENTS (continued)
Page
REQUIRED SUPPLEMENTARY INFORMATION
Budgetary Comparison Schedule - General Fund 51
Notes to Required Supplementary Information 52
OTHER SUPPLEMENTARY INFORMATION
Combining Balance Sheets – Nonmajor Governmental Funds 54
Combining Statement of Revenues, Expenditures and Fund Balances - 55
Nonmajor Governmental Funds
Fund Balance Sheet - Fairhope Public Library Board 56
Reconciliation of Governmental Fund Balances to Net Postion
of Governmental Activities - Fairhope Public Library Board 57
Statement of Revenues, Expenditures and Changes in Fund Balances -
Fairhope Public Library Board 58
Reconciliation of the Statement of Revenues, Expenditures and
Changes in Fund Balances of Governmental Funds to the
Statement of Activities - Fairhope Public Library Board 59
Fund Balance Sheet - Fairhope Airport Authority 60
Reconciliation of Governmental Fund Balances to Net Position
of Governmental Activities - Fairhope Airport Authority 61
Statement of Revenues, Expenditures and Changes in Fund Balances -
Fairhope Airport Authority 62
Reconciliation of the Statement of Revenues, Expenditures and
Changes in Fund Balances of Governmental Funds to the
Statement of Activities - Fairhope Airport Authority 63
Schedule of Capital Projects Expenditures 64
Schedule of Information Required By Bond Indentures 65
Summary of Deposits, Withdrawals and Balances of Selected Trust Accounts as
Required Under Certain Trust Indentures 66
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CITY OF FAIRHOPE, ALABAMA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
SEPTEMBER 30, 2013
TABLE OF CONTENTS (continued)
Page
STATISTICAL SECTION
Net Position by Component 68
Changes in Net Postion 69
Governmental Activities Tax Revenues by Source 71
Fund Balances of Governmental Funds 72
Changes in Fund Balances of Governmental Funds 73
Assessed and Estimated Actual Value of Taxable Property 74
Property Tax Rates - Direct and Overlapping Governments 75
Principal Property Taxpayers 76
Property Tax Levies and Collections 77
Direct and Overlapping Sales Tax Rates 78
Principal Sales Tax Remitters 79
Ratios of Outstanding Debt by Type 80
Ratios of General Bonded Debt Outstanding 81
Computation of Overlapping Debt 82
Legal Debt Margin Information 83
Demographic and Economic Statistics 84
Principal Employers 85
Full-time Equivalent City Government Employees by Function 86
Operating Indicators by Function 87
Capital Asset Statistics by Function 88
COMPLIANCE SECTION
Independent Auditors’ Report on Compliance and on Internal Control
Over Financial Reporting Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards 89
INTRODUCTORY SECTION
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welcome center, a public golf course, indoor and outdoor swimming
pools, a tennis complex, a skate park, a pet park, and sponsorship of
many cultural events.
ECONOMIC CONDITION AND OUTLOOK
The City of Fairhope continued to show significant economic growth
during the year. The revenue from new construction and building
permits, inspection and impact fees increased over 27% from the prior
year. Total revenue from these key economic indicators was
$1,184,019 for the year, an increase of $216,290.
Fairhope enjoys a strong sense of community ownership and
responsibility among city officials and local citizens, resulting in active
community participation and involvement in all current city projects
and issues. Clean industry within the City supports health services and
higher education. The Alabama Policy Institute ranked Fairhope the
No. 1 Business-Friendly City, of Alabama’s 50 largest cities
(http://www.alabamapolicy.org/wp-content/uploads/API-Study_2013-
50BusinessFriendlyCities_final.pdf). The rating was based on
economic vitality, business tax burden, community allure, and
transportation infrastructure. The City made a $350,000 payment to
five public schools in Fairhope for educational enhancement.
Fairhope gains strong economic stability from the significant industrial
and commercial development in surrounding Baldwin County cities
and in neighboring Mobile County. Austal Shipbuilding and Airbus
aircraft manufacturer, both located within 30 miles of Fairhope,
promise to positively impact commercial growth and property values in
our area. Austal is currently building 52 combat ships for the U.S.
Navy, and Airbus is set to begin construction of A320 planes during
2015, promising to fill several hundred manufacturing jobs. These
factors, along with citizen involvement in planning, and strong city
management provide strength and promise for continued economic
good health for the City of Fairhope.
MAJOR INITIATIVES
For the Year:
Sales tax receipts for the fiscal year totaled over $5.43 million,
exceeding the budgeted projection by approximately $490,863. As part
of the sales tax ordinance, one half of each month’s sales tax receipts
must go into reserves, to be used for debt prepayment and capital
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improvements, as authorized by the City Council. The sales tax reserve
account balance at fiscal year-end totaled $7 million. Fairhope and
surrounding Eastern Shore and Gulf coast cities continue to enjoy
increasing revenues from tourism and corporate functions. Lodging tax
and sales tax receipts, major indicators of tourism, remained strong
during 2013, increasing 13% and 11%, respectively, over the prior
year. The Mayor, City Council, and City department heads continue to
strive to adhere to the City’s established goals in planning for
continuing growth, and in maintaining the quality of life and the
highest level of governmental services to all residents in the City.
Fairhope and other small cities in Baldwin County remain somewhat
buffered from national economic downturns due to high percentages of
resident retirees and by the majority of stable service, health, and
education employers. At fiscal year-end, according to the Alabama
Department of Labor, the unemployment rate for Baldwin County was
5.7%, while the rate for the state as a whole was 6.4%. This is in sharp
contrast to the national unemployment rate in September, 2013, of
7.2%, as recorded by the Bureau of Labor Statistics. The job growth
rate for Baldwin County is 30%, as reported by the Eastern Shore
Chamber of Commerce.
The Finance Department was once again awarded the Certificate of
Achievement for Excellence in Financial Reporting for its CAFR for
the fiscal year 2012, by the Government Finance Officers Association
(GFOA) of the United States and Canada. We believe that our current
CAFR continues to meet the Certificate of Achievement Program’s
requirements and we are submitting it to the GFOA to be considered
for another certificate.
For The Future:
The City continues its focus on improvements to existing infrastructure
for drainage, streets and the utilities, along with dependable excellent
government services, with maximum efficiency and fiduciary
responsibility. The budget for the fiscal year 2014 contains over $13
million in the General, Capital Projects, Gas Tax, and Utility Funds for
capital purchases, infrastructure improvements, and special projects
throughout the City, with projected transfers of 50% of operating
income from the Enterprise funds into the General fund. Other
improvements being completed in the next year include street projects
for resurfacing, widening and new sidewalks, drainage improvements,
remodeling of the Community Park, and construction of new soccer
complex. A portion of the sales tax reserve fund will be used to
prepay $2.4 million in General fund debt in the upcoming fiscal year.
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The Fairhope Airport Authority will complete construction of the $2
million Aviation Academy, and will begin instruction in the fall of
2014. The Aviation Academy will provide local flight training through
cooperation between the Authority and local colleges. This endeavor
goes hand-in-hand with the significant growth in the aircraft
manufacturing and aerospace industries in neighboring Mobile County.
ENTERPRISE FUNDS HIGHLIGHTS
The City’s enterprise funds, made up of Natural Gas, Electric, Water
and Waste Water, recorded a combined increase in net assets of
$3,491,950 for the year, after transfers of $3.24 million to support the
General fund. Transfers to support the General fund represented 43%
of the enterprise funds’ operating income before transfers, a decrease of
13% from the prior year. The Enterprise funds expended over $4.6
million in capital purchases, funded by operating income and reserves
designated for capital purchases. Capital purchases included 6.7-acre
property adjacent to the Utility warehouse property, for future utility
growth, additions to distribution and collection systems totaling over
$2.7 million, painting of water towers, and upgrades to vehicles and
equipment. Work began on the $10 million upgrade to the Waste Water
Treatment Plant. The utilities will be acquiring additional property
during the next fiscal year.
Cash and cash equivalents in the enterprise funds totaled $12,328,438
at year-end, an increase of 4% from the prior year. Total long-term
debt at year-end for the Enterprise Funds was $22,199,680, a decrease
of $1,151,580. The City historically has used a short-term line of credit
each year for use in funding the seasonally high electric power costs
during the summer months, however this has not been necessary for the
past five fiscal years.
GOVERNMENTAL FUNDS HIGHLIGHTS
The Governmental funds are comprised of General, Capital Projects,
Debt Service, and Special Revenue funds. The General Fund supports
the General Administration, Police and Fire, Adult and Youth
Recreation, Quail Creek Golf Course, Streets, and Sanitation. The
Governmental Funds experienced a net surplus of $3,127,016 for the
fiscal year, including receipt of $3.24 million in transfers from the
utilities during the year. Total revenues in the Governmental Funds,
before utility transfers, increased by $1,258,790 from the prior year.
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Operating expenses in the Governmental fund during the 2013 fiscal
year decreased by $4,594,325, a decrease of 17%. Capital purchases
and improvements in the Governmental Fund totaled $1,418,813. The
City completed a $75,000 upgrade to the Volanta Ballpark, with the
help of a 50% grant from the Alabama Department of Economic and
Community Affairs and the Fairhope Recreation Board. A new
Veterans’ Memorial was constructed and dedicated in Henry George
Park.
The Governmental Fund Balance was $13,707,428 at year-end,
representing an increase of $3.13 million over the prior year. Total
General Fund cash was $13,358,303 at year-end, an increase of 15%
over the prior year. Total long-term debt of the Governmental Funds at
year-end was $12,714,936, a decrease of $1,485,545 in long term debt
and $1,705,502 in short term debt.
INDEPENDENT AUDIT
Alabama State law requires an annual audit by independent Certified
Public Accountants. The accounting firm of Hartmann, Blackmon &
Kilgore, P.C., was selected by the City to perform the audit. The
Independent Auditors’ Report on the basic financial statements is
included in the financial section of this report.
The preparation of the CAFR on a timely basis has been accomplished
with the efficient and dedicated service of the entire staff of the Finance
and the Treasury Departments.
Preparation of this report would not have been possible without the
leadership and support of the Mayor and City Council.
Respectfully submitted,
Nancy K. Wilson, CPA
City Treasurer
xCITY OF FAIRHOPE, ALABAMACITY ELECTED AND APPOINTED OFFICIALSSEPTEMBER 30, 2013MayorCity CouncilCity JudgeExecutive AssistantCourt MagistratesGas SuperintendentElectric SuperintendentGeneralSuperintendentDirector of FinanceCity TreasurerDirector of Community Affairs & RecreationWater/SewerSuperintendentCourt ClerkCity ClerkCity AttorneyInformation TechnologyChief of PolicePurchasingPlanningBuildingPublic WorksGolfRevenue/MeterHuman ResourcesAdult Recreation-Nix CenterCivic CenterMuseumRecreation CenterYouth RecreationSpecial ServicesCommunications
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CITY OF FAIRHOPE, ALABAMA
CITY ELECTED AND APPOINTED OFFICIALS
SEPTEMBER 30, 2013
Timothy M. Kant, ACMO Mayor
Michael A. Ford , ACMO Councilmember
Kevin Boone Councilmember
Diana J. Brewer Councilmember
Jack Burrell Councilmember
Rich Mueller Councilmember
Lisa Hanks City Clerk
Nancy K. Wilson, CPA City Treasurer
Joseph Petties Police Chief
Marion E. Wynne, Jr. City Attorney
Honorable Haymes Snedeker City Judge
FINANCIAL SECTION
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MANAGEMENT’S DISCUSSION AND ANALYSIS
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MANAGEMENT’S DISCUSSION AND ANALYSIS
Our discussion and analysis of the City of Fairhope’s (the “City”) financial performance provides a narrative overview
of the City’s financial activities for the fiscal year ended September 30, 2013. The intent of this Management’s
Discussion and Analysis (MD&A) is to review the City’s financial performance as a whole. Please read it in
conjunction with the City’s financial reports, which follow this section and the additional information furnished in the
letter of transmittal, which can be found in the introductory section of this comprehensive annual financial report
(CAFR).
FINANCIAL HIGHLIGHTS
x Assets of the City exceeded its liabilities at the close of the fiscal year by $120,133,627, a current year
increase in net position of $5,669,310 (pages 14 and 15).
x At the close of the fiscal year, the City’s combined governmental funds, including General, Capital
Projects and Other Governmental Funds, reported ending fund balances totaling $13,707,428, an increase
of $3,127,016 from the prior year. The General Fund closed with a fund balance of $10,447,451, an
increase of $151,904. The Capital Projects Fund had an increase in fund balance of $2,463,134 after
capital expenditures of $640,917 and transfers from the General Fund of $2,724,225 (page 18). A detailed
explanation of these increases can be viewed on page six of this MD&A.
x City wide, governmental and business type funds, cash (including restricted cash) totaled $37,908,688, an
increase of $1,771,093 over the previous year. Governmental Funds cash totaled $13,664,062 at
September 30, 2013 (page 14). This is an increase of $1,712,808 over the prior year. Most of the
increase, approximately $1.4 million, was from funds set aside for capital projects in anticipation of
projects scheduled for the first part of fiscal year 2014. The business type funds cash totaled $24,244,626
at year end (page 20), an increase of $58,285 over last year. The Electric fund’s purchase of the Pecan
Avenue property, approximately $465,000, in April 2013 resulted in a smaller increase in business type
funds cash than expected. Revenues in the governmental funds increased approximately $1.3 million
from the previous year. Expenses decreased approximately $5 million.
x During fiscal 2013, revenues from the City’s 2% sales tax totaled $5,437,863, an increase of
approximately $540,000 over the previous year. At year end, the City’s reserve fund was $7 million with
$2.4 million paying off the library bridge loan of $721,442 and a street improvement line of credit of
$1,705,502.
x The combined governmental funds expended $1,418,813 for capital projects and purchases, including
$637,460 for special projects, including the Troyer Boothe Extension project, $127,110 of impact fee
revenues for police, transportation, and recreation projects and $654,243 for vehicles, equipment and
other infrastructure additions.
x The business-type activities, Gas, Electric, Water and Waste Water activities, ended the year with income
before transfers of $6,728,201, compared to $6,493,803 for fiscal 2012. Although revenues increased
approximately $1.5 million, costs of energy and operating expenses also increased about $1.4 million. The
utilities made transfers to the General Fund of $3,236,251 from income, which is $937,551 less than
transfers last year. The business-type activities recorded an increase in net position, after transfers, of
$3,491,950 (page 21). Details pertaining to these increases can be seen on pages six and seven of this
MD&A.
x The City’s business-type activities made additions to property, plant and equipment of $4,611,394, while
incurring no new long-term debt. Funding for these additions was prior debt issues, current income and
money set aside for this purpose (pages 22 and 36).
x The City of Fairhope’s long term debt decreased by $2,637,125 during fiscal year 2013, yielding total
outstanding debt of $34,914,616 compared to the previous year’s $37,551,741. Additionally, in fiscal year
2013, the City paid off a street improvement line of credit outstanding at fiscal year end 2012 in the
amount of $1,705,502, as mentioned above. This combined with long term debt, totaled a reduction in
total debt of $4,342,627. Governmental activities total debt was $12,714,936. Business-type activities
total debt was $22,199,680 (pages 37 and 38).
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OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the City’s basic financial statements. The City’s
basic financial statements are comprised of four components: 1) government-wide financial statements, 2) fund
financial statements, 3) notes to financial statements, and 4) required supplementary information.
The Statement of Net Position and the Statement of Activities provide information about the activities of the City as a
whole and present a longer-term view of the City’s finances.
For governmental activities, the fund financial statements tell how these services were financed in the short term as well
as what remains for future spending. Fund financial statements also report the City’s operations in more detail than the
government-wide statements by providing information about the City’s most significant funds. The notes to financial
statements provide additional information that is essential to a full understanding of the data provided in the
government-wide and fund financial statements. The notes to financial statements start on page 25.
In addition to the basic financial statements and accompanying notes, this report also presents certain required
supplementary information concerning the City’s General Fund budget. A budgetary comparison schedule has been
provided for the General Fund to demonstrate compliance with the budget on page 51.
The Statement of Net Position and the Statement of Activities
The Statement of Net Position and the Statement of Activities report information about the City as a whole and about its
activities. These statements include all assets and liabilities using the accrual basis of accounting,which is similar to the
accounting used by most private-sector companies. All of the current year’s revenues and expenses are taken into
account regardless of when cash is received or paid.
These two statements report the City’s net position and any changes in them. Consideration of the City’s net position,
i.e., the difference between assets and liabilities plus deferred, is one tool to measure the City’s financial health, or
financial condition.Over time, increases or decreases in the City’s net position are indicators of whether its financial
health is improving or deteriorating. Consideration of other non-financial factors, however, such as changes in the
City’s revenue sources and the condition of the City’s infrastructure, utility systems and roads, is also necessary for a
valid assessment of the overall health of the City.
In the Statement of Net Position and the Statement of Activities, we divide the City into three kinds of activities:
• Governmental activities — Most of the City’s basic services are reported here, including the police, fire, public
works, youth and senior recreation departments, and general administration. Gross receipts, business license
fees, property and sales taxes, franchise fees, and state and federal grants finance most of these activities.
Funds for Capital Projects, Debt Service, Gas Tax, and Impact Fees are also reported with Governmental
activities.
• Business-type activities — The City charges a fee to customers to help it cover all or most of the cost of certain
services provided. Financial information for the Electric Fund, Natural Gas Fund and the Water and Waste
Water Fund is reported in this section.
• Component units — The City has two entities classified as component units, the Fairhope Public Library and
the Airport Authority. Although legally separate and managed by City appointed boards, the Library and
Airport Authority receive significant support from the City and the City is responsible for any deficits.
Net position may serve over time as a useful indicator of a government’s financial condition. The City’s assets exceeded
liabilities by $120,133,627 at the close of the most recent fiscal year, as shown in Figure 1, page 9 and page 14. This is
an increase of $5,669,310. The two major factors contributing to this increase are as follows: expenditures among the
governmental funds decreased $2,386,924 from last year due mainly from a decrease in street department expenditures
of $1.5 million as a result of the completion of $1.7 million in paving projects in the previous year. In addition,
transfers from the utility funds decreased $937,551 from the prior year.
The largest portion of the City’s net position, approximately 80 percent, reflects its investment in capital assets (e.g.
land, streets, sidewalks, buildings, infrastructure, equipment, etc.), less any related debt still outstanding used to acquire
those assets. The City uses these capital assets to provide services and utilities to citizens; therefore, these assets are not
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available for future spending. Although the City’s investment in capital assets is reported net of related debt, it should
be noted that the resources needed to repay debt must be provided from other sources, since capital assets themselves
cannot be used to liquidate these liabilities.
An additional portion of the City’s net position, approximately 10.4 percent, represents resources that are subject to
restrictions as to how they may be used. Funds restricted for debt service were $4,038,197; for capital projects,
$1,154,000; for road maintenance and construction, $274,746; for City Council determined emergencies, $7,000,000.
Restricted funds decreased approximately $7.9 million from the previous year.
The unrestricted net position, approximately 10 percent, may be used to meet the City’s ongoing obligations to citizens
and creditors. Unrestricted net position, $12,023,906, increased $1,919,186 during fiscal 2013 (pages 9 and 14).
Under Government Accounting Standards Statement 45, Accounting and Financial Reporting by Employers for Post
Employment Benefits Other Than Pensions (GASB 45), the City’s Annual Required Contribution (ARC) was actuarially
determined to be $951,221. The current year retirement premium was $311,882. The liability for OPEB obligation at
year end was $2,624,374. This amount is reported on the Statement of Net Position, page 14, as Net OPEB Obligation
and on page 47, Note 17.
Effective October 1, 2012, the City implemented Government Accounting Standards Statement 63, Financial Reporting
of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position (GASB 63). One example
affecting the City regarding this new standard is a service concession arrangement entered into by the Airport Authority
and the Baldwin County Board of Education (BCBOE). See Note 20, page 50 for detailed explanation of this
agreement. At year end, the balance of this deferred inflow of resources is $2.7 million.
Several new accounting principles have been issued and are discussed in Note 1, pages 28 and 29.
Figure 2, page 10, is a condensed Statement of Activities for the City as a whole for all activity types. This condensed
statement includes comparative information from the prior year for the governmental and business-type activities, as
well as the Library and Airport Authority component units.
Fund Financial Statements
The fund financial statements provide detailed information about the most significant funds — not the City as a whole.
Some funds are required to be established by State Law and by bond covenants. However, the City Council established
many other funds to help control and manage money for particular purposes or to show that it is meeting legal
responsibilities for using certain taxes, grants, and other money. The City’s two kinds of funds —governmental and
proprietary — use different accounting approaches.
• Governmental funds — Most of the City’s basic services are reported in governmental funds, which focus on
how money flows into and out of those funds and the balances left at year-end that are available for spending.
These funds are reported using an accounting method called modified accrual accounting, which measures cash
and all other financial assets that can be readily converted to cash. The governmental fund statements provide a
detailed short-term view of the City’s general government operations and the basic services it provides.
Government fund information helps determine whether there are more or fewer resources that can be spent in
the near future to finance the City’s programs.
• Proprietary funds — When the City charges customers for the services it provides, whether to outside
customers or to other units of the City, these services are reported as proprietary, or enterprise, funds.
Proprietary funds are reported separately, on an accrual basis of accounting, in the Proprietary Fund Balance
Sheet and the Statement of Revenues, Expenses, and Changes in Net Position. The City’s enterprise funds are
the same as the business-type activities we report in the government-wide statements but provide more detail
and additional information, such as cash flows. The City’s proprietary funds include the Electric Fund,
Natural Gas Fund and Water and Waste Water Fund, which are used to account for the operations of the
utilities.
Governmental Funds
The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of
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spendable resources. Such information is useful in assessing the City’s financing requirements. In particular,
unrestricted fund balances may serve as a useful measure of a government’s net resources available for spending at the
end of the fiscal year.
Figure 3, page 11, presents summaries of the governmental funds (General Fund, Capital Projects, Debt Service, Gas
Tax, and Impact Fees) revenues and expenditures, by function, for the fiscal year ended September 30, 2013, and the
amounts of increases and decreases in relation to prior year revenues and expenditures.
Governmental activities revenues increased $1,258,790 from the previous fiscal year. Expenditures of Governmental
funds decreased $4,594,325 for the same period. The following significant events, related to revenues and expense,
occurred during fiscal 2013 (the figures are rounded):
Related to revenue:
x Local taxes, including sales and lodging were up $629,000, while those related to property and liquor were
down $294,000, resulting in a net increase of $335,000.
x Licenses and permits as well as fines and forfeitures increased by $121,000.
x State of Alabama and United States Government tax and grant income increased by $355,000.
x Charges for services were up $221,000 over last year due to impact fee income.
x Income from the City’s golf course, approximately $1,113,000 was up $112,000 from the previous year due to
an increase in food and beverage sales as a result of the City reacquiring the grill in October 2012.
Related to expenditure:
x Capital outlay expenditures were approximately $1,419,000, up $754,000 from the prior year. Expenditures of
$665,000 for fiscal 2012 included $85,000 for special projects, $80,000 for impact fees recreation projects and
$500,000 for vehicles and equipment. Major capital expenditures for fiscal 2013 were: $637,000 for special
projects, $127,000 for impact fees transportation projects and $654,000 for vehicles and equipment.
x The City’s General Department had a decrease in expenditures of $164,000. This was mainly due to sidewalk
projects of $270,000 that were completed in the prior year. The remainder of the difference, approximately
$106,000, relates to the net increase and decrease in grant expenditures of $82,000 and employee costs of
$189,000, respectively.
x The Police Department had decreases of $507,000. Major decreases for 2013 included employee costs of
$459,000 and jail expenses of $55,000.
x The Street Department’s expenses were down $1.5 million, primarily because of the completion of paving
projects of $1.7 million in the previous year.
x Debt service payments, $2 million, decreased $3.4 million from the previous year’s $5.4 million total. No
refunding of debt occurred in 2013 as opposed to the refunding of the 2002 General Obligation Warrants, $4.2
million, in the prior year.
Fund Balances and Net Position
When reviewing the City’s finances, it is important to ask if the City as a whole is in better financial condition when
compared with the prior year. An indicator of the City’s financial health is whether the fund balances of the
governmental and net position of the proprietary funds increased or decreased as a result of operating activities. Fund
balances for all governmental funds, including General Fund, Capital Projects Fund, and Other Governmental Funds
totaled $13,707,428, an increase of $3,127,016. This follows an increase in fund balances of $2,226,652 the previous
year. The General Fund had a fund balance of $10,447,451, an increase of $151,904. The Capital Projects Fund had an
increase in fund balance of $2,463,134 after $3,457 for park projects, capital outlay of $637,460 and transfers from the
General Fund of $2,724,225. The Other Governmental Funds had fund balances of $1,866,267 at year end, including
restrictions for Debt Service of $339,308, an increase of $14,094 and assigned funds reported in special revenue fund
(Gas Tax and Impact Fees) of $1,252,213, an increase of $223,138, after expenditures of $127,110 for capital outlay
and $28,498 for road repair and maintenance. (see pages 16, 18, 54 and 55). Increases and decreases in revenues and
expenses are discussed in the Governmental Funds section of this MD&A, pages 5 and 6 above.
The governmental activities’ net position at year end was $76,265,948, an increase of $2,177,360. This increase is
directly related to transfers from the utilities in the amount of $3,236,251. The Gas, Electric and Water and Waste
Water Funds had a net position of $43,867,679 at year end, an increase of $3,491,950 (see pages 15 and 21). The
increase in the previous year was $2,320,001. The significant change of $5,669,310 from last year to this year is due to
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an increase in the change in net position before transfers and investment earnings.
Capital Project and Other Governmental Funds increases in fund balance are discussed above. Following are major
factors affecting increases in fund balance and net position in the General Fund and business-type operations.
General Fund Balance: The General Fund had an increase in revenues of $571,198. Expenditures for the General Fund
were up $807,961 from the prior year. Transfers from the proprietary funds (Gas, Electric, Water and Waste Water
Funds) were $3,236,251 for the current year, a decrease of $937,551 from the prior year. After transfers, the fund
balance of the General Fund increased by $151,904 during fiscal 2013. The most significant revenue increase was
related to local taxes of $335,521, with the majority from sales tax. Another factor affecting the fund balance of the
General Fund was an increase in intergovernmental and grant income of $228,457.
The most significant increase relating to General Fund expenditures was in debt service payments. Total payments of
$732,270 increased $552,973 over last year due to the City’s payoff of the library bridge loan in November 2012. Street
department expenditures were up $187,337 over last year due to an increase in employee costs.
Enterprise Operations: The City’s enterprise operations consist of the Electric Fund, Natural Gas Fund and Water and
Waste Water Fund. The enterprise funds operating revenues increased by $1,475,500 over the prior fiscal year. This
represented a 4.23% increase. Operating expenses increased by $1,378,972, a 5% increase. The increase in expenses
was due to increases in energy purchases for resale of $275,006, an increase of 1.9%. Combined, other expenses were
up from the prior year, $1,103,966. Of this, $295,767 was from the increase in community development projects,
$235,096 was from maintenance, $198,077 was from insurance, $166,408 was from other operating expenses, $117,917
was from depreciation and $79,254 was from salaries. Utility rate calculations are based on costs of energy,
expenditures for operations, debt service costs, infrastructure upgrades, capacity increases and transfers to the General
Fund to fund public safety, recreational and environmental activities of the City. The City employs a consultant to assist
in the rate setting process. Income for the enterprise funds, before transfers to the General Fund, was $6,728,201, an
increase of $234,398. Transfers to the General Fund were $3,236,251, or 48% of income. For fiscal 2012 the transfers
to the General Fund were $4,173,802, or 64% of income. For fiscal 2011 the transfers were $4,827,147 or 49%. The
reduced transfers, as a percent of income, have enabled the utilities to fund capital additions and reserves for
emergencies. The change in net position of the three utilities was an increase of $3,491,950.
General Fund Budgetary Highlights
Although there is no legal requirement to establish a budget, the City of Fairhope prepares an annual budget. The
preparation process involves input from the Mayor, City managers, Council members and the City’s Budget
committees. Page 52 of this report lists the procedure for preparing the annual budgets. No adjustments to the budget
were made during the year.
On page 51, in the Required Supplementary Information section of this report, there is a budgetary comparison schedule
for the General Fund.
For the purposes of this discussion, variance amounts in excess of $50,000 in each category or department will be
discussed. All amounts are rounded.
The total revenue variance was $1,042,000 for fiscal 2013. Local taxes were $336,000 over budget. Licenses and
permits were $113,000 over budget. Of that amount, $94,000 was from building permits due to heightened growth and
new businesses. Charges for services were $108,000 over budget. Subdivision fees related to an improved
construction outlook in Fairhope, and sanitation collections exceeded budgeted amounts. Intergovernmental revenues
were up $367,000. Approximately $345,000 of unbudgeted income came from state grants as well as Alabama Trust
Fund receipts. Other revenue was up $95,000 from the sale of fixed assets.
At year end, expenditures were $638,000 under budget. The favorable variance in the general government was
$455,000. This was solely due from less than anticipated employee medical insurance costs, totaling $488,000. Golf
was under budget $159,000 due mainly to a decrease in employee costs of $100,000. The remaining amount was from
modest decreases in food and beverage purchases, supplies, and pro shop sales expenses. Adult recreation was $60,000
under budget due to employee cost reductions as well as decreases in maintenance and supplies.
The favorable variance in capital outlay was $233,000 was due to an overall departmental cutback in capital spending
throughout the year. In contrast, the police department had an unfavorable variance of $184,000 due to unbudgeted
employee costs of $49,000, greater than anticipated casualty and workers comp insurance of $79,000, and increases in
supplies, maintenance and equipment and vehicle repairs totaling $54,000. Sanitation had an unfavorable variance of
- 8 -
$56,000 due primarily to an increase in casualty and workers comp insurance. Recreation also had an unfavorable
variance of $62,000 due to increases in employee costs, supplies and maintenance, and higher than expected casualty
and workers comp insurance.
Capital Assets
As of September 30, 2013, the City’s governmental activities had $78,353,424 invested in capital assets, net of
depreciation. This is a decrease of $1,828,521 from the prior year. The business-type activities had invested capital
assets, net of depreciation of $43,599,981, an increase of $2,651,558 (see Note 3, Fixed Assets, pages 35 and 36).
The City’s governmental activities capital assets, at cost, were $126,507,929 at September 30, 2013, an increase of
$613,446 from the prior year. The business-type activities, the Gas, Electric and Water and Waste Water Funds, had
capital assets, at cost, of $79,686,065, an increase of $4.6 million. Figure 4, page 12, summarizes capital assets by asset
type, at cost, and changes in fixed assets during the year.
Debt Administration
As of September 30, 2013, the City had long-term debt of $34,914,616 (excluding premiums and discounts), including
bonds and warrants payable, notes payable, and obligations under capital leases. This is a net decrease, city wide, of
$2,637,125 from the prior year. Governmental activities’ decrease in long-term debt was $1,485,545. Business-type
activities’ decrease in long-term debt was $1,151,580. See Notes 5 through 9 in the financial statements for more detail.
Figure 5, page 13, summarizes the City’s long-term debt, including compensated absences.
ECONOMIC FACTORS
The City’s management has set a budget increase in revenue for fiscal 2014 of $1.4 million. Of this amount,
$1.1 million is from an anticipated increase in local taxes, primarily sales tax due to additional commercial property
being annexed into the City.
Similarly, the General Fund budget has a $788,000 increase in expenses for fiscal 2014, compared to fiscal 2013. This
is mainly from a $1,012,000 increase in the General administrative department due to a shift in budget of
casualty/workers comp insurance for all General Fund departments. This shift in budget was a result of the
disproportionate insurance costs among the individual General Fund departments in past years. Other budgeted
increases are in the police department, $109,000; recreation, $75,000; street, $56,000; and agency appropriations,
$44,000. Decreases among all other cost centers including fire, adult recreation, sanitation, golf and debt service,
totaled $508,000.
Gas Fund, Electric Fund and Water and Waste Water Fund operations budgeted revenues are expected to increase 3%
over actual amounts for 2013. Costs of energy and operating expenses in the three utilities are projected to increase by
approximately 1% over actual amounts for 2013.
For the business-type activities, reported as Gas Fund, Electric Fund and Water and Waste Water Fund, a projected
excess of revenues over expenditures, before transfers, is $8,309,259 for fiscal 2014, compared to actual $6,728,201 for
fiscal 2013. This represents a projected increase of 23%. Transfers to the General Fund for fiscal 2014 are budgeted to
be $3,910,659, compared to $3,910,214 for 2013. This represents a .01% increase. Earnings from operations in the
utilities are monitored during the year to insure that excessive amounts are not transferred.
CONTACTING THE CITY’S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, customers, investors and creditors with a general
overview of the City’s finances and to show the City’s accountability for the money it receives. If you have questions
about this report or need any additional financial information, please contact Jill Cabaniss, Finance Director, or Nancy
Wilson, City Treasurer, at 161 N. Section Street, Fairhope, Alabama, (251) 928-2136.
Figure 19/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012Current & Other Assets 14,575,528$ 12,908,889$ 28,441,845$ 27,582,275$ 43,017,373$ 40,491,164$ 163,570$ 125,316$ 3,429,128$ 715,140$Capital Assets, net 78,353,424 80,181,945 43,599,981 40,948,423 121,953,405 121,130,368 50,635 60,710 22,380,982 22,381,758 Total Assets92,928,952$ 93,090,834$ 72,041,826$ 68,530,698$ 164,970,778$ 161,621,532$ 214,205$ 186,026$ 25,810,110$ 23,096,898$Long-Term Debt 12,559,397$ 13,802,816$ 21,088,313$ 22,242,224$ 33,647,710$ 36,045,040$ -$ -$ 8,440,000$ 8,695,000$Other Liabilities 4,103,607 5,199,430 7,085,834 5,912,745 11,189,441 11,112,175 7,667 3,698 255,000 240,000 Total Liabilities16,663,004 19,002,246 28,174,147 28,154,969 44,837,151 47,157,215 7,667 3,698 8,695,000 8,935,000Service concession arrangement revenue applicable in future years - - - - - - - - 2,700,000.00 -Deferred Inflows of Resources- - - - - - - - 2,700,000.00 -Net Position: Invested in Capital Assets, net of related debt 65,671,272 66,016,012 29,971,506 17,990,946 95,642,778 84,006,958 50,635 60,710 13,685,982 13,446,758 Restricted 8,768,054 8,015,592 3,698,889 12,337,047 12,466,943 20,352,639 - - - -1,826,622 56,984 10,197,284 10,047,736 12,023,906 10,104,720 155,903 121,618 729,128 715,140 Total Net Position 76,265,948 74,088,588 43,867,679 40,375,729 120,133,627 114,464,317 206,538 182,328 14,415,110 14,161,898 Total Liabilities & Net Position92,928,952$ 93,090,834$ 72,041,826$ 68,530,698$ 164,970,778$161,621,532$ 214,205$ 186,026$ 25,810,110$ 23,096,898$GOVERNMENT-9-CITY OF FAIRHOPE CONDENSED STATEMENT OF NET POSITION FOR THE YEAR ENDED 9/30/2013GOVERNMENTALCOMPONENT UNITS BUSINESS - TYPE TOTAL PRIMARYACTIVITIESACTIVITIES UnrestrictedLIBRARYAIRPORT AUTHORITY
Figure 2AIRPORT AUTHORITY9/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012 9/30/2013 9/30/2012Program Revenues Charges for Services 9,320,403$ 9,409,956$ 36,397,400$ 34,921,900$ 45,717,803$ 44,331,856$ 34,803 37,396 158,316 145,792 Operating Grants & Contributions - - - - - - 705,179 670,950 601,990 788,671 Capital Grants & Contributions 438,033 1,317,475 - - 438,033 1,317,475 - - - -General Revenues Taxes 10,944,886 10,609,365 - - 10,944,886 10,609,365 - - - - Intergovernmental 596,816 314,525 - - 596,816 314,525 - - - - Investment Earnings 251,512 226,642 25,268 20,417 276,780 247,059 - - 1,667 3,406 Other 213,169 143,319 - - 213,169 143,319 - - - -Total Revenues 21,764,819 22,021,282 36,422,668 34,942,317 58,187,487 56,963,599 739,982 708,346 761,973 937,869Expenses General Government 7,451,793 8,103,118 - - 7,451,793 8,103,118 - - - - Sanitation 1,824,259 1,814,947 - - 1,824,259 1,814,947 - - - - Police 4,441,429 4,925,437 - - 4,441,429 4,925,437 - - - - Fire 407,361 461,865 - - 407,361 461,865 - - - - Airport 443,000 281,124 - - 443,000 281,124 - - - - Street 3,996,599 5,502,244 -- 3,996,5995,502,244 - - - - Adult Recreation 640,917 613,614 - - 640,917 613,614 - - - - Recreation 1,281,865 1,176,191 - - 1,281,865 1,176,191 - - - - Golf 987,869 932,284 - - 987,869 932,284 - - - - Public Library Board 840,636 810,636 - - 840,636 810,636 - - - - Interest on Long Term Debt 507,982 589,174 - - 507,982 589,174 - - - - Electric - - 17,164,781 16,912,834 17,164,781 16,912,834 - - - - Natural Gas - - 5,234,887 4,484,683 5,234,887 4,484,683 - - - - Water and Wastewater - - 7,294,799 7,050,997 7,294,799 7,050,997 - - - - Golf - - - - - - - - - - Airport Authority - - - - - - - - 508,761 564,937 Fairhope Public Library - - - - - - 715,772 696,769 - -Total Expenses 22,823,710 25,210,634 29,694,467 28,448,514 52,518,177 53,659,148 715,772 696,769508,761 564,937Change in Net Position before transfers (1,058,891) (3,189,352) 6,728,201 6,493,803 5,669,310 3,304,451 24,210 11,577 253,212 372,932Transfers 3,236,251 4,173,802 (3,236,251) (4,173,802) - - - - - - Change in Net Position 2,177,360 984,450 3,491,950 2,320,001 5,669,310 3,304,451 24,210 11,577 253,212 372,932Net Position, beginning 74,088,588 73,104,138 40,375,729 38,055,728 114,464,317 111,159,866 182,328 170,751 14,161,898 13,788,966Net Position, ending 76,265,948$ 74,088,588$ 43,867,679$ 40,375,729$ 120,133,627$ 114,464,317$ 206,538$ 182,328$ 14,415,110$ 14,161,898$GOVERNMENTACTIVITIESGOVERNMENTAL ACTIVITIES-10-CITY OF FAIRHOPEBUSINESS - TYPECOMPONENT UNITS LIBRARYTOTAL PRIMARYCONDENSED STATEMENT OF ACTIVITIES FOR THE YEAR ENDED 9/30/2013
Figure 39/30/2013 9/30/2012 IncreaseRevenues Total Total (Decrease)Local taxes $ 10,944,885 $ 10,609,364 $ 335,521Licenses & Permits 2,731,766 2,612,793 118,973Fines & Forfeitures 291,749 289,432 2,317State of Alabama 532,116 206,254 325,862U. S. Government 490,533 461,090 29,443Contribution from Public Library Board 1,500 1,000 500Interests and Rents 253,003 226,748 26,255Charges for Service 5,317,255 5,096,593 220,662Golf Course Revenue 1,113,277 1,001,627 111,650Assessments - 3,659 (3,659)Other 644,170 552,904 91,266Totals $ 22,320,254 $ 21,061,464 $ 1,258,790IncreaseExpenditures Total Total (Decrease)General $ 6,862,597 $ 7,026,721 $ (164,124)Sanitation 1,643,715 1,607,918 35,797Police 4,164,674 4,671,591 (506,917)Fire 312,647 339,080 (26,433)Airport 443,000 281,124 161,876Street Department 2,358,383 3,872,517 (1,514,134)Adult Recreation 543,109 525,212 17,897Debt Service Principal 1,485,545 4,804,960 (3,319,415) Interest 508,483 616,221 (107,738)Recreation Department 1,062,174 989,463 72,711Golf 907,216 863,593 43,623Public Library Board 630,000 600,000 30,000Other 89,133160,888 (71,755)Capital Outlay 1,418,813 664,526 754,287Totals $22,429,489 $ 27,023,814 $ (4,594,325) Statement of Revenues and Expeditures Governmental Funds For the Year Ended September 30, 2013-11-
Figure 4 Balance Reclassifications/ Balance Governmental Activities @ 10/1/12 Additions Retirements @ 9/30/13Land $ 19,827,727 $ 10,700 $ - $ 19,838,427Buildings & Structures 33,765,293 793,384 - 34,558,677Vehicles and equipment 13,029,470 625,429 (816,067) 12,838,832Infrastructure 59,271,993 59,271,993Total Capital Assets $ 125,894,483 $ 1,429,513 $ (816,067) $ 126,507,929Business-type activitiesElectric Fund Natural Gas Fund Water/WastewaterFundBalance @ 10/01/12 $ 23,068,778 $ 12,599,397 $ 39,406,496Additions to Plant 1,230,584 310,851 1,227,915Addition to land, buildings, vehicles and equipment 99,822 589,070 132,550Completed Construction in Progress 468,663 - 551,939Disposals - - - Total Capital Assets @ 9/30/2013 $ 24,867,847 $ 13,499,318 $ 41,318,900-12-City of FairhopeCapital Assets
Figure 5GOVERNMENTAL BUSINESS-TYPELONG TERM DEBT FUNDS ACTIVITIESGeneral Obligation Warrants, 2011 $ 3,589,396 -$General Obligation Warrants, 2007 6,700,000 -General Obligation Refunding Warrant, 2009 2,425,540 -Utilities Revenue Warrants, 2011 - 15,225,000Utilities Revenue Warrants, 2005 - 5,905,000Utilities Revenue Warrants, 2009 - 860,000General Obligation Refunding Warrant, 2009 - 44,460General Obligation Warrants, 2011 - 165,220Compensated absences 1,183,228 531,072TOTALS $ 13,898,164 $ 22,730,752See Notes 5 through 10 beginning on page 35 for additional detail.-13-City of FairhopeDebt Administration
BASIC FINANCIAL STATEMENTS
- 14 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF NET POSITION
SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Governmental Fund Types
Governmental Business-type Component
Activities Activities Total Units
ASSETS
Cash $ 13,358,303 $ 12,328,438 $ 25,686,741 $ 3,569,467
Restricted cash 305,759 11,916,188 12,221,947 -
Receivables, net 721,536 2,504,450 3,225,986 -
Internal balances 20,747 (20,747) - -
Inventories - 781,348 781,348 -
Other assets 169,183 932,168 1,101,351 23,231
Land and construction in progress 19,838,427 1,404,372 21,242,799 11,061,874
Capital assets, net 58,514,997 42,195,609 100,710,606 11,369,745
Total assets $ 92,928,952 $ 72,041,826 $ 164,970,778 $ 26,024,317
LIABILITIES
Accounts payable and
accrued expenses $ 801,653 $ 3,009,193 $ 3,810,846 $ 7,669
Unearned revenue 737 - 737 -
Customer deposits - 2,250,830 2,250,830 -
Long-term liabilities
Due within one year 1,305,983 1,196,671 2,502,654 255,000
Due in more than one year 12,559,397 21,088,313 33,647,710 8,440,000
Net OPEB obligation 1,995,234 629,140 2,624,374 -
Total liabilities 16,663,004 28,174,147 44,837,151 8,702,669
DEFERRED INFLOWS OF
RESOURCES
Service concession arrangement
revenue applicable to future years - - - 2,700,000
Total deferred inflows of
resources - - - 2,700,000
NET POSITION
Net investment in capital assets 65,671,272 29,971,506 95,642,778 13,736,619
Restricted for:
Debt service 339,308 3,698,889 4,038,197 -
Capital projects 1,154,000 - 1,154,000 -
Road maintenance and construction 274,746 - 274,746 -
Council approved emergencies 7,000,000 - 7,000,000 -
Unrestricted 1,826,622 10,197,284 12,023,906 885,029
Total net position 76,265,948 43,867,679 120,133,627 14,621,648
Total liabilities and net position $ 92,928,952 $ 72,041,826 $ 164,970,778 $ 26,024,317
- 15 - CITY OF FAIRHOPE, ALABAMA STATEMENT OF ACTIVITIES SEPTEMBER 30, 2013 See independent auditors’ report and notes to the financial statements. Operating CapitalCharges for Grants and Grants and Governmental Business-type ComponentFunctions/Programs Expenses Services Contributions Contributions Activities Activities Total UnitsPrimary GovernmentGovernmental activities:General $ 7,451,793 $ 6,052,493 $ - $ 10,700 $ (1,388,600) $ (1,388,600) Sanitation 1,824,259 1,431,883 - - (392,376) (392,376) Police 4,441,429 291,749 - - (4,149,680) (4,149,680) Fire 407,361 - - - (407,361) (407,361) Airport Authority 443,000 - - - (443,000) (443,000) Street 3,996,599 - - 425,833 (3,570,766) (3,570,766) Adult Recreation 640,917 39,977 - - (600,940) (600,940) Recreation 1,281,865 391,024 - - (890,841) (890,841) Golf 987,869 1,113,277 - - 125,408 125,408 Public Library Board 840,636 - - 1,500 (839,136) (839,136) Interest on long term debt 507,982 - - - (507,982) (507,982) Total governmental activities 22,823,710 9,320,403 - 438,033 (13,065,274) (13,065,274)Business-type activitiesElectric 17,164,781 19,647,662 - - - $ 2,482,881 2,482,881 Natural gas 5,234,887 6,769,649 - - - 1,534,762 1,534,762 Water and Waste water 7,294,799 9,980,089 - - - 2,685,290 2,685,290 Total business-type activities 29,694,467 36,397,400 - - - 6,702,9336,702,933 Total primary government $ 52,518,177 $ 45,717,803 $ - $ 438,033 (13,065,274) 6,702,933 (6,362,341) Component Units $ 1,224,533 $ 193,119 $ 1,307,169 $ - $ 275,755 General revenues:Property taxes 4,298,046 - 4,298,046 - Sales tax 5,437,863 - 5,437,863 - Liquor taxes 425,816 - 425,816 - Lodging taxes 643,495 - 643,495 - Other taxes 139,666 - 139,666 - Intergovernmental 596,816 - 596,816 - Investment earnings 251,512 25,268 276,780 1,667 Other 213,169 - 213,169 - Transfers 3,236,251 (3,236,251) - - Total general revenues and transfers 15,242,634 (3,210,983) 12,031,651 1,667 Change in net position 2,177,360 3,491,950 5,669,310 277,422 Net position, beginning, as previously reported 74,088,588 40,375,729 114,464,317 14,344,226 Net position, ending $ 76,265,948 $ 43,867,679 $ 120,133,627 $ 14,621,648 Primary GovernmentProgram RevenuesNet (Expense) Revenue andChanges in Net Position
- 16 -
CITY OF FAIRHOPE
FUND BALANCE SHEETS
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Other Total
Capital Governmental Governmental
General Projects Funds Funds
ASSETSCash $ 10,204,587 $ 1,587,059 $ 1,566,657 $ 13,358,303
Investments - - 305,759 305,759
Receivables, net 695,811 108 25,617 721,536
Due from other funds 20,747 - - 20,747
Other assets 34,925 - - 34,925
Total assets $10,956,070 $1,587,167 $1,898,033 $14,441,270
LIABILITIES
Accounts payable $ 303,144 $ 193,457 $ 6,149 $ 502,750
Accrued expenses and taxes 184,738 - - 184,738
Deferred revenue 20,737 - 25,617 46,354
Total liabilities 508,619 193,457 31,766 733,842
FUND BALANCES
Restricted for:
Debt service - - 339,308 339,308
Council approved emergencies 7,000,000 - - 7,000,000
Construction - 1,154,000 - 1,154,000
Road maintenance and construction - - 274,746 274,746
Assigned to:
Construction and road maintenance - 58,625 1,252,213 1,310,838
Unassigned 3,447,451 181,085 - 3,628,536
Total fund balances 10,447,451 1,393,710 1,866,267 13,707,428
Total liabilities and fund balances $ 10,956,070 $ 1,587,167 $ 1,898,033 $ 14,441,270
- 17 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF GOVERNMENTAL FUND BALANCES TO
NET POSITION OF GOVERNMENTAL ACTIVITIES
SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Fund balances as reported on page 16 $ 13,707,428
Net position reported for governmental activities in the statement of net position
are different from Fund Balances for governmental activities because:
Capital assets used in governmental activities are financial resources and
therefore are not reported in fund financial statements. 126,507,929
Depreciation is provided for the above capital assets in government-wide
reporting, but is not in fund financial statements. (48,154,505)
Other long-term assets are not available to pay for current-period
expenditures and therefore are deferred revenue in fund financial statements. 179,875
Long-term liabilities, including warrants, notes, capital lease obligations
and OPEB obligations are not due and payable in the current period and
therefore are not reported in fund financial statements:
Warrants and notes payable (net of warrant discount of $32,784) (12,682,152)
OPEB obligations (1,995,234)
Accrued interest on long-term debt is not due and payable in the
current-period and therefore not included in fund financial statements. (168,396)
Compensated absences not expected to be paid with current resources
as determined under Governmental Accounting Standards are not reported
in fund financial statements. (1,128,997)
Net position of governmental activities as reported on page 14 $ 76,265,948
- 18 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Other Total
Capital Governmental Governmental
General Projects Funds Funds
REVENUES
Local taxes $ 10,944,885 $- $ - $ 10,944,885
Licenses and permits 2,731,766 - - 2,731,766
Fines and forfeitures 291,749 - - 291,749
Intergovernmental 556,293 379,307 87,049 1,022,649
Contribution from Public
Library Board 1,500 - - 1,500
Interest and rents 250,773 519 1,711 253,003
Charges for services 4,752,303 - 564,952 5,317,255
Golf course revenue 1,113,277 - - 1,113,277
Other 644,170 - - 644,170
Total revenues 21,286,716 379,826 653,712 22,320,254
EXPENDITURES
General 6,859,140 3,457 - 6,862,597
Sanitation 1,643,715 - - 1,643,715
Police 4,164,674 - - 4,164,674
Fire 312,647 - - 312,647
Airport 443,000 - - 443,000
Street 2,329,885 - 28,498 2,358,383
Adult recreation 543,109 - - 543,109
Recreation 1,062,174 - - 1,062,174
Golf 907,216 - - 907,216
Public Library Board 630,000 - - 630,000
Other 89,000 - 133 89,133
Debt service payments
Principal 722,125 - 763,420 1,485,545
Interest 10,145 - 498,338 508,483
Capital outlay 654,243 637,460 127,110 1,418,813
Total expenditures 20,371,073 640,917 1,417,499 22,429,489
Excess of Revenues
over (under) Expenditures 915,643 (261,091) (763,787) (109,235)
OTHER FINANCING
SOURCES (USES)
Transfers in 3,236,251 2,724,225 1,275,765 7,236,241
Transfers out (3,999,990) - - (3,999,990)
Total other financing
sources (uses) (763,739) 2,724,225 1,275,765 3,236,251
Net change in fund balances 151,904 2,463,134 511,978 3,127,016
Fund balances - beginning of year 10,295,547 (1,069,424) 1,354,289 10,580,412
FUND BALANCES-END OF YEAR $ 10,447,451 $ 1,393,710 $ 1,866,267 $ 13,707,428
- 19 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO
THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Net change in fund balances - total governmental funds, page 18 $ 3,127,016
Amounts reported for governmental activities in the statement of activities
are different from the statements of revenues, expenditures and changes in
fund balances - governmental funds because:
Amortization of bond costs and discounts is not recorded in fund level statements. (7,911)
Governmental funds report capital outlays as expenditures while governmental
activities report depreciation expense to allocate those expenditures over
the life of the assets.
Capital outlays for the year 1,418,813
Depreciation expense for the year (3,093,509)
Loss on assets disposed (164,525)
Bond and other debt proceeds provide current financial resources to governmental
funds, but issuing debt increases long-term liabilities in the statement of net assets.
Repayment of long-term liabilities is an expenditure in governmental funds, but
the repayment reduces long-term liabilities in the statement of net assets.
Principal payments on long term debt 1,485,545
Some capital assets were acquired through capital contributions and reported as
such in the statement of activities and therefore are not reported as a capital
outlay in the governmental funds.
Capital contributions for the year 10,700
Some expenses reported in the statement of activities do not require the use
of current resources and therefore are not reported as expenditures in
governmental funds.
Increase in compensated absences liability (121,261)
Decrease in accrued interest payable 10,476
Increase in OPEB liability (487,984)
Change in net position of governmental activities, page 15 $ 2,177,360
- 20 -
CITY OF FAIRHOPE, ALABAMA
FUND BALANCE SHEETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Water and
Electric Natural Gas Waste Water
Fund Fund Fund Total
ASSETS
Current assets
Cash and cash equivalents $ 5,234,754 $ 3,711,710 $ 3,381,974 $ 12,328,438
Restricted cash for debt service 326,683 148,665 11,440,840 11,916,188
Receivables, net 2,376,469 642 127,339 2,504,450
Inventories 315,730 144,884 320,734 781,348
Prepaid expenses 33,288 6,140 10,097 49,525
Total current assets 8,286,924 4,012,041 15,280,984 27,579,949
Noncurrent assets
Unamortized expense 22,782 11,646 812,125 846,553
Due from other funds - 285,633 732,842 1,018,475
Other assets 12,030 12,030 12,030 36,090
Capital assets
Distribution and collection systems 19,103,239 10,003,713 37,399,849 66,506,801
Buildings, vehicles and equipment 5,165,699 3,420,113 3,189,080 11,774,892
Land and construction in progress 598,909 75,492 729,971 1,404,372
Less accumulated depreciation (11,605,547) (6,144,640) (18,335,897) (36,086,084)
Total noncurrent assets 13,297,112 7,663,987 24,540,000 45,501,099
Total assets $ 21,584,036 $ 11,676,028 $ 39,820,984 $ 73,081,048
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities $ 1,560,023 $ 300,609 $ 1,148,561 $ 3,009,193
Customer deposits 2,123,526 - 127,304 2,250,830
Warrants, notes and
capital leases payable 131,482 54,405 1,010,784 1,196,671
Total current liabilities 3,815,031 355,014 2,286,649 6,456,694
Noncurrent liabilities
Compensated absences 158,794 116,935 163,481 439,210
Warrants, notes and
capital leases payable 1,270,381 689,750 18,688,972 20,649,103
Net OPEB obligation 186,619 189,592 252,929 629,140
Due to other funds 1,039,222 - - 1,039,222
Total noncurrent liabilities 2,655,016 996,277 19,105,382 22,756,675
Total liabilities 6,470,047 1,351,291 21,392,031 29,213,369
NET POSITION
Net investment in capital assets 11,860,437 6,610,523 11,500,546 29,971,506
Restricted for debt service 326,683 148,665 3,223,541 3,698,889
Unrestricted 2,926,869 3,565,549 3,704,866 10,197,284
Total net position 15,113,989 10,324,737 18,428,953 43,867,679
Total liabilities and net position $ 21,584,036 $ 11,676,028 $ 39,820,984 $ 73,081,048
Major Funds
- 21 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Water and
Electric Natural Gas Waste Water
Fund Fund Fund Total
OPERATING REVENUES
Sales and services $ 19,242,914 $ 6,764,828 $ 8,728,618 $ 34,736,360
Other charges, sales and receipts 404,748 4,821 1,251,471 1,661,040
Total operating revenues 19,647,662 6,769,649 9,980,089 36,397,400
OPERATING EXPENSES
Energy purchases and
cost of goods sold 12,018,992 1,870,442 767,380 14,656,814
Salaries 584,763 575,510 987,477 2,147,750
Depreciation 670,956 339,723 949,157 1,959,836
Insurance 290,093 506,150 229,180 1,025,423
Electric energy furnished
to other departments 1,062,371 - - 1,062,371
Maintenance 573,917 201,373 1,512,029 2,287,319
Community development projects 251,929 247,178 234,377 733,484
Other operating expense 1,646,232 1,451,657 1,909,308 5,007,197
Total operating expenses 17,099,253 5,192,033 6,588,908 28,880,194
OPERATING INCOME 2,548,409 1,577,616 3,391,181 7,517,206
NONOPERATING
REVENUES (EXPENSES)
Interest expense (65,528) (30,854) (705,891) (802,273)
Interest income 4,454 5,116 15,698 25,268
Distribution of joint
revenue (expense) – net - (12,000) - (12,000)
Total nonoperating
revenues (expenses) (61,074) (37,738) (690,193) (789,005)
INCOME BEFORE TRANSFERS
AND OTHER ITEMS 2,487,335 1,539,878 2,700,988 6,728,201
TRANSFERS AND OTHER ITEMS
Transfers out (1,385,849) (813,610) (1,036,792) (3,236,251)
Total transfers (out) (1,385,849) (813,610) (1,036,792) (3,236,251)
Change in net position 1,101,486 726,268 1,664,196 3,491,950
NET POSITION – BEGINNING
OF YEAR 14,012,503 9,598,469 16,764,757 40,375,729
NET POSITION – END OF YEAR $ 15,113,989 $ 10,324,737 $ 18,428,953 $ 43,867,679
Major Funds
- 22 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Water and
Electric Natural Gas Waste Water
Fund Fund Fund Total
CASH FLOWS FROM OPERATING ACTIVITIES
Received from customers $ 19,476,154 $ 6,770,555 $ 9,869,427 $ 36,116,136
Paid to suppliers for goods and services (15,711,189) (4,176,989) (4,270,180) (24,158,358)
Paid to personnel for services (584,763) (575,510) (987,477) (2,147,750)
Net cash provided (used) by operating activities 3,180,202 2,018,056 4,611,770 9,810,028
CASH FLOWS FROM INVESTING ACTIVITIES
Interest income and joint revenue (expense) 4,454 (6,884) 15,698 13,268
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Repayment of debt (127,122) (52,435) (972,023) (1,151,580)
Interest paid (57,044) (28,136) (686,894) (772,074)
Acquisition of capital assets (1,799,069) (899,923) (1,912,402) (4,611,394)
Net cash provided (used) by capital and
related financing activities (1,983,235) (980,494) (3,571,319) (6,535,048)
CASH FLOWS FROM NONCAPITAL AND RELATED
FINANCING ACTIVITIES
Change in interfund receivable/payable 982,432 (448,467) (527,677) 6,288
Transfers in (out) (1,385,849) (813,610) (1,036,792) (3,236,251)
Net cash provided (used)
by noncapital financing activities (403,417) (1,262,077) (1,564,469) (3,229,963)
INCREASE (DECREASE) IN CASH 798,004 (231,399) (508,320) 58,285
Cash – beginning of year 4,763,433 4,091,774 15,331,134 24,186,341
CASH – END OF YEAR $ 5,561,437 $ 3,860,375 $ 14,822,814 $ 24,244,626
Reconciliation of operating income to net cash
provided (used) by operating activities
Income (loss) from operations $ 2,548,409 $ 1,577,616 $ 3,391,181 $ 7,517,206
Adjustments to reconcile income from operations to
net cash provided (used) by operating activities
Depreciation 670,956 339,723 949,157 1,959,836
Amortization 2,803 1,199 80,466 84,468
Change in assets and liabilities
Decrease (increase) in accounts receivable (171,508) 906 (110,660) (281,262)
Decrease (increase) in inventories (37,196) 33,992 (32,803) (36,007)
Decrease (increase) in prepaid expenses (17,272) 2,512 1,157 (13,603)
Decrease (increase) in unamortized expense - - (561,169) (561,169)
Increase (decrease) in accounts payable 118,047 58,631 787,393 964,071
Increase (decrease) in customer deposits (10,149) - 32,400 22,251
Increase (decrease) in compensated absences 29,140 (40,886) 14,628 2,882
Net cash provided (used) by operating activities $ 3,180,202 $ 2,018,056 $ 4,611,770 $ 9,810,028
Business Type Activities
Major Funds
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- 23 -
CITY OF FAIRHOPE, ALABAMA
COMBINING STATEMENT OF NET POSITION
DISCRETELY PRESENTED COMPONENT UNITS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report and notes to the financial statements.
Public Library Airport
Board Authority Total
ASSETS
Cash $ 163,570 $ 3,405,897 $ 3,569,467
Other assets - 23,231 23,231
Land and construction in progress - 11,061,874 11,061,874
Capital assets, net 50,637 11,319,108 11,369,745
Total assets $ 214,207 $ 25,810,110 $ 26,024,317
LIABILITIES
Accounts payable and accrued expenses $ 7,669 $ - $ 7,669
Long-term liabilities
Due within one year - 255,000 255,000
Due in more than one year - 8,440,000 8,440,000
Total liabilities 7,669 8,695,000 8,702,669
DEFERRED INFLOWS OF
RESOURCES
Service concession arrangement revenue
applicable to future years - 2,700,000 2,700,000
Total deferred inflows of resources - 2,700,000 2,700,000
NET POSITION
Net investment in capital assets 50,637 13,685,982 13,736,619
Unrestricted 155,901 729,128 885,029
Total net position 206,538 14,415,110 14,621,648
Total liabilities and net position $ 214,207 $ 25,810,110 $ 26,024,317
Governmental Activities
- 24 - CITY OF FAIRHOPE, ALABAMA COMBINING STATEMENT OF ACTIVITIES DISCRETELY PRESENTED COMPONENT UNITS SEPTEMBER 30, 2013 See independent auditors’ report and notes to the financial statements. Operating CapitalCharges for Grants and Grants and Public Library AirportFunctions/Programs Expenses Services Contributions Contributions Board Authority TotalAirport Authority $ 508,761 $ 158,316 $ 601,990 $ - $ - $ 251,545 $ 251,545 Public Library Board 715,772 34,803 705,179 - 24,210 - 24,210 $ 1,224,533 $ 193,119 $ 1,307,169 $ - 24,210 251,545 275,755 General revenues:Investment earnings - 1,667 1,667 Total general revenues - 1,667 1,667 Change in net position 24,210 253,212 277,422 Net position, beginning 182,328 14,161,898 14,344,226Net position, ending $ 206,538 $ 14,415,110 $ 14,621,648Changes in Net PositionGovernmental ActivitiesProgram RevenuesNet (Expense) Revenue and
THIS PAGE INTENTIONALLY LEFT BLANK
NOTES TO THE FINANCIAL STATEMENTS
- 25 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Fairhope, Alabama (the City) was incorporated in April, 1908. The City operates under a
Mayor – Council form of government chosen at large every four years.
The accounting policies of the City conform to accounting principles generally accepted in the United
States of America as applicable to municipal governments. The following is a summary of the more
significant policies.
A. REPORTING ENTITY
The financial statements of the City have been prepared in conformity with the accounting
principles generally accepted in the United States of America as specified by the Governmental
Accounting Standards Board (GASB).
These financial statements present the primary government (the City) and its discretely presented
component units, entities for which the government is considered financially accountable. The
units are governmental fund type component units and are reported in a separate column of the
government-wide statements to emphasize they are legally separate from the primary government.
The discretely presented component units have a September 30 fiscal year-end.
Component Units
Fairhope Public Library - The Library has its own governing body which operates the City public
library and is appointed by the City Council. The City provides significantly all the annual
operating financial support to the Library. The Library's other sources of revenue come from State
financial assistance, gifts, bequests and user fees. The Library Board does not issue separate
financial statements.
Fairhope Airport Authority - The Authority operates the City Airport and has its own governing
body which is appointed by the City Council. The City provides a significant portion of the annual
operating funds support to the Airport. The Airport's other sources of revenue come from Hanger
and Office rentals, and fuel sales. The Airport Authority does not issue separate financial
statements.
These financial statements do not include the following:
Bay Medical Clinic Board
Industrial Board of the City of Fairhope
Medical Clinic Board – East, West or North
Downtown Redevelopment Authority
Parking Authority
City management does not exert significant influence or control and does not guarantee any of their
outstanding debts.
- 26 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. BASIS OF PRESENTATION – GOVERNMENT-WIDE AND FUND LEVEL
Government-wide
The basic financial statements include government-wide and fund financial statements. The
reporting model focuses on the City, as a whole, and major funds. Government-wide and fund
financial statements categorize primary activities as governmental or business-type. In the
Statement of Net Position, governmental and business-type activities (a) are presented on a
consolidated basis, (b) reflect, full accrual accounting, which incorporates long-term assets and
receivables as well as long-term debt and obligations, and (c) are reported using the economic
resources measurement focus. Receivables and payables between activities are eliminated in the
government-wide presentation through the caption “Internal Balances” on the Statement of Net
Position.
The Statement of Activities reflects both the gross and net cost per functional category (street,
police, fire, etc.) which are otherwise being supported by general government revenues (taxes,
licenses, and permits, etc.). The Statement of Activities reduces gross expenses, including
depreciation, by related program revenues. The program revenues must be directly associated with
a function or a business-type activity. Operating grants include operating-specific and
discretionary (either operating or capital) grants while the capital grants column reflects capital-
specific grants.
Fund Level
The governmental fund level financial statements are presented on a current financial resource and
modified accrual basis of accounting. Since governmental fund level financial statements are
presented on a different basis of accounting and measurement focus than governmental activities in
the government-wide presentation, a summary is presented to explain adjustments necessary to
reconcile fund level statements to the government-wide presentation.
The accounts of the City are organized on the basis of funds which are each considered a separate
accounting entity. The operations of each fund are accounted for with a separate set of self-
balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures, as
appropriate. Government resources are allocated to and accounted for in individual funds based
upon the purposes for which they are to be spent and the means by which spending activities are
controlled. The various funds are grouped into broad fund categories as follows:
General Fund – The General Fund is used to account for all revenues and expenditures applicable
to the general operations of City government which are not properly accounted for in another fund.
All general operating revenues which are not restricted or designated as to use by outside sources
are recorded in the General Fund.
Special Revenue Fund – Special revenue funds are operating funds for which the use of revenues
(usually from taxes) is restricted or designated by outside sources. They are usually required by
State or local laws to finance certain activities or functions.
- 27 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Debt Service Fund – Debt service funds are used to account for the payment of interest and
principal on general long term warrants and notes not accounted for in the proprietary funds.
Capital Project Fund – Capital project funds are used to account for the financial resources used to
construct or acquire major capital items (other than those financed by proprietary funds).
Enterprise Funds:
The Electric Fund, Natural Gas Fund, and Water and Waste Water Fund are Enterprise Funds,
which are used to account for the operations of the utilities. Utilities are provided to residents in
and around the City of Fairhope. Enterprise Funds are used to account for operations which are
financed or operated in a manner similar to private business enterprises – where the intent of the
governing body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered through user charges and fees. Operating revenues,
shown for proprietary operations, generally result from producing or providing goods and services.
Operating expenses include all costs related to providing services or products. All other revenues
or expenses not meeting these criteria are reported as nonoperating income or expenses.
C. CAPITAL ASSETS
The accounting treatment for capital assets depends on whether the assets are used by
governmental funds or proprietary funds and fund level or government-wide reporting.
In government-wide reporting, all capital assets are reported as capital assets for both
governmental-type and business-type activities. The City has not established a minimum
capitalization threshold at this time. Depreciation is provided on all capital assets at the
government-wide level.
In fund level reporting, capital assets are reported as expenditures by governmental funds, while
they remain capital assets in proprietary funds. Depreciation is provided, only, in proprietary funds
at the fund level.
Capital assets are valued at historical cost or estimated historical cost if actual historical cost is not
available. Donated capital assets are valued at estimated fair value on the date donated.
Depreciation is allocated as an expense in the Statement of Activities (government-wide level) and
accumulated depreciation is reflected in the Statement of Net Position (government-wide level).
Depreciation has been provided over the estimated useful lives using the straight line rates as
follows:
Plant and distribution systems 30 - 40 years
Buildings 25 - 50 years
Golf course improvements 10 - 40 years
Vehicles and equipment 3 - 10 years
Infrastructure (roads, bridges, drainage) 25 - 50 years
Runways and taxiways 75 years
- 28 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
D. BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures/expenses are recognized in the
accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus applied.
All governmental funds are accounted for using the modified accrual basis of accounting. Under
the modified accrual basis, revenues are recognized when they become susceptible to accrual, that
is when they become both “measurable” and “available” to finance expenditures of the current
period. Ad valorem and other taxes collected by an intermediary are considered “measurable”
when in the hand of the intermediary collecting governments and may be recognized as revenue at
that time. Expenditures, generally, are recorded at the time liabilities are incurred. Revenues
susceptible to accrual are: lodging tax, property taxes, and federal financial assistance programs,
which are measurable and available to finance expenditures of the current period. The City uses a
60-day availability period except for FEMA disaster recovery grants which are recognized using a
12-month availability period. Revenue which is not both measurable and available includes
licenses, rents, permits and fines.
The proprietary fund financial statements are presented on the accrual basis of accounting in
accordance with Governmental Accounting Standards Board (GASB) Statement No. 20,
Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That
Use Proprietary Fund Accounting.
E. IMPACT OF RECENTLY ISSUED ACCOUNTING PRINCIPLES
Recently Issued and Adopted Accounting Principles
On October 1, 2012, the City adopted the provisions of Governmental Accounting Standards Board
(GASB) Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained
in Pre-November 30, 1989 FASB and AICPA Pronouncements. GASB Statement No. 62 incorporates
into the GASB’s authoritative literature certain accounting and financial reporting guidance that is
included in the following pronouncements issued on or before November 30, 1989, which does not
conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB)
Statements and Interpretations, Accounting Principles Board Opinions and Accounting Research
Bulletins of the American Institute of Certified Public Accountants (AICPA) Committee on
Accounting Procedure. The adoption of GASB Statement No. 62 did not have any impact on the
City’s consolidated financial statements.
- 29 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
On October 1, 2012, the City implemented GASB Statement No. 63, Financial Reporting of Deferred
Outflows of Resources, Deferred Inflows of Resources, and Net Position. GASB Statement No. 63
provides financial reporting guidance for deferred outflows of resources and deferred inflows of
resources. The Balance Sheet is renamed the Statement of Net Position and includes four components:
assets, deferred outflows of resources, liabilities and deferred inflows of resources. The City has
determined they have no deferred outflows of resources at September 30, 2013, under the
requirements of GASB Statement No. 63. The City’s component unit, the Airport Authority, has
determined they have a deferred inflow of resources related to a service concession arrangement as
discussed in Note 20 to the financial statements at September 30, 2013.
Recently Issued Accounting Principles
In March 2012, the GASB issued Statement No. 65, Items Previously Reported as Assets and
Liabilities. GASB Statement No. 65 requires certain items that are currently reported as assets and
liabilities to be reclassified as deferred outflows of resources, deferred inflows of resources or
current-period outflows (expenses) and inflows (revenues). These determinations are based on the
definitions of those elements in Concepts Statement No. 4, Elements of Financial Statements. This
statement is effective for periods beginning after December 15, 2012. Management is currently
evaluating the impact of the adoption of this statement on the City’s 2014 consolidated financial
statements.
In June 2012, the GASB issued Statement No. 67, Financial Reporting for Pension Plans.
Effective for fiscal year 2014, GASB Statement No. 67 will require Pension Plans to present
information differently than they have previously. Upon implementation, the City’s note
disclosures will be presented in accordance with the updated presentation required of Pension
Plans. GASB Statement No. 67 is effective for periods beginning after June 15, 2013.
Management is currently evaluating the impact of the adoption of this statement on the City’s 2014
consolidated financial statements.
In June 2012, the GASB issued Statement No. 68, Accounting and Financial Reporting for
Pensions – An Amendment of GASB. GASB Statement No. 68 requires a net pension liability to be
recognized, to the extent unfunded, on the Statement of Net Position. Previously, no such liability
was recognized. GASB Statement No. 68 is effective for periods beginning after June 15, 2014.
The City estimates that upon implementation of GASB Statement No. 68, a liability will be shown
on the Statement of Net Position as well as a reduction in unassigned net position equal to the
unfunded accrued actuarial liability. At September 31, 2013, the Government-wide unfunded
accrued actuarial liability is $9,306,719 as shown in Note 13 to the financial statements.
F. CASH
The City maintains a system in which some excess cash is placed in interest bearing accounts. Cash
applicable to a particular fund is readily identifiable. Interest earned is allocated to each fund based
upon the proportionate balances of each fund’s cash in the account.
- 30 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
G. RECEIVABLES FROM UTILITY CUSTOMERS
The Electric Fund purchases at face value, the utility receivables of the Natural Gas Fund and the
Water and Waste Water Fund as well as the garbage receivable of the General Fund. Purchase is
made at the time customers are billed. Customer payments for all are then deposited to the Utility
Account in the Electric Fund.
H. INVENTORIES
Governmental fund inventories are maintained on a purchase method of accounting where items
are purchased and charged to the budgetary accounts upon receipt. Year-end balances are not
significant in governmental funds. Proprietary fund inventories are maintained on a consumption
basis and consist of supplies for the utility plant.
I. PROPERTY TAX
All ad valorem taxes levied by the state, county and any municipality in Baldwin County are
assessed and collected by the Revenue Commissioner of Baldwin County. The Baldwin County
property tax calendar requires the Revenue Commissioner to assess and attach taxes as enforceable
liens on property as of September 30, and taxes are due October 1 through December 31. Property
taxes not paid by January 1 are considered as delinquent. Tax collections received by the County
Revenue Commissioner are remitted to the City monthly. In accordance with the implementation
of Governmental Accounting Standard (GASB) Statement No. 33, revenue is recorded based upon
taxes assessed and considered available. Any taxes not considered available are recorded as
deferred revenue.
J. DEBT ISSUE COST
Issuance expenses on long term debt of proprietary funds are deferred and amortized, on the bonds
outstanding method, over the terms of the related issues. In the fund financial statements, bond
discounts, premiums, and issuance costs are treated as period costs in the year of issue. In the
government-wide financial statements, bond discounts, premiums, and issuance costs are deferred
and amortized over the term of the bonds using the bonds outstanding method. Bond
discounts/premiums are presented as a reduction/addition to the face amount of the bonds payable
whereas issuance costs are recorded as other assets.
In relation to upcoming standards to be implemented for fiscal year 2014, bond issuance costs will
be accounted for as costs relating to services provided in the current period and as such will be
expensed in the current period. The application of the principle will be retroactively applied. The
City estimates the impact of the implementation of this standard on fiscal year 2014 financials will
reduce assets and net assets by approximately $415,000 government-wide. The impact on
governmental activities is expected to be approximately $130,000 and the impact on business-type
activities is expected to be approximately $285,000.
- 31 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
K. DEFERRED REVENUE
The City reports deferred revenue on its fund balance sheet. Deferred revenues arise when potential
revenue does not meet both the measurable and available criteria for recognition in the current period.
Revenues derived from Street Assessments are deferred and included in revenue when the receivables
become available (collected). Proprietary funds defer revenue recognition when monies are collected
for goods and services prior to the provision of services.
L. CASH AND CASH EQUIVALENTS
For purposes of the statements of cash flows, the proprietary funds consider all highly liquid
investments, with an original maturity of three months or less, to be cash equivalents. Investments
consist of U. S. Treasury money market accounts which are presented at cost which equals fair market
value.
M. USE OF ESTIMATES
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and assumptions
that affect certain reported amounts and disclosures. Accordingly, actual results could differ from
those estimates.
N. NET POSITION AND EQUITY CLASSIFICATIONS
Government-wide Financial Statements
The City adopted GASB Statement No. 63,Financial Reporting of Deferred Outflows of
Resources, Deferred Inflows of Resources, and Net Position, that superseded GASB Statement No.
34,Basic Financial Statements – and Management’s Discussion and Analysis – for State and
Local Government. Equity is classified as net position and displayed in three components:
x Net investment in capital assets - Consists of capital assets, net of accumulated
depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or
other borrowings that are attributable to the acquisition, construction, or improvement of
those assets. Deferred outflows of resources and deferred inflows of resources that are
attributable to the acquisition, construction, or improvement of those assets or related debt
also should be included in this component of net position. If there are significant unspent
related debt proceeds or deferred inflows of resources at year-end, the portion of the debt
of deferred inflows of resources attributable to the unspent proceeds is not included in the
calculation of invested in capital assets, net of the related debt. Rather, that portion of the
debt or deferred inflows of resources is included in the same net position as the unspent
proceeds.
- 32 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
x Restricted net position - Consists of restricted assets reduced by liabilities and deferred
inflows of resources related to those assets.
x Unrestricted net position – The net amount of the assets, deferred outflows of resources,
liabilities, and deferred inflows of resources that are not included in the determination of
net investment in capital assets or the restricted component of net position.
Fund Financial Statements
The Fund equity of the governmental fund financial statements is classified as fund balance. The
City adopted a GASB standard establishing a hierarchy based on the extent to which a government
is bound to observe constraints imposed on the use of the resources reported in governmental
funds.
Fund balance is classified into one of the following four components:
x Restricted fund balance – Consists of fund balances with constraints placed on the use
either by (1) external groups such as creditors, grantors, contributors, or laws or
regulations of other governments; (2) or the City’s own laws through its enabling
legislation and other provisions of its laws and regulations.
x Committed fund balance – Consists of fund balances that are useable only for specific
purposes by formal action of the government’s highest level of decision making authority.
The City’s highest level of decision making lies with the Mayor of the City and the City
Council. In order to establish, modify or rescind a fund balance commitment, the Mayor
and City Council must pass a law by formal action committing the funds, by passage of a
resolution.
x Assigned fund balance – Consists of fund balances that are intended to be used for specific
purposes but are neither restricted nor committed. Intent should be expressed by (1) the
governing body itself, or (2) a subordinate high-level body or official who the governing
body has delegated the authority to assign amounts to be used for specific purposes. The
Mayor and the City Council have the power to assign fund balance amounts to specific
purposes. The governing body must vote to grant authorization of assigned fund balances
to specific purposes.
x Unassigned fund balances – All other fund balances that do not meet the definition of
“restricted, committed or assigned fund balances.”
The City considers restricted fund balances to have been spent when both restricted and
unrestricted fund balances are available. Also, the City considers assigned and committed fund
balances to have been spent when unassigned or unrestricted amounts are available.
- 33 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
O. MAJOR FUNDS
The City reports the following major Governmental funds:
x General Fund
x Capital Projects Fund
The City reports the following enterprise funds as major funds:
x Electric Fund
x Natural Gas Fund
x Water and Waste Water Fund
NOTE 2 INTERFUND TRANSACTIONS
The selling price of electric energy delivered without charge by the Electric Fund to various other funds,
boards, and offices of the City of Fairhope is charged to the Electric Fund’s operations as electric energy
furnished to other divisions of the City of Fairhope. The Water and Waste Water Fund and Golf
Department purchase electric energy they receive, at cost.
In fiscal year 2013, the General Fund transferred to the Debt Service Fund $1,275,765 in support of
long term debt service.
The utility operations transfer a portion of their earnings to the General Fund each year to support
general government operations. In fiscal year 2013, the following amounts were transferred from the
utility funds noted to the General Fund.
Electric Fund $ 1,385,849
Natural Gas Fund 813,610
Water and Waste Water Fund 1,036,792
Total $ 3,236,251
In fiscal year 2013, the City transferred $443,000 to the Airport Authority and $630,000 to the Public
Library Board, both discretely presented component units.
- 34 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 2 INTERFUND TRANSACTIONS (CONTINUED)
Interfund receivables and payables at September 30, 2013 are:
Due from Due to
General Fund
Electric $ 20,747 $ -
Electric Fund
General - 20,747
Water and Waste Water - 732,842
Natural Gas - 285,633
Natural Gas Fund
Electric 285,633 -
Water and Waste Water Fund
Electric 732,842 -
$ 1,039,222 $ 1,039,222
During the course of normal operations, the City has numerous transactions between funds to provide
services, construct assets, service debt, etc. These transactions are generally reflected as interfund
receivables and liabilities. Transactions reimbursing a fund for expenditures are recorded as expenditures
in the disbursing fund as revenues in the receiving fund.
- 35 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 3 CAPITAL ASSETS
Changes in capital assets, during the fiscal year, were as follows:
Balance Balance
10/01/12 Increases Decreases 09/30/13
Governmental Activities
Capital assets not subject
to depreciation
Land $ 19,827,727 $ 10,700 $ - $ 19,838,427
Total 19,827,727 10,700 - 19,838,427
Other capital assets
Buildings and structures 33,765,293 793,384 - 34,558,677
Vehicles and equipment 13,029,470 625,429 (816,067) 12,838,832
Infrastructure 59,271,993 - - 59,271,993
Total 106,066,756 1,418,813 (816,067) 106,669,502
Less accumulated depreciation for
Buildings and structures (7,652,573) (862,277) - (8,514,850)
Vehicles and equipment (11,408,795) (653,870) 651,542 (11,411,123)
Infrastructure (26,651,170) (1,577,362) - (28,228,532)
Total accumulated depreciation (45,712,538) (3,093,509) 651,542 (48,154,505)
Other capital assets, net 60,354,218 (1,674,696) (164,525) 58,514,997
Governmental capital assets, net $ 80,181,945 $ (1,663,996) $ (164,525) $ 78,353,424
Depreciation was charged to governmental activities as follows:
General $ 383,395
Sanitation 168,579
Police 239,023
Fire 93,309
Public Library 210,636
Street 1,623,448
Adult Recreation 92,798
Recreation 207,712
Golf 74,609
Total $ 3,093,509
- 36 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 3 CAPITAL ASSETS (CONTINUED)
Balance Balance
10/01/12 Increases Decreases 09/30/13
Business Type Activities
Capital assets not subject to depreciation
Land $ 369,280 $ 468,663 $ - $ 837,943
Construction in progress 14,490 551,939 - 566,429
Total 383,770 1,020,602 - 1,404,372
Other capital assets
Distribution and collection system 63,737,451 2,769,350 - 66,506,801
Buildings, vehicles and equipment 10,953,450 821,442 - 11,774,892
Total 74,690,901 3,590,792 - 78,281,693
Less accumulated depreciation for
Distribution and collection system (25,896,561) (1,593,874) - (27,490,435)
Buildings, vehicles and equipment (8,229,687) (365,962) - (8,595,649)
Total accumulated depreciation (34,126,248) (1,959,836) - (36,086,084)
Other capital assets, net 40,564,653 1,630,956 - 42,195,609
Capital assets, net $ 40,948,423 $ 2,651,558 $ - $ 43,599,981
Component Unit - Public Library
Equipment $ 343,601 $ 21,170 $ - $ 364,771
Less accumulated depreciation (282,891) (31,243) - (314,134)
Capital assets, net $ 60,710 $ (10,073) $ - $ 50,637
Component Unit - Airport Authority
Capital assets not subject to depreciation
Land $ 10,934,228 $ - $ - $ 10,934,228
Construction in progress 952,100 183,545 (1,007,999) 127,646
Total 11,886,328 183,545 (1,007,999) 11,061,874
Other capital assets
Runways 9,309,815 1,063,893 - 10,373,708
Buildings and improvements 3,968,008 - - 3,968,008
Equipment 98,885 - - 98,885
Total 13,376,708 1,063,893 - 14,440,601
Less accumulated depreciation for
Runways (1,034,556) (112,944) - (1,147,500)
Buildings and improvements (1,759,023) (124,131) - (1,883,154)
Equipment (87,699) (3,140) - (90,839)
Total accumulated depreciation (2,881,278) (240,215) - (3,121,493)
Other capital assets, net 10,495,430 823,678 - 11,319,108
Capital assets, net $ 22,381,758 $ 1,007,223 $ (1,007,999) $ 22,380,982
- 37 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 4 SINKING FUNDS – PROPRIETARY FUNDS
The cash and investments in these sinking funds (bond, reserve, and replacement funds) are restricted as
to their use in accordance with their respective bond indentures. Amounts in bond funds are included in
current assets, while amounts in reserve funds are separately listed as restricted assets.
NOTE 5 NOTES AND WARRANTS PAYABLE – BUSINESS-TYPE ACTIVITIES
The following is a summary of revenue bonds, notes and warrants payable from the proprietary funds as
of September 30, 2013:
Utilities Revenue Warrants, Series 2011 dated October 13, 2011,
original debt obligation of $16,140,000, interest rate 3.15%, payable
semi-annually, principal payable December 1, 2011 through
December 1, 2030. $15,225,000
General Obligation Warrant, Series 2011, dated October 13, 2011,
original debt obligation of $195,000, interest at 2.55% payable
semi-annually, principal payments due December 1, 2012 through
June 1, 2025. 165,220
Utilities Revenue Warrants, Series 2005 dated March 1, 2005,
original debt obligation of $8,455,000, interest rate 2.20% to
4.25%, payable semi-annually, principal payable December 1, 2005
through December 1, 2020. 5,905,000
Utilities Revenue Warrants, Series 2009 dated April 2, 2009,
original debt obligation of $1,250,000, interest rate 3.85%, payable
semi-annually, principal payable 2009 through 2019. 860,000
General Obligation Refunding Warrant, Series 2009, dated April 2, 2009,
original debt obligation of $61,740, interest rate 3.62%, payable
semi-annually, principal payable 2010 through 2020. 44,460
TOTAL $22,199,680
- 38 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 5 NOTES AND WARRANTS PAYABLE – BUSINESS-TYPE ACTIVITIES (CONTINUED)
Revenue bonds, notes, and warrants payable from the proprietary funds (2011 and prior) were for the
purpose of financing, or re-financing, new water tanks, new water wells, UV Sewer System, new booster
pump, radio system, support tower, phone system, construction of warehouse building and mechanics shop,
and extensions to the City’s water and sewer lines.
NOTE 6 NOTE AND WARRANTS PAYABLE – GOVERNMENTAL ACTIVITIES
The following is a governmental fund summary of long term debt at September 30, 2013:
General Obligation Warrant, Series 2011, dated October 13, 2011,
original debt obligation of $4,005,000, interest at 2.55%,
payable semi-annually, principal payments due December 1, 2012
through June 1, 2025. $ 3,589,396
General Obligation Warrants, Series 2007 dated June 1, 2007,
original debt obligation of $7,900,000, interest rate 4.00% to
5.00%, payable semi-annually, principal payable June 1, 2008
through June 1, 2032. 6,700,000
General Obligation Refunding Warrant, Series 2009, dated April 2, 2009,
original debt obligation of $3,368,260, interest rate 3.62%, payable
semi-annually, principal payable 2010 through 2020. 2,425,540
TOTAL $12,714,936
The General Obligation Warrant Series 2009 and 2011 were issued for the purpose of refunding the City’s
General Obligation Warrants Series 1999 and 2002, respectively.
General Obligation Warrants and notes payable from the governmental funds issued prior to 2008 were for
the purpose of financing, or re-financing, automated garbage equipment, fire truck pumper, city drainage
projects, hurricane damage repairs and upgrade to Municipal pier, construction of new facilities, including
justice center, public library, tennis complex, recreation center, outdoor swimming pool, baseball facility,
and renovation of Fairhope historic museum.
- 39 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 7 CHANGES IN LONG TERM DEBT
Amounts
Balance Balance due within
10/01/12 Additions Reductions 09/30/13 one year
GOVERNMENTAL ACTIVITIES
Warrants and notes payable
General obligation warrants $ 14,200,481 $ - $ (1,485,545) $ 12,714,936 $ 778,330
Total warrants and notes payable 14,200,481 - (1,485,545) 12,714,936 778,330
Warrant discount (34,548) - 1,764 (32,784) -
14,165,933 - (1,483,781) 12,682,152 778,330
Other liabilities
Compensated absences 1,061,967 667,003 (545,742) 1,183,228 527,653
Governmental activities
long-term liabilities $ 15,227,900 $ 667,003 $ (2,029,523) $ 13,865,380 $ 1,305,983
The City’s general obligation warrants are paid through the Debt Service Fund while notes and capital leases
are paid directly by the General Fund. The Compensated absences liability will be liquidated by the General
Fund.
Amounts
Balance Balance due within
10/01/12 Additions Reductions 09/30/13 one year
BUSINESS-TYPE ACTIVITIES
Warrants and notes payable
General obligation warrants $ 226,260 $ - $ (16,580) $ 209,680 $ 16,671
Utilities revenue warrants 23,125,000 - (1,135,000) 21,990,000 1,180,000
Total warrants and notes payable 23,351,260 - (1,151,580) 22,199,680 1,196,671
Deferred amount on refunding (241,754) - 35,963 (205,791) -
Warrant discounts (152,029) - 3,914 (148,115) -
22,957,477 - (1,111,703) 21,845,774 1,196,671
Other liabilities
Compensated absences 527,422 94,744 (91,094) 531,072 91,862
Business-type activities
long-term liabilities $ 23,484,899 $ 94,744 $ (1,202,797) $ 22,376,846 $ 1,288,533
Compensated absences due within one year included in accrued liabilities $ 91,862
Compensated absences due in more than one year included in noncurrent liabilities 439,210
Total compensated absences liability $ 531,072
- 40 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 8 SUMMARY OF DEBT SERVICE REQUIREMENTS TO MATURITY
The following is a summary of debt service requirements to maturity of long term debt of
the Governmental Funds as of September 30, 2013, including interest payments:
Year
Ending
September 30, Principal Interest Total
2014 $ 778,330 $ 480,117 $ 1,258,447
2015 802,930 451,323 1,254,253
2016 837,440 421,553 1,258,993
2017 857,260 390,379 1,247,639
2018 891,770 358,348 1,250,118
2019 - 2023 3,927,790 1,339,726 5,267,516
2024 - 2028 2,719,800 726,735 3,446,535
2029 - 2032 1,899,616 218,250 2,117,866
TOTALS $ 12,714,936 $ 4,386,431 $ 17,101,367
GOVERNMENTAL ACTIVITIES
The following is a summary of debt service requirements to maturity of long term debt
of the Proprietary Funds as of September 30, 2013, including interest payments and
Year
Ending
September 30, Principal Interest Total
2014 $ 1,196,670 $ 735,223 $ 1,931,893
2015 1,237,070 692,187 1,929,257
2016 1,282,560 646,768 1,929,328
2017 1,327,740 598,866 1,926,606
2018 1,378,230 549,188 1,927,418
2019-2023 7,702,210 1,935,873 9,638,083
2024-2028 6,320,200 663,566 6,983,766
2029-2031 1,755,000 84,184 1,839,184
$22,199,680 $5,905,855 $28,105,535
excluding discounts and premiums related to warrant issuance:
BUSINESS-TYPE ACTIVITES
- 41 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 9 BONDS PAYABLE – COMPONENT UNITS
On August 26, 2010, the Airport Authority issued Airport Improvement Refunding Bonds in the amount
of $8,935,000 at a variable interest rate. The bonds are repriced monthly by the remarketing agent at a
rate to maintain market value of 100% principal. This issue was used to refund the Series 2007 Airport
Improvement Bonds with an outstanding balance of $8,845,000. The 2010 Airport Improvement
Refunding Bonds mature March 1, 2020, but have mandatory redemption requirements as presented
below. The bonds are limited obligations of the Airport Authority, payable solely out of appropriations
received from the City of Fairhope, Alabama. The Appropriation Agreement between the Airport
Authority and the City expires annually on September 30 and is renewable at the City’s option. The
bond rate at September 30, 2013, was 1.53%.
The following is a summary of debt service requirements to maturity of long term debt of the Airport
Authority as of September 30, 2013, including estimated interest payments at 1.53% and excluding
discounts related to bonds:
Year
Ending
Sept. 30, Principal Interest Total
2014 255,000$ 133,086$ 388,086$
2015 270,000 129,183 399,183
2016 285,000 125,050 410,050
2017 305,000 120,688 425,688
2018 320,000 116,019 436,019
2019-2020 7,260,000 128,774 7,388,774
$8,695,000 $752,800 $9,447,800
NOTE 10 SALARIES – PROPRIETARY FUNDS
The following is a summary of employees’ salaries by Utility Fund for the year ended September 30,
2013:
Water and
Electric Natural Gas Waste Water
Fund Fund Fund
Total salaries $ 951,729 $ 729,948 $ 1,050,645
Less:
Salaries capitalized for plant
additions 366,966 154,438 63,168
Amount of salaries charged to
operations $ 584,763 $ 575,510 $ 987,477
- 42 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 11 RISK MANAGEMENT AND CONTINGENICES
The City is exposed to various risks of losses related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. The City obtains coverage
from commercial insurance companies and effectively manages risk through various employee
education and prevention programs. There were no instances where settlements exceeded insurance
coverage in the last three years.
Various lawsuits are pending against the City. City management believes that the potential adverse
impact of these claims is mitigated by insurance and will not be material to the financial statements of
the City.
The City receives Federal and State grants for specific purposes that are subject to review and audit by
the grantor agencies. Such audits could lead to requests for reimbursements to the grantor agency for
expenditures disallowed under the terms of the grant. City management believes such disallowances, if
any, will be immaterial.
NOTE 12 COMPENSATED ABSENCES
The City accrues vacation earned by employees as well as other compensated absences with similar
characteristics. Sick leave, which can be paid at termination, if certain conditions are met, is accrued
based on the probability that a portion of the current employees will meet required criteria. A liability for
sick leave to be paid at termination has been accrued based on estimated probability factors to years of
service. The liability to employees who currently meet the criteria to receive sick leave pay has been
accrued at 100% of the current hours sick leave earned at current pay rates. Accumulated unpaid
vacation and sick pay are accrued when incurred in the Proprietary Funds. Amounts normally paid with
expendable available financial resources are recorded in the General Fund when the obligation has
matured.
Employees must use all vacation time annually, and the maximum accumulation of sick leave is limited
to 960 hours. Accumulated sick leave is paid only upon retirement to employees with 25 years or more
of service, at any age, and to employees with 10 years of service who have attained age sixty (60).
NOTE 13 PENSION PLAN
Plan Description
The City’s defined benefit pension plan provides retirement and disability benefits, cost-of-living
adjustments, and death benefits to plan members and beneficiaries. The plan is affiliated with the
Employees Retirement System of Alabama (RSA), an agent multiple-employer pension plan. At
September 30, 2012, RSA had a total of 1,145 participating units.
RSA issues a publicly available financial report that includes financial statements and required
supplementary information for the plan. RSA prepares its financial statements using the accrual basis
of accounting and recognizes contributions as revenues when earned. Benefits and refunds are
recognized when due and payable. The report may be obtained by writing the Retirement Systems of
Alabama, P. O. Box 302150, Montgomery, Alabama 36130-2150.
- 43 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 13 PENSION PLAN (CONTINUED)
Substantially all employees are members of RSA. Membership is mandatory for covered or eligible
employees. Vested employees may retire with full benefits at age 60 (with 10 years of service) or after
25 years of service. Retirement benefits are calculated by two methods with the retiree receiving
payment under the method producing the highest benefit. The methods are: (1) Minimum Guaranteed,
and (2) Formula. The Formula method usually produces the highest benefit. Under this method, the
retiree receives an amount equal to 2.0125% of their average final salary (best three of last ten years)
for each year of service. Disability retirement benefits are calculated in the same manner. Pre-
retirement benefits in the amount of the annual salary for the fiscal year preceding death are provided
to plan members.
The RSA was established as of October 1, 1945, under the provisions of Act 515, Acts of Alabama
1945, for the purpose of providing retirement allowances and other specified benefits for state
employees, State police, and on an elective basis to all cities, counties, towns and quasi public
organizations. The responsibility for general administration and operation of the RSA is vested in the
Board of Control. Benefit provisions are established by the Code of Alabama 1975, Sections 36-27-1
through 36-27-103, as amended, Sections 36-27-120 through 36-27-139, as amended, and Sections 36-
27B-1 through 36-27B-6. Authority to amend the plan rests with the Legislature of Alabama.
However, the Legislature has granted the City authority to accept or reject various cost-of-living
adjustments granted to retirees.
Funding Policy
During its 2012 session, the Alabama Legislature passed and the Governor signed into law changes in
the pension plan effective January 1, 2013. Employees hired prior to January 1, 2013 (Tier 1
employees) must contribute 5% of his or her gross earnings, except law enforcement who must
contribute 6%, to the pension plan. Employees hired on or after that date (Tier 2 employees) will
contribute on gross earnings at a rate of 6%, except law enforcement who must contribute 7%. The
City is required to contribute at an actuarially determined rate. At September 30, 2012, the rate is
9.81% of covered payroll. At September 30, 2012, RSA decreased the City’s contribution rate to
9.38% for Tier 1 employees and established at rated of 7.08% for Tier 2 employees. The contribution
requirements of plan members and the City are established and may be amended by RSA.
A Tier 1 employee may retire after 25 years of credited service and receive pension benefits equal to
2.0125% of the employee’s average final salary multiplied times years of credited service. A Tier 2
employee may retire after attainment of age 62 and ten years of service years and with benefits equal to
1.65% of the employee’s average final salary multiplied by years of credited service. Average final
salary is defined as the average of the three highest years’ salary out of the last ten years of service.
The pension plan also provides death benefits and disability benefits as determined by state statutes.
- 44 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 13 PENSION PLAN (CONTINUED)
The following is the Schedule of Funding Progress – Employee Retirement System which provides
trend information about whether the actuarial value of plan assets is increasing or decreasing relative to
the actuarial accrued liability for benefits over time.
The Schedule of Funding Progress – Employee Retirement System
Actuarial Value
of Assets (a)
Actuarial
Accrued
Liability (AAL)
Entry Age
(b)1
Unfunded AAL
(UAAL) b-a
Funded
Ratio
(a/b)
Covered Payroll
( c )
UAAL as a
Percentage of
Covered Payroll
(b-a)/c)
9/30/20126,7 23,502,551$ 32,809,270$ 9,306,719$ 71.6% 10,584,730$ 87.9%
9/30/20115,6 23,552,946$ 33,999,408$ 10,446,462$ 69.3% 11,028,263$ 94.7%
9/30/20106 23,618,878$ 33,649,326$ 10,030,448$ 70.2% 11,212,324$ 89.5%
Actuarial
Valuation
Date
1 Reflects changes in actuarial assumptions (as of September 30, 2001).
2 Reflects effect of DROP if unit elected to enroll prior to June 20, 2003. 3 Reflects effect of DROP if unit elected to enroll prior to May 18, 2004.
4 Reflects effect of DROP if unit elected to enroll prior to August 4, 2005. 5 Reflects changes in actuarial assumptions. 6 Reflects impact of Act 2011-27, as well as Act 2011-676, which increases the member contribution rates by 2.25% beginning
October 1, 2011 and by an additional 0.25% beginning October 1, 2012.
7 Reflects changes to interest smoothing methodology.
Annual Pension Cost
For 2013, the City’s annual pension cost of $949,822 was equal to the City’s required and actual
contributions. The required contribution was determined as part of an actuarial valuation (dated
September 30, 2012) using the entry age actuarial cost method. Amortization is determined using the
level open percent method over a remaining amortization period of 30 years. The actuarial
assumptions included (a) 8.0% investment rate of return, (b) projected salary increases ranging from
3.75-7.25% per year, and (c) no cost-of-living adjustments. Both (a) and (b) included an inflation
component of 3.0%. The actuarial value of the City of Fairhope’s assets was determined using
techniques that smooth the effects of short-term volatility in the market value of investments over a 5-
year period.
- 45 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 13 PENSION PLAN (CONTINUED)
Trend Information
Fiscal Annual Percentage Net
Year Pension of APC Pension
Funding Cost (APC) Contributed Obligation
9/30/12 $ 949,822 100% -
9/30/11 $ 1,056,337 100% -
9/30/10 $ 1,086,667 100% -
Funded status and Funding Progress
The funded status of the plan as of October 1, 2012 was as follows:
Actuarial accrued liability (AAL) 32,809,270$
Actuarial value of plan assets 23,502,551
9,306,719$
71.6%
10,584,730$
87.9%
Unfunded actuarial accrued liability (UAAL)
Funded ratio
Covered payroll
UAAL as a percentage of covered payroll
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Amounts determined
regarding the funded status of the plan and the annual required contributions of the employer are
subject to continual revision as actual results are compared with past expectations and new estimates
are made about the future. The Schedule of Funding Progress is presented in these notes to the
financial statements. This schedule presents multi-year trend information about whether the actuarial
value of plan assets is increasing or decreasing relative to the actuarial accrued liability for benefits
over time.
- 46 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 14 DEPOSIT AND INVESTMENT RISK
At September 30, 2013, the City had investments in U. S. Treasury money market mutual funds
through its trustee agreement for debt sinking funds. The fair value was $12,221,947 ($305,759 in
governmental activities and $11,916,188 in business-type activities). The average maturity of the
portfolio was 48 days.
Investment Risk – The City does not have a formal investment policy that limits investment maturities
as a means of managing its exposure to fair value losses arising from increasing interest rates.
Credit Risk - State statutes authorize the City’s investments. The City is authorized to invest in U.S.
Government obligations and its agencies or instrumentalities, direct obligations of the state, or SEC
registered mutual funds holding like securities. The City has no investment policy that further limits
investment choices. As of September 30, 2013, the City’s mutual fund investments principal stability
rating was AAAm as reported by Standard & Poor’s.
Custodial Credit Risk - The City is a participant in the Security for Alabama Funds Enhancement
(SAFE) Program, a multiple financial institution collateral pool, administered by the State of Alabama.
The program, by law, provides administration of pledged collateral coverage for all governments and
agencies in the state and requires qualified financial institutions to provide collateral to the
administrator adequate to secure all deposits of public funds in that financial institution. The State
guarantees deposits identified as “public funds” will be adequately secured by insurance or collateral.
Any collateral shortages of one financial institution are assessed to other member financial institutions.
NOTE 15 COMMITMENTS
The City has various contractual commitments outstanding at year-end. The commitments under these
contracts totaled $11,981,194. The commitments funded from governmental activities will be
$320,897 and from business-type activities will be $11,660,297.
NOTE 16 DEFERRED COMPENSATION PLAN
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan permits employees to defer a portion of their salary until future
years. The plan was established by and is administered by the Retirement Systems of Alabama. Any
plan changes are at the discretion of the administrator. The deferred compensation is not available to
employees until termination, retirement, death, or unforeseeable emergency. The City makes no
contributions to the plan.
All amounts of compensation deferred under the plan, all property and rights purchased with those
amounts, and all income attributable to those amounts, property, or rights are (until paid or made
available to the employee or other beneficiary) solely the property and rights of the individuals who
participate in the deferred compensation plan and are not subject to the claims of the City's general
creditors.
- 47 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 17 POST EMPLOYMENT HEALTH BENEFITS
Plan Description – The City provides a comprehensive medical plan to eligible retirees and their spouses
through the City’s group health insurance plan (the Plan), which covers both active and retired members.
The Plan is a single-employer defined benefit healthcare plan administered and governed solely by the
City and does not issue a publicly available financial report.
The City implemented Government Accounting Standards Statement No. 45, Accounting and Financial
Reporting by Employers for Post Employment Benefits Other Than Pensions (GASB Statement No. 45),
for its financial disclosure and reporting purposes. The City intends to fund the OPEB Obligation pursuant
to GASB Statement No. 45 to the extent the funding requirement is not met by the retiree health care
premiums paid outright. During the year ended September 30, 2013, the City’s portion of health care
funding cost for retired employees (retiree premiums) totaled $311,882.
Contribution Rates – Eligible retirees are subject to employer contributions for medical benefits equal to
90% of the premium. At September 30, 2012, the valuation date, 23 participants were receiving benefits
under various provisions of the Plan. Complete plan provisions are included in the official plan
documents.
Employees do not contribute to their post employment benefits costs until they become retirees and begin
receiving those benefits. The plan provisions and contribution rates are contained in the official plan
documents.
Annual Required Contribution – The City’s Annual Required Contribution (ARC) is an amount actuarially
determined using the Projected Unit Credit Method in accordance with GASB Statement No. 45. The
ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each
year and amortize any unfunded actuarial liabilities over a level percentage of pay, open amortization
period of thirty years. The remaining amortization period at September 30, 2013, was 30 years.
The following table shows the components of the City’s annual OPEB cost for the year, the amount
actually contributed to the plan using operating funds, and changes in the City’s net OPEB obligation to
the Plan:
Annual required contribution $ 982,982
Interest on net OPEB obligation 79,401
Adjustment to ARC (111,162)
Annual OPEB cost (expense) 951,221
Current year retiree premium (311,882)
Change in net OPEB obligation 639,339
Net OPEB obligation – beginning of year 1,985,035
Net OPEB obligation – end of year $ 2,624,374
The OPEB obligation is primarily funded using the operating funds of the General Fund.
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CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(continued)
NOTE 17 POST EMPLOYMENT HEALTH BENEFITS (CONTINUED)
The City’s annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net
OPEB obligation is as follows:
Fiscal Percentage of Net OPEB
Year Annual Annual OPEB Obligation
Ended OPEB Cost Cost Contributed (Asset)
9/30/13 $ 951,222 32.7% $ 2,624,374
9/30/12 908,803 30.2% 1,985,035
9/30/11 908,803 37.0% 1,350,711
Funded Status and Funding Progress – The first actuarial valuation under GASB Statement No. 45 was as
of September 30, 2008, and the most recent actuarial valuation was as of September 30, 2012. There
were no assets accumulated in the Plan, however, market value will be used to value such assets. At
September 30, 2012, the Actuarial Accrued Liability (AAL) was $9,379,777, which is defined as that
portion, as determined by a particular actuarial cost method (the City uses the Projected Unit Credit
Method), of the actuarial present value of post employment plan benefits and expenses which is not
provided by normal cost. The funded ratio is developed below.
Schedule of Funding Progress
Actuarial
Valuation Dated
Actuarial Value of
Assets
Actuarial Accrued
Liability (AAL)* -
Entry Age
Unfunded (AAL)
(UAAL) Funded Ratio Covered Payroll
UAAL as a
Percentage of
Covered Payroll (a)(b) (b-a)(a/b) (c) (b-a)/c
9/30/2012 -$ 9,379,777$ (9,379,777)$ 0.0% 10,584,730$ 88.6%
9/29/2011 -$ 8,093,303$ (8,093,303)$ 0.0% 11,028,263$ 73.4%
9/30/2010 -$ 8,093,303$ (8,093,303)$ 0.0% 11,212,324$ 72.2%
*GASB 45 permits the AAL determined at September 30, 2012 to be used for two consecutive years
Actuarial Methods and Assumptions - The actuarial calculations are based on the types of benefits
provided under the terms of the substantive plan (the plan as understood by the employer and the plan
members) at the time of the valuation and on the pattern of sharing costs between the City and its plan
members to that point. The projection of benefits for financial reporting purposes does not explicitly
incorporate the potential effects of legal or contractual funding limitations on the pattern of cost sharing
between the City and plan members in the future. Consistent with the long-term perspective of actuarial
calculations, the actuarial methods and assumptions used include techniques that are designed to reduce
short-term volatility in actuarial liabilities and the actuarial value of assets.
- 49 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 17 POST EMPLOYMENT HEALTH BENEFITS (CONTINUED)
Actuarial valuations involve estimates of the value of reported amounts and assumptions about the
probability of events far into the future. Actuarially determined amounts are subject to continual revision
as actual results are compared to past expectations and new estimates are made about the future. The
following assumptions were made:
Turnover Rate -An age-related turnover scale based on actual experience has been used.
Retirement Rate - Based on past experience, it has been assumed that entitlement to benefits will
commence at the earlier of: first, completion of 25 years of service, regardless of age; and, second,
attainment of age 60 and completion of 10 years of service.
Health Care Cost Trend Rate - The expected rate of increase in medical cost is based on a 10.5%
projected increase for 2011 graduated down to an ultimate annual rate of 5% for 2018 and beyond.
Mortality Rate -Life expectancies were based accordingly to the 1994 Group Annuity Mortality Table
set forward three years for males and set forward two years for females. Special tables are used for the
period after disability retirement.
Investment Return Assumption (Discount Rate) -Based on the assumption that the ARC will be
funded, a 4% annual investment return has been used in this valuation.
Inflation Rate and Projected Salary Increase - A rate of 4.5% has been used for both inflation and
projected salary increases.
Method of Determining Value of Benefits - The "value of benefits" has been assumed to be the portion
of the premium after retirement date expected to be paid by the City for each retiree and has been used
as the basis for calculating the actuarial present value of OPEB benefits to be paid.
NOTE 18 OPERATING LEASES
The City holds various leases with entities for use of City property. Most of these leases are monthly and
insignificant. In addition, the City rents certain facilities to groups for events and activities on a per use
basis.
NOTE 19 LEASE EXPENSE
The City rents equipment, primarily, on monthly arrangements. The leases are not significant to the
operations of the City.
- 50 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
NOTE 20 SERVICE CONCESSION ARRANGEMENT
The Airport Authority, entered into an agreement with the Baldwin County Board of Education
(BCBOE), under which the BCBOE will operate and collect tuition from aviation training facility at the
airport for the next 40 years with an automatic extension of 5 years unless written notice is received six
months prior to the expiration of the initial term. BCBOE will pay the City $2,700,000 upon execution of
the arrangement. The initial payment will be deposited into a construction fund and used in the
construction of the aviation training facility. The initial payment will be considered a deferred inflow of
resources and rental revenue will be recognized over the life of the initial term of the lease. The City will
report the aviation training facility as a capital asset upon completion of the facility and will depreciate the
capital asset in accordance with the City's depreciation policy. Upon receipt, the City reported a cash
balance in the construction fund of $2,700,000 with a corresponding balance of $2,700,000 as a deferred
inflow of resources pursuant to the service concession arrangement. The construction fund balance at
September 30, 2013, totaled $2,515,370.
NOTE 21 SUBSEQUENT EVENTS
The City has evaluated subsequent events through January 15, 2014, the date which the financial
statements were available to be issued.
In fiscal year 2014, the City entered into a real estate purchase agreement in the amount of $8,750,000,
$3,000,000 of which was paid in cash at closing, and $5,750,000 of which was financed by means of
General Obligation Warrant, Series 2013. The Warrant accrues interest equal to 65% times the LIBOR
rate plus 1.23%, but no less than a minimum rate of 1.34% per annum. The interest rate is 1.35%, per
annum, at the date in which the financial statements were available to be issued. Interest is payable
semiannually. The Warrant is payable in five equal annual installments of $1,150,000 maturing December
1, 2018.
There were no other material subsequent events which require disclosure at September 30, 2013.
THIS PAGE INTENTIONALLY LEFT BLANK
REQUIRED SUPPLEMENTARY INFORMATION
OTHER THAN MANAGEMENT’S DISCUSSION AND ANALYSIS
- 51 -
CITY OF FAIRHOPE, ALABAMA
BUDGETARY COMPARISON SCHEDULE – GENERAL FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance
Actual with Final
Original Final Amounts Budget
REVENUES
Local taxes $ 10,609,020 $ 10,609,020 $ 10,944,885 $ 335,865
Licenses and permits 2,618,500 2,618,500 2,731,766 113,266
Fine and forfeitures 320,000 320,000 291,749 (28,251)
Intergovernmental 189,200 189,200 556,293 367,093
Interest and rents 229,800 229,800 250,773 20,973
Charges for services 4,644,000 4,644,000 4,752,303 108,303
Golf course revenue 1,084,400 1,084,400 1,113,277 28,877
Contributions from Public Library Board - - 1,500 1,500
Other revenue 549,490 549,490 644,170 94,680
Total revenues 20,244,410 20,244,410 21,286,716 1,042,306
EXPENDITURES
General government 7,313,931 7,313,931 6,859,140 454,791
Sanitation 1,587,292 1,587,292 1,643,715 (56,423)
Police 3,980,799 3,980,799 4,164,674 (183,875)
Fire 321,728 321,728 312,647 9,081
Airport Authority 443,000 443,000 443,000 -
Streets 2,369,695 2,369,695 2,329,885 39,810
Adult recreation 603,560 603,560 543,109 60,451
Recreation 1,000,151 1,000,151 1,062,174 (62,023)
Golf 1,066,115 1,066,115 907,216 158,899
Public Library Board 630,000 630,000 630,000 -
Other 89,000 89,000 89,000 -
Debt service 717,000 717,000 732,270 (15,270)
Capital outlay 887,022 887,022 654,243 232,779
Total expenditures 21,009,293 21,009,293 20,371,073 638,220
Excess of Revenues over (under) Expenditures (764,883) (764,883) 915,643 1,680,526
Other financing sources (uses)
Transfers in 3,910,214 3,910,214 3,236,251 (673,963)
Transfers out (3,064,786) (3,064,786) (3,999,990) (935,204)
Total other financing sources (uses) 845,428 845,428 (763,739) (1,609,167)
NET CHANGE IN FUND BALANCES $ 80,545 $ 80,545 151,904 $ 71,359
FUND BALANCES - BEGINNING OF YEAR 10,295,547
FUND BALANCES - END OF YEAR $ 10,447,451
Budgeted Amounts
- 52 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
SEPTEMBER 30, 2013
NOTE 1 BUDGETS AND BUDGETARY ACCOUNTING
Although no legal requirement to establish a budget exists, the City Council follows these
procedures in establishing the budgets:
(1) The City Council has appointed a Budget Committee to work with City Management to
prepare a proposed working budget for the fiscal year commencing the following October 1.
The budget includes proposed expenditures and the means of financing them for the
upcoming year. Line item budgets are used for administrative control. The level of control
for the detailed budgets is at the department head/function level.
(2) Council budget meetings are conducted to obtain manager and taxpayer input.
(3) The budget is enacted through council action.
(4)Reports are submitted to the City Council, showing approved budget and actual operations.
(5) The Mayor is authorized to transfer budgeted amounts within departments within any fund;
however, any revisions that alter the total expenditures of any fund or transfer of funds
between departments must be approved by the City Council.
(6) Formal budgetary integration is employed as a management control device during the year
for the General Fund.
(7) Budgets are adopted on a basis consistent with accounting principles generally accepted in
the United States of America (GAAP).
(8)Budgetary data, if any, for Capital Project Funds are budgeted over the life of the respective
project and not on an annual basis.
(9)All appropriations lapse at year-end.
- 53 -
CITY OF FAIRHOPE, ALABAMA
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
SEPTEMBER 30, 2013
NOTE 2 EXCESS EXPENDITURES
The following are General Fund expenditures in excess of final budget amounts:
Excess Excess
Expenditures Expenditures
General Government Fire Department
Grant expenditures 22,630$ Casualty and workers comp insurance 682$
Salary - mayor 2,500 Equipment and vehicle repair 16,205
Salaries - council 258
Salaries - administrative 78,846 Recreation Department
Salaries - judge and court clerk 11,937 Salaries 13,392
Salaries - beach labor 1,666 Employee payroll taxes 944
Employee payroll taxes 13,321 Casualty and workers comp insurance 8,522
Required contribution - OPEB 8,790 General supplies 9,517
Casualty and workers comp insurance 2,325 Gneral maintenance 38,028
Training, school, travel 9,110 Uniforms 779
Services - excluding accounting and legal 72,891
Office supplies 12,418 Adult Recreation Department
Postage 623 Casualty and workers comp insurance 1,692
General maintenance 38,454 Special programs 163
Telephone 27,372 Dance expense 81
Equipment and vehicle repair 2,258 Office expense 2,502
Credit card processing fees 1,962 Shuttle bus expense 1,255
Lease on terminals 58
Colony rent 292 Street Department
Publications newspapers 3,389 Salaries 967
Historical district expense 2,683 Casualty and workers comp insurance 3,373
County prisoner expense 880 General maintenance 3,910
City hall maintenance 672 Equipment and vehicle repair 27,925
Beach repairs and maintenance 3,603 Equipment rental 20,528
Hurricane Isaac costs 633 Material and landscaping 71,962
General supplies 8,697
Sanitation Department
Police Department Casualty and workers comp insurance 54,346
Salaries 42,543 General supplies 9,632
Employee payroll taxes 4,144 Gasoline and oil 9,935
Employee retirement 2,484 Equipment and vehicle repair 72,430
Casualty and workers comp insurance 79,211 Landfill maintenance 5,842
Office supplies 131
General supplies 22,420 Golf Department
General maintenance 8,029 General maintenance 491
Equipment and vehicle repair 23,123 Gasoline and oil 534
NCIC data system 1,140 Equipment and vehicle repair 1,146
Jail expense 33,390
DEA funds purchases 44,943
THIS PAGE INTENTIONALLY LEFT BLANK
OTHER SUPPLEMENTARY INFORMATION
COMBINING FINANCIAL STATEMENTS
NONMAJOR GOVERNMENTAL FUNDS
- 54 -
CITY OF FAIRHOPE, ALABAMA
COMBINING BALANCE SHEETS
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
Total
Special Special Nonmajor
Revenue Fund Revenue Fund Governmental
Impact Fees Gas Tax Debt Service Funds
ASSETS
Cash $ 1,254,013 $ 278,212 $ 34,432 $ 1,566,657
Investments - - 305,759 305,759
Receivables - - 25,617 25,617
Total assets $ 1,254,013 $ 278,212 $ 365,808 $ 1,898,033
LIABILITIES
Accounts payable – trade $ 1,800 $ 3,466 $ 883 $ 6,149
Deferred assessment revenue - - 25,617 25,617
Total liabilities 1,800 3,466 26,500 31,766
FUND BALANCES
Restricted for:
Debt service - - 339,308 339,308
Road maintenance and construction - 274,746 - 274,746
Assigned to:
Construction and road maintenance 1,252,213 - - 1,252,213
Total fund balances 1,252,213 274,746 339,308 1,866,267
Total liabilities and fund balances $ 1,254,013 $ 278,212 $ 365,808 $ 1,898,033
- 55 -
CITY OF FAIRHOPE, ALABAMA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Total
Special Special Nonmajor
Revenue Fund Revenue Fund Debt Governmental
Impact Fees Gas Tax Service Funds
REVENUES
Intergovernmental $ - $ 87,049 $ - $ 87,049
Charges for services 564,952 - - 564,952
Interest and rents 1,491 - 220 1,711
Total revenues 566,443 87,049 220 653,712
EXPENDITURES
Street department - 28,498 - 28,498
Other - - 133 133
Debt service
Principal - - 763,420 763,420
Interest - - 498,338 498,338
Capital outlay 127,110 - - 127,110
Total expenditures 127,110 28,498 1,261,891 1,417,499
Excess of revenues over 439,333 58,551 (1,261,671) (763,787)
(under) expenditures
OTHER FINANCING
SOURCES (USES)
Transfers in - - 1,275,765 1,275,765
Total other financing
sources (uses) - - 1,275,765 1,275,765
Net change in fund balances 439,333 58,551 14,094 511,978
Fund balances – beginning of year 812,880 216,195 325,214 1,354,289
FUND BALANCES –
END OF YEAR $1,252,213 $274,746 $339,308 $1,866,267
THIS PAGE INTENTIONALLY LEFT BLANK
INDIVIDUAL FUND FINANCIAL STATEMENTS
DISCRETELY PRESENTED COMPONENT UNITS
- 56 -
CITY OF FAIRHOPE, ALABAMA
FUND BALANCE SHEET
FAIRHOPE PUBLIC LIBRARY BOARD
SEPTEMBER 30, 2013
See independent auditors’ report.
ASSETS
Cash and cash equivalents $ 163,570
Total assets $163,570
LIABILITIES
Accounts payable and accrued expenses $ 7,669
FUND BALANCES
Restricted for:
Capital projects 74,963
Unassigned 80,938
Total fund balances 155,901
Total liabilities and fund balances $ 163,570
- 57 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF GOVERNMENTAL FUND BALANCES TO
NET POSITION OF GOVERNMENTAL ACTIVITIES
FAIRHOPE PUBLIC LIBRARY BOARD
SEPTEMBER 30, 2013
See independent auditors’ report.
Fund balances as reported on page 56 $ 155,901
Net position reported for governmental activities in the statement of net position
are different from fund balances for governmental activities because:
Capital assets used in governmental activities are financial resources and
therefore are not reported in fund financial statements. 364,771
Depreciation is provided for the above capital assets in government-wide
reporting, but is not in fund financial statements. (314,134)
Net position of governmental activities as reported on page 23 $206,538
- 58 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FAIRHOPE PUBLIC LIBRARY BOARD
SEPTEMBER 30, 2013
See independent auditors’ report.
REVENUES
Fines and lost books $ 19,339
Donations, gifts, memorials and bequests 62,098
State aid 15,581
Lease income 1,500
Payments from City of Fairhope 627,500
Miscellaneous 13,964
Total revenues 739,982
EXPENDITURES
Salaries 438,973
Payroll taxes 32,482
Employees’ retirement 34,363
Books, periodicals, audio visual 84,754
Supplies 12,408
Janitorial service 19,749
Professional fees 6,319
Telecommunications 468
Payments to City of Fairhope for Library Debt 1,500
Capital outlay 21,170
Maintenance 34,490
Friends expenses 4,881
Miscellaneous 14,142
Total expenditures 705,699
Net change in fund balances 34,283
Fund balances – beginning of year 121,618
FUND BALANCES - END OF YEAR $ 155,901
- 59 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND
CHNAGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO
THE STATEMENT OF ACTIVITIES
FAIRHOPE PUBLIC LIBRARY BOARD
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report.
Net change in fund balances - total governmental funds, page 58 $ 34,283
Amounts reported for governmental activities in the statement of activities
are different from the statements of revenues, expenditures and changes in
fund balances - governmental funds because:
Governmental funds report capital outlays as expenditures while governmental
activities report depreciation expense to allocate those expenditures over
the life of the assets.
Capital outlays for the year 21,170
Depreciation expense for the year (31,243)
Change in net position of governmental activities, page 24 $ 24,210
- 60 -
CITY OF FAIRHOPE, ALABAMA
FUND BALANCE SHEET
FAIRHOPE AIRPORT AUTHORITY
SEPTEMBER 30, 2013
See independent auditors’ report.
ASSETS
Cash and cash equivalents $ 3,405,897
Total assets $ 3,405,897
LIABILITIES
Unearned rent $ 2,700,000
FUND BALANCES
Restricted for:
Capital projects 182,730
Unassigned 523,167
Total fund balances 705,897
Total liabilities and fund balances $ 3,405,897
- 61 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF GOVERNMENTAL FUND BALANCES TO
NET POSITION OF GOVERNMENTAL ACTIVITIES
FAIRHOPE AIRPORT AUTHORITY
SEPTEMBER 30, 2013
See independent auditors’ report.
Fund balances as reported on page 60 $ 705,897
Net position reported for governmental activities in the statement of net position
are different from fund balances for governmental activities because:
Capital assets used in governmental activities are financial resources and
therefore are not reported in fund financial statements 25,502,475
Depreciation is provided for the above capital assets in government-wide
reporting, but is not in fund financial statements. (3,121,493)
Cost associated with warrant issuance are expensed in the current period in
fund financial statements
Warrant issuance costs, net 23,231
Long-term liabilities, including warrants payable, capital lease obligations
and notes payable are not due and payable in the current period and
therefore are not reported in fund financial statements (8,695,000)
Net position of governmental activities as reported on page 23 $ 14,415,110
- 62 -
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FAIRHOPE AIRPORT AUTHORITY
SEPTEMBER 30, 2013
See independent auditors’ report.
REVENUES
Fuel sales and rentals $ 158,315
Interest income 1,667
Federal grant revenue 95,116
Payments from City of Fairhope 506,874
Total revenues 761,972
EXPENDITURES
Insurance 30,609
Legal and professional 47,032
Maintenance 34,696
Capital outlay 239,439
Debt service payments
Principal 240,000
Interest 138,044
Other 14,549
Total expenditures 744,369
Net change in fund balances 17,603
Fund balances – beginning of year 688,294
FUND BALANCES - END OF YEAR $ 705,897
- 63 -
CITY OF FAIRHOPE, ALABAMA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO
THE STATEMENT OF ACTIVITIES
FAIRHOPE AIRPORT AUTHORITY
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report.
Net change in fund balances - total governmental funds, page 62 $ 17,603
Amounts reported for governmental activities in the statement of activities
are different from the statements of revenues, expenditures and changes in
fund balances - governmental funds because:
Amortization of bond costs and discounts is not recorded in fund level statements (3,615)
Bond proceeds provide current financial resources to governmental funds, but
issuing debt increases long-term liabiities in the statement of net position.
Repayment of long-term liabilities is an expenditure in governmental funds, but
the repayment reduces long-term liabilities in the statement of net position.
Principal payments on long-term debt 240,000
Governmental funds report capital outlays as expenditures while governmental
activities report depreciation expense to allocate those expenditures over
the life of the assets.
Capital outlays for the year 239,439
Depreciation expense for the year (240,215)
Change in net position of governmental activities, page 24 $ 253,212
- 64 -
CITY OF FAIRHOPE, ALABAMA
SCHEDULE OF CAPITAL PROJECTS EXPENDITURES
FOR THE YEAR ENDED SEPTEMBER 30, 2013
See independent auditors’ report.
Community park project $3,457
Special projects 90,670
Troyer Boothe project 546,790
Total capital projects expenditures $640,917
- 65 -
CITY OF FAIRHOPE, ALABAMA
SCHEDULE OF INFORMATION REQUIRED BY BOND INDENTURES
SEPTEMBER 30, 2013
Natural Water and
Electric Gas Waste Water
Fund Fund Fund
A. Utility customers at September 30, 2013 were as follows:
Number of customers 6,591 9,468 16,489
Number of metered customers 6,591 9,468 16,489
Number of unmetered customers - - -
Number of waste water customers - - 9,357
B. Annual Net Income of Utility Operations Natural Water and
Electric Gas Waste Water
Fund Fund Fund Total
Income from operations 2,548,409$ 1,577,616$ 3,391,181$ 7,517,206$
Add:
Depreciation and amortization 673,759 340,922 1,029,623 2,044,304
Interest income 4,454 5,116 15,698 25,268
Annual net income as prescribed by debt covenants 3,226,622$ 1,923,654$ 4,436,502$ 9,586,778$
C. Utility fund casualty insurance coverage on electrical sub stations, natural gas facilities, water and waste-
water facilities is included in a blanket policy with the Governmental Funds general capital assets building
and facilities. The City of Fairhope, Alabama is the named insured on all policies.
Comprehensive general liability – expires January 2014 $5,000,000
Buildings and facilities – expires January 2014 76,812,532
Automobile – expires January 2014
Liability 1,000,000
Uninsured motorist 50,000
Inland Marine – expires January 2014 44,112
Public officials errors and omissions liability – expires January 2014 5,000,000
Police liabilty – expires January 2014 5,000,000
Aggregate 2,000,000
Per occurrence
Excess liability policy for general liabilty, police and public official – expires January 2014 5,000,000
D. The City has complied with all requirements of the respective bond indentures.
- 66 - CITY OF FAIRHOPE, ALABAMA SUMMARY OF DEPOSITS, WITHDRAWALS AND BALANCES OF SELECTED TRUST ACCOUNTS AS REQUIRED UNDER CERTAIN TRUST INDENTURES SEPTEMBER 30, 2013 199620112005 2005 2007 2009 2009 2011 2011Warrant Fund Reserve Fund Warrant Fund Warrant Fund Reserve FundWarrant FundReserve FundBalance 10/01/12 $ 50,000 $ 607,358 $ 874,715 $ 176,542 $ 104,120 $ 125,003 $ 8,662,753 $ 497,417 $ 1,415,679 Deposits 5 882,918 87 529,971 143,815 13 8,862,582 902,523 142 Disbursements (5) (873,545) (87) (529,571) (145,227) (13) (9,308,036) (885,887) (142) Balance 9/30/13 $ 50,000 $ 616,731 $ 874,715 $ 176,942 $ 102,708 $ 125,003 $ 8,217,299 $ 514,053 $ 1,415,679 Capital ImprovementConstruction Fund
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STATISTICAL SECTION
This part of the City of Fairhope, Alabama's comprehensive annual financial report presents detailed information as a context for
understanding what the information in the financial statements, note disclosures, and required supplementary information says
about the government's overall financial health.
Contents Page
Financial Trends
These schedules contain trend information to help the reader understand how the
government's financial performance and well-being have changed over time.68-73
Revenue Capacity
These schedules contain information to help the reader assess the government's
most significant local revenue sources, the sales tax and the property tax.74-79
Debt Capacity
These schedules present information to help the reader assess the affordability of
the government's current levels of outstanding debt and the government's ability
to issue additional debt in the future.80-83
Demographic and Economic Information
These schedules offer demographic and economic indicators to help the reader
understand the environment within which the government's financial activities 84-85
take place.
Operating Information
These schedules contain service and infrastructure data to help the reader
understand how the information in the government's financial report relates
to the services the government provides and the activities it performs.86-88
Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports
for the relevant year.
-67-
STATISTICAL SECTION
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Governmental activities Invested in capital assets, net of related debt 57,031,298$ 60,149,769$ 67,742,360$ 61,450,916$ 67,338,065$ 66,295,379$ 65,963,325$ 66,845,689$ 66,016,012$ 65,671,272$ Restricted 1,788,014 1,908,452 787,538 1,073,262 847,580 1,462,430 3,564,376 6,207,809 8,015,592 8,768,054 Unrestricted 273,964 88,053 (1,195) 54,300 (84,709) 165,029 1,782,848 50,640 56,984 1,826,622 Total governmental activities net positions 59,093,276$ 62,146,274$ 68,528,703$ 62,578,478$ 68,100,936$ 67,922,838$ 71,310,549$ 73,104,138$ 74,088,588$ 76,265,948$ Business-type activities Invested in capital assets, net of related debt 17,337,442$ 15,801,139$ 19,307,068$ 23,076,992$ 24,573,181$ 24,210,082$ 24,697,607$ 25,786,974$ 17,990,946$ 29,971,506$ Restricted 1,991,871 2,058,968 2,089,642 2,106,516 2,092,174 1,883,768 1,649,106 1,658,631 12,337,047 3,698,889 Unrestricted 2,949,282 5,082,800 3,334,264 2,105,886 1,422,972 3,691,056 6,696,480 10,610,123 10,047,736 10,197,284 Total business-type activities net positions 22,278,595$ 22,942,907$ 24,730,974$ 27,289,394$ 28,088,327$ 29,784,906$ 33,043,193$ 38,055,728$ 40,375,729$ 43,867,679$ Primary government Invested in capital assets, net of related debt 74,368,740$ 75,950,908$ 87,049,428$ 84,527,908$ 91,911,246$ 90,505,461$ 90,660,932$ 92,632,663$ 84,006,958$ 95,642,778$ Restricted 3,779,8853,967,420 2,877,180 3,179,778 2,939,754 3,346,198 5,213,482 7,866,440 20,352,639 12,466,943 Unrestricted 3,223,246 5,170,853 3,333,069 2,160,186 1,338,263 3,856,085 8,479,328 10,660,763 10,104,720 12,023,906 Total primary government net position 81,371,871$ 85,089,181$ 93,259,677$ 89,867,872$ 96,189,263$ 97,707,744$ 104,353,742$ 111,159,866$ 114,464,317$ 120,133,627$Fiscal Year-68-CITY OF FAIRHOPE, ALABAMANET POSITION BY COMPONENTLAST TEN FISCAL YEARS(accrual basis of accounting)
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013ExpensesGovernmental activities: General 3,674,382$ 2,679,665$ 3,873,823$ 5,540,860$ 6,392,335$ 6,536,802$ 6,929,734$ 6,176,077$ 8,103,118$ 7,451,793$ Public safety Police 2,683,124 3,202,753 3,482,683 3,789,666 4,011,091 4,090,851 4,740,344 5,213,031 4,925,437 4,441,429 Fire 559,002 550,602 692,972 781,696 843,469 878,148 1,017,184 483,670 461,865 407,361 Public works Sanitation 922,013 990,511 1,123,517 1,479,374 1,564,126 1,657,615 1,973,942 1,868,364 1,814,947 1,824,259 Street 3,488,870 6,767,426 4,653,792 3,757,204 3,671,572 4,308,575 4,452,370 4,251,404 5,502,244 3,996,599 Public Library Board 341,789 355,908 336,823 594,378 771,373 760,174 772,539 798,997 810,636 840,636 Airport 98,890 95,272 149,179 397,183 545,000 242,090 249,856 225,843 281,124 443,000 Recreation 518,126 596,686 645,154 819,051 900,759 1,031,886 1,269,393 1,138,079 1,176,191 1,281,865 Adult Recreation 281,383 305,018 321,557 390,125 459,961 438,442 601,232 654,736 613,614 640,917 Golf - - -- - 1,292,200 1,102,861 1,106,624 932,284 987,869 Interest on long-term debt 526,835 503,428 475,699 624,883 743,451 878,534 694,083 633,161 589,174 507,982Total governmental activities expenses 13,094,414 16,047,269 15,755,199 18,174,420 19,903,137 22,115,317 23,803,538 22,549,986 25,210,634 22,823,710Business-type activities: Natural gas 4,891,447 5,345,092 6,329,438 5,948,144 6,709,491 5,349,209 5,757,648 5,037,587 4,484,683 5,234,887 Electric 10,428,908 11,213,904 12,842,542 14,029,975 16,006,139 15,540,148 15,664,835 16,909,931 16,912,834 17,164,781 Water and wastewater 4,756,900 5,255,779 5,682,694 6,387,739 6,502,942 6,803,566 6,533,138 6,616,671 7,050,997 7,294,799 Golf 1,278,737 1,320,403 1,476,373 1,544,528 1,713,486 - - - - - Total business-type activities expenses 21,355,992 23,135,178 26,331,047 27,910,386 30,932,058 27,692,923 27,955,621 28,564,189 28,448,514 29,694,467Total primary government expenses 34,450,406$ 39,182,447$ 42,086,246$ 46,084,806$ 50,835,195$ 49,808,240$ 51,759,159$ 51,114,175$ 53,659,148$ 52,518,177$Program RevenuesGovernmental activities: Charges for services: General 1,637,995$ 2,098,805$ 3,726,334$ 5,862,118$ 5,952,299$ 5,140,160$ 5,249,279$ 5,383,822$ 6,301,207$ 6,052,493$ Police 249,181 325,728 354,504 362,441 252,838 224,022 261,070 241,104 289,432 291,749 Sanitation 772,645 749,301 1,252,282 1,294,033 1,331,617 1,368,656 1,380,238 1,391,722 1,408,179 1,431,883 Recreation 90,954 70,665 73,975 75,592 83,919 130,740 366,683 369,135 368,493 391,024 Adult Recreation 44,608 40,019 41,590 34,534 32,791 36,316 45,889 46,261 41,018 39,977 Golf847,016 776,173 944,858 1,001,627 1,113,277 Operating grants and contributions 1,453,233 3,472,502 3,065,387 631,133 206,012 87,416 22,267 24,402 - - Capital grants and contributions 2,325,885 3,792,402 4,861,100 8,526,591 7,310,387 384,358 1,389,592 302,963 1,317,475 438,033Total governmental activities program revenues 6,574,501 10,549,422 13,375,172 16,786,442 15,169,863 8,218,684 9,491,191 8,704,267 10,727,431 9,758,436Business-type activities: Charges for services: Gas 6,330,451 6,606,396 7,112,944 7,388,531 7,841,8538,341,855 8,631,935 8,219,447 6,191,986 6,769,649 Electric 11,918,793 12,497,288 14,683,254 16,658,326 17,777,703 18,800,459 18,496,651 19,838,004 18,891,334 19,647,662 Water and wastewater 7,119,904 7,330,152 8,348,064 8,669,895 8,166,344 8,194,949 8,959,041 10,287,898 9,838,580 9,980,089 Golf course 1,259,510 1,233,703 1,527,311 1,505,211 1,487,811 - - - - - Total business-type activities program revenues 26,628,658 27,667,539 31,671,573 34,221,963 35,273,711 35,337,263 36,087,627 38,345,349 34,921,900 36,397,400Total primary government program revenues 33,203,159$ 38,216,961$ 45,046,745$ 51,008,405$ 50,443,574$ 43,555,947$ 45,578,818$ 47,049,616$ 45,649,331$ 46,155,836$Fiscal Year(continued)(accrual basis of accounting)LAST TEN FISCAL YEARSCHANGES IN NET POSITIONSCITY OF FAIRHOPE, ALABAMA-69-
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Net (expense)/revenueGovernmental activities (6,519,913)$ (5,497,847)$ (2,380,027)$ (1,387,978)$ (4,733,274)$ (13,896,633)$ (14,312,347)$ (13,845,719)$ (14,483,203)$ (13,065,274)$Business-type activities 5,272,666 4,532,361 5,340,526 6,311,577 4,341,653 7,644,340 8,132,006 9,781,160 6,473,386 6,702,933Total primary government net expense (1,247,247)$ (965,486)$ 2,960,499$ 4,923,599$ (391,621)$ (6,252,293)$ (6,180,341)$ (4,064,559)$ (8,009,817)$ (6,362,341)$General Revenues and Other Changes in Net PositionsGovernmental activities: Taxes Property taxes 2,674,204$ 2,710,256$ 3,159,187$ 3,589,489$ 4,631,476$ 4,939,840$ 4,842,366$ 4,590,840$ 4,591,739$ 4,298,046$ Sales tax - - - - - 1,003,864 4,443,325 4,590,149 4,898,362 5,437,863 Liquor taxes 317,899 352,827 347,415 373,794 396,196 385,411 392,255 393,123 425,888 425,816 Lodging taxes 362,860 449,079 196,224 420,024 495,850 474,852 483,271 495,870 569,142 643,495 Other 100,554 130,305 124,738 138,857 145,836 134,413 131,135 120,518 124,234 139,666 Intergovernmental 243,469 325,557 522,196 472,667 293,007 436,472 424,359 248,011 314,525 596,816 Investment earnings 290,659 327,687 394,006 508,558 340,530 225,860 239,256 249,489 226,642 251,512 Other 107,685 205,060 230,691 251,476 294,469 109,958 1,293,419 124,161 143,319 213,169 Transfer of Golf Fund to Governmental Activities - - - - - 913,729 - - - - Transfers in/(out) 5,330,481 4,058,380 3,787,999 (10,317,112) 3,658,368 5,094,136 4,897,104 4,827,147 4,173,802 3,236,251Total government activities 9,427,811 8,559,151 8,762,456 (4,562,247) 10,255,732 13,718,535 17,146,490 15,639,308 15,467,653 15,242,634Business-type activities: Investment earnings 103,610 190,330 235,538 266,888 115,648 60,104 23,385 58,522 20,417 25,268 Transfer of Golf Fund to Governmental Activities - - - - - (913,729) - - - - Transfers in/(out) (5,330,481) (4,058,380) (3,787,999) (4,020,046) (3,658,368) (5,094,136) (4,897,104) (4,827,147) (4,173,802) (3,236,251)Total business-type activities (5,226,871) (3,868,050) (3,552,461) (3,753,158) (3,542,720) (5,947,761) (4,873,719) (4,768,625)(4,153,385) (3,210,983)Total primary government 4,200,940$ 4,691,101$ 5,209,995$ (8,315,405)$ 6,713,012$ 7,770,774$ 12,272,771$ 10,870,683$ 11,314,268$ 12,031,651$Change in Net PositionsGovernmental activities 2,907,898$ 3,061,304$ 6,382,429$ (5,950,225)$ 5,522,458$ (178,098)$ 2,834,143$ 1,793,589$ 984,450$ 2,177,360$Business-type activities 45,795 664,311 1,788,0652,558,419 798,933 1,696,579 3,258,287 5,012,535 2,320,001 3,491,950Total primary government 2,953,693$ 3,725,615$ 8,170,494$ (3,391,806)$ 6,321,391$ 1,518,481$ 6,092,430$ 6,806,124$ 3,304,451$ 5,669,310$Fiscal Year(accrual basis of accounting)LAST TEN FISCAL YEARSCHANGES IN NET POSITIONSCITY OF FAIRHOPE, ALABAMA-70-
Beer, WineBurglarFiscal Sales Ad Valorem Automobile and Liquor Cigarette Lodging Dog AlarmYear Tax Tax Tax Tax Tax Tax Tax Tax Total2004 -$ 2,328,984$ 345,220$ 317,899$ 100,379$ 362,860$ 175$ -$ 3,455,517$2005 - 2,268,195 442,061 352,827 130,168 449,079 137 - 3,642,4672006 - 2,639,610 519,577 347,415 124,606 196,224 107 25 3,827,5392007 - 3,103,284 486,205 373,794 138,754 420,024 103 - 4,522,1642008 - 4,143,286 488,190 396,080 145,836 495,852 114 - 5,669,3582009 1,003,864 4,424,103 515,737 385,411 134,297 474,852 116 - 6,938,3802010 4,443,325 4,421,646 420,720 392,255 131,063 483,271 73 - 10,292,3522011 4,590,149 4,102,942 487,897 393,123 120,458 495,870 60 - 10,190,5002012 4,898,362 4,065,822 525,917 425,888 124,183 569,142 50 - 10,609,3642013 5,437,863 3,738,511 559,534 425,816 139,526 643,495 140 10,944,885(accrual basis of accounting)-71-CITY OF FAIRHOPE, ALABAMAGOVERNMENTAL ACTIVITIES TAX REVENUES BY SOURCELAST TEN FISCAL YEARS
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013General fund Restricted -$ -$ -$ -$ -$ 501,932$ 2,723,595$ 5,014,205$ 7,000,000$ 7,000,000$ Unassigned 421,331 1,033,668 1,087,642 1,703,619 1,083,383 1,574,743 1,985,914 2,145,950 3,295,547 3,447,451Total general fund 421,331$ 1,033,668$ 1,087,642$ 1,703,619$ 1,083,383$ 2,076,675$ 4,709,509$ 7,160,155$ 10,295,547$ 10,447,451$All other governmental fundsRestricted Debt Service - Other Gov. Funds377,983$ 272,950$ 235,348$ 456,957$ 470,671$ 350,987$ 351,008$ 350,020$ 325,214$ 339,308$ Road Maint & Const. - Other Gov. Funds - - - - - - - - - 274,746 Construction - Capital Projects - - - - - - - - - 1,154,000 Assigned, reported in: Other Governmental Funds 143,257 227,109 257,881 311,553 66,907 59,142 127,419 167,786 1,029,075 1,252,213 Capital Projects Funds 1,219,106 1,602,259 263,202 3,892,524 2,070,337 550,369 362,354 675,799 - 58,625 Unassigned Capital projects funds - - - - - - - - (1,069,424) 181,085Total all other governmental funds 1,740,346$ 2,102,318$ 756,431$ 4,661,034$ 2,607,915$ 960,498$ 840,781$ 1,193,605$ 284,865$ 3,259,977$ The City implemented GASB Statement number 54 fiscal year 2011. This statement replaces the previous classifications of reserved, unreserved, designated and undesignated fund balances.CITY OF FAIRHOPE, ALABAMAFUND BALANCES OF GOVERNMENTAL FUNDS(modified accrual basis of accounting)-72-Fiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013REVENUES Local taxes 3,455,517$ 3,642,467$ 3,827,564$ 4,522,164$ 5,669,358$ 6,938,380$ 10,292,352$ 10,190,500$ 10,609,364$ 10,944,885$ Licenses and permits 1,527,160 2,055,861 3,401,207 2,996,213 2,729,209 2,058,105 2,178,982 2,295,795 2,612,793 2,731,766 Fines and forfeitures 249,181 325,728 354,504 362,441 252,838 224,022 261,070 241,104 289,432 291,749 Intergovernmental 3,598,224 6,514,824 7,319,833 3,167,141 1,826,517 837,246 547,556 345,966 667,344 1,022,649 Contribution from Public Library Bd - 1,500,000 1,128,850 685,003 208,931 71,000 65,000 183,285 1,000 1,500 Interest and rents 290,659 327,686 394,009 377,743 340,530 225,861 239,256 249,489 226,748 253,003 Charges for services 735,311 792,245 1,577,409 4,149,905 4,610,307 4,450,711 4,450,535 4,479,749 5,096,593 5,317,255 Assessments 122,170 124,582 39,199 1,831 - - - - 3,659 - Golf course revenue ----- 959,730 858,237 1,020,250 1,001,627 1,113,277 Other 391,478 315,745343,588 492,419 411,179 277,015 1,705,991 539,557 552,904 644,170 Total revenues 10,369,700 15,599,138 18,386,163 16,754,860 16,048,869 16,042,070 20,598,979 19,545,695 21,061,464 22,320,254EXPENDITURES General government 3,595,220 2,412,693 2,731,819 5,090,777 6,318,322 5,948,479 6,279,197 5,335,143 7,026,721 6,862,597 Sanitation 861,317 929,815 960,328 1,254,694 1,405,774 1,475,035 1,758,543 1,745,785 1,607,918 1,643,715 Police 2,476,353 2,881,293 3,110,086 3,405,687 3,913,015 3,922,163 4,404,803 4,941,051 4,671,591 4,164,674 Fire 366,421 492,552 576,191 619,434 707,513 765,645 837,597 395,224 339,080 312,647 Airport 12,742 9,124 63,031 397,183 545,000 242,090 249,856 225,843 281,124 443,000 Street 2,453,144 5,636,288 3,580,189 2,552,328 2,554,959 2,704,242 2,797,566 2,639,416 3,872,517 2,358,383 Recreation 396,660 472,129 513,503 658,837 785,425 867,174 1,050,957 969,025 989,463 1,062,174 Adult recreation 238,007 261,569 277,808 328,744 431,481 400,494 553,125 577,015 525,212 543,109 Golf ----- 1,303,135 1,094,604 1,113,178 863,593 907,216 Capital outlay 2,544,947 4,131,361 14,308,234 6,054,830 3,227,604 1,775,834 1,565,192 1,474,937 664,526 1,418,813 Debt service: Principal 712,321 1,288,488 835,627 4,412,690 2,424,796 863,329 1,047,483 831,483 4,804,960 1,485,545 Interest 532,508 512,025 482,436 532,687 802,140 809,715 704,043 666,652 616,221 508,483 Bond issuance costs - - - 138,476 - - --- Public Library Board 288,400 330,806 336,823 396,000 504,560 530,000 565,000 565,000 600,000 630,000 Other - 60,000 60,000 60,000 60,000 60,000 75,000 89,620 160,888 89,133 Total expenditures 14,478,040 19,418,143 27,836,075 25,902,367 23,680,589 21,667,335 22,982,966 21,569,372 27,023,814 22,429,489Excess (deficiency) of revenues over expenditures (4,108,340) (3,819,005) (9,449,912) (9,147,507) (7,631,720) (5,625,265) (2,383,987) (2,023,677) (5,962,350) (109,235)OTHER FINANCING SOURCES (USES) Transfers in 5,561,528 4,876,111 5,325,589 4,897,503 5,228,182 9,542,134 6,541,730 6,557,708 10,379,818 7,236,241 Proceeds from issuance of debt - 734,934 4,370,000 9,692,000 1,300,000 3,368,260 - - 4,015,200 - Cost from issuance of debt ----- (78,364) - - - - Payment to Defeased Warrants Escrow Agent----- (3,412,892) - - - - Transfer to Debt Service to defease warrants - - - - - (3,289,896) - - - - Warrant discount - - - (43,956) - - ---- Transfers out (1,200,974) (817,731) (1,537,590) (877,457) (1,569,814) (1,158,102) (1,644,626) (1,730,561) (6,206,016) (3,999,990) Total other financing sources (uses) 4,360,554 4,793,314 8,157,999 13,668,090 4,958,368 4,971,140 4,897,104 4,827,147 8,189,002 3,236,251 Net change in fund balance 252,214$ 974,309$ (1,291,913)$ 4,520,583$ (2,673,352)$ (654,125)$ 2,513,117$ 2,803,470$ 2,226,652$ 3,127,016$ Debt service as a percentage of noncapital expenditures 10.4% 11.8% 9.7% 24.9% 15.8% 8.4% 8.2% 7.5% 20.6% 9.5%CITY OF FAIRHOPE, ALABAMACHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS(modified accrual basis of accounting)-73-Fiscal Year
FiscalTotal EstimatedYearLess: Total Taxable Direct ActualEnded Residential Commercial Industrial Tax Exempt Assessed Tax TaxableSeptember 30 Property Property Property Real Property Value Rate Value2004 76,237,460$ 1,512,340$ 109,796,799$ 28,481,560$ 159,065,039$ 15 2,385,975,585$2005 81,947,620 1,615,900 110,912,740 29,677,300 164,798,960 15 2,471,984,4002006 96,692,100 1,715,620 127,556,120 32,829,960 193,133,880 15 2,897,008,2002007 111,365,480 1,842,120 147,264,040 36,224,280 224,247,360 15 3,363,710,4002008 167,784,240 1,268,220 217,340,040 58,488,560 327,903,940 15 4,918,559,1002009 166,205,000 1,412,140 224,300,620 61,340,580 330,577,180 15 4,958,657,7002010 166,238,280 1,362,280 212,323,800 61,797,320 318,127,040 15 4,771,905,6002011 152,409,500 1,293,000 199,340,360 61,323,460 291,719,400 15 4,375,791,0002012 151,955,400 1,165,600 205,976,380 69,676,780 289,420,600 15 4,341,309,0002013 142,695,840 1,188,460 189,033,860 64,091,460 268,826,700 15 4,032,400,500Source: Baldwin County Revenue CommissionerCITY OF FAIRHOPE, ALABAMAASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTYLAST TEN FISCAL YEARS-74-
TotalTotal Road/ Health Care Total Total Direct &Fiscal General School Bond Tax City General Bridge Fire School Authority County General School Soldier State OverlappingYear Millage Millage Millage Millage Millage Millage Millage Millage Millage Millage Millage Millage Millage Millage Rates2004 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02005 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02006 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02007 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02008 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02009 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02010 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02011 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02012 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.02013 5.0 5.0 5.0 15.0 5.0 2.5 1.5 12.0 0.5 21.5 2.5 3.0 1.0 6.5 43.0Source: Baldwin County Commission-75-County StateOverlapping RatesCITY OF FAIRHOPE, ALABAMAPROPERTY TAX RATESDIRECT AND OVERLAPPING GOVERNMENTSLAST TEN FISCAL YEARSCityDirect Rates
Taxable TaxableAssessed AssessedTaxpayer Value Rank Value RankBayview II Developer LLC 2,252,200$ 1 0.8%Arbor Gates LLC 2,007,120 2 0.7% 2,321,000$ 1 1.5%MediaCom Southeast LLC 1,639,700 3 0.6%Fairhope LLC 1,558,820 4 0.6%FST Mississippi Baldwin Square 1,544,460 5 0.6%Point Clear Partners LLC 1,369,280 6 0.5%AI Corte Jr Family Limited Partnership 1,252,380 7 0.5% 1,690,540 2 1.1%CHS Properties, Inc. 1,205,740 8 0.4% 1,601,400 3 1.0%Health Care Reit Inc. 1,104,460 9 0.4%Bellsouth Tele Communications, LLC 1,085,300 10 0.4% 1,309,800 4 0.8%FST E&A Southeast Limited Partnership1,283,540 5 0.8%Fairhope Mob, LLC876,240 6 0.6%FST Eastern Shores Shopping Center814,280 7 0.5%FST Greeno Properties North II LTD653,040 8 0.4%FST Central Bank of the South636,740 9 0.4%Poser Business Forms Inc.624,920 10 0.4%15,019,460$ 5.6% 11,811,500$ 7.4%Source: Baldwin County Revenue Commissioner-76-CITY OF FAIRHOPE, ALABAMAPRINCIPAL PROPERTY TAXPAYERSCURRENT YEAR AND TEN YEARS AGOAssessed Value2013Percentage ofTotal TaxableAssessed ValuePercentage ofTotal Taxable2004
Fiscal Year Total Tax CollectionsEnded Levy for in SubsequentSeptember 30 Fiscal Year Amount Years Amount2004 2,385,976$ 2,233,532$ 119,877$ 2,353,409$ 98.64%2005 2,471,984 2,240,259 140,397 2,380,656 96.31%2006 2,897,008 2,650,741 138,659 2,789,400 96.29%2007 3,363,710 3,053,904 185,405 3,239,309 96.30%2008 4,918,559 4,087,005 344,238 4,431,243 90.09%2009 4,958,658 4,378,939 338,819 4,717,758 95.14%2010 4,771,906 4,293,008 347,908 4,640,916 97.25%2011 4,375,791 3,336,261 971,558 4,307,819 98.45%2012 4,341,309 3,327,041 669,202 3,996,243 92.05%2013 4,032,401 3,589,038 241,122 * 3,830,159 94.98%Source: Baldwin County Revenue Commissioner.* Report only included 8 days of late payments.89.00%76.64%83.09%90.79%91.50%88.31%76.24%89.96%90.63%93.61%Percentage of Levy-77-CITY OF FAIRHOPE, ALABAMAPROPERTY TAX LEVIES AND COLLECTIONSLAST TEN FISCAL YEARSCollected within the Total Collections to DateFiscal Year of the LevyPercentage of Levy
City
Fiscal Direct Baldwin State of
Year Rate County Alabama
2010 2.00% 2.00% 4.00%
2011 2.00% 3.00% 4.00%
2012 2.00% 3.00% 4.00%
2013 2.00% 3.00% 4.00%
Source: City Clerk's Office
The City implemented its first sales tax effective July 1, 2009
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CITY OF FAIRHOPE, ALABAMA
DIRECT AND OVERLAPPING SALES TAX RATES
CURRENT & LAST THREE FISCAL YEARS
Top 25 Taxpayers
(approximate) Total Tax % of Total Tax
2009 (partial year)632,797$ 1,003,864$ 63%
2010 2,124,169$ 4,443,325$ 48%
2011 2,502,259$ 4,591,088$ 55%
2012 2,525,722$ 4,855,972$ 52%
2013 2,641,175$ 5,437,863$ 49%
* The City implemented its first sales tax effective July 1, 2009. Fiscal year 2009 is partial year.
Source: City Treasurer's Office, AL Dept of Revenue and AlaTax Revenue Discovery Systems
Note: State law prohibits the disclosure of tax information for specific taxpayers.
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CITY OF FAIRHOPE, ALABAMA
PRINCIPAL SALES TAXPAYERS
* LAST FIVE YEARS
General General Utilities Total PercentageFiscal Obligation Notes Capital Obligation Revenue Notes Capital Primary of Personal PerYear Debt Payable Leases Debt Debt Payable Leases Government Income Capita2004 9,522,129$ 246,607$ 772,224$ 462,871$ 18,340,000$ 158,761$ 993,213$ 30,495,805$ 7.46% 2,168$2005 9,046,405 650,780 290,221 453,595 18,615,000 593,077 448,007 30,097,085 7.29% 2,1342006 11,437,202 1,943,967 140,632 442,820 18,045,000 446,267 284,572 32,740,460 7.46% 2,2032007 18,430,349 230,130 111,245 431,688 17,465,000 293,764 122,438 37,084,614 8.28% 2,4652008 17,474,232 81,604 91,092 413,404 16,865,000 170,145 7,387 35,102,864 7.26% 2,2042009 16,768,901 30,364 69,942 271,397 16,235,000 86,035 - 33,461,639 6.65% 2,0672010 15,773,979 - 47,745 256,962 15,610,000 24,681 - 31,713,367 6.43% 1,9332011 14,965,792 - 24,449 241,993 14,925,000 - - 30,157,234 6.47% 1,8182012 14,200,481 - - 226,260 23,125,000 - - 37,551,741 8.07% 2,2792013 12,714,936 - - 209,680 21,990,000 - - 34,914,616 7.01% 2,131-80-Governmental Activities Business-Type ActivitiesCITY OF FAIRHOPE, ALABAMARATIOS OF OUTSTANDING DEBT BY TYPELAST TEN FISCAL YEARS
Percentage of
Estimated
General Less: Amounts Actual Taxable
Fiscal Obligation Available in Debt Value of Per
Year Debt Service Fund Total Property Capita
2004 9,985,000$ 377,983$ 9,607,017$ 2.35% 683
2005 9,500,000 272,950 9,227,050 2.23% 654
2006 11,880,022 235,347 11,644,675 2.65% 783
2007 18,862,037 456,957 18,405,080 4.11% 1,223
2008 17,887,636 470,671 17,416,965 3.60% 1,094
2009 17,040,298 350,987 16,689,311 3.32% 1,031
2010 16,030,941 351,008 15,679,933 3.18% 956
2011 15,207,785 350,020 14,857,765 3.19% 896
2012 14,426,741 325,214 14,101,527 3.03% 856
2013 12,924,616 339,308 12,585,308 2.53% 768
CITY OF FAIRHOPE, ALABAMA
RATIOS OF GENERAL BONDED DEBT OUTSTANDING
LAST TEN FISCAL YEARS
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Percentage Amount
of debt of debt
Applicable Applicable
Outstanding to the City to City of
Debt Fairhope (1) Fairhope
Direct debt of the City 12,714,936$ 100.00% 12,714,936$
Overlapping Debt (Supported by ad valorem tax)
Baldwin County 107,590,851 7.71%(1)8,290,736
21,005,672$
(1) Percentage of net assessed value of property in City ($268,826,700) to net assessed value of property in
Baldwin County ($3,488,612,660) on 10/1/2013.
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CITY OF FAIRHOPE, ALABAMA
COMPUTATION OF OVERLAPPING DEBT
SEPTEMBER 30, 2013
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Debt limit 31,813,008$ 32,959,792$ 38,626,776$ 44,849,472$ 65,580,788$ 66,115,436$ 63,625,408$ 58,343,880$ 57,884,120$ 53,765,340$Total net debt applicable to limit 11,003,831 9,987,406 13,381,169 18,660,479 17,555,836 17,070,662 16,030,941 15,207,785 14,426,741 12,924,616Legal debt margin 20,809,177$ 22,972,386$ 25,245,607$ 26,188,993$ 48,024,952$ 49,044,774$ 47,594,467$ 43,136,095$ 43,457,379$ 40,840,724$Total net debt applicable to limit as a percentage of debt limit 34.59% 30.30% 34.64% 41.61% 26.77% 25.82% 25.20% 26.07% 24.92% 24.04%Legal Debt Margin Calculation for Fiscal Year 2013Total assessed value $ 268,826,700Debt limit (20% of total assessed value) 53,765,340Debt applicable to limit:General obligation warrants 12,924,616Notes payable -Total net debt applicable to limit 12,924,616Legal debt margin $ 40,840,724CITY OF FAIRHOPE, ALABAMALEGAL DEBT MARGIN INFORMATIONLAST TEN FISCAL YEARS-83-Fiscal Year
Per
Capita
Fiscal Personal Personal School Unemployment
Year Population Income Income Enrollment Rate
2004 14,067 408,899,556$ 29,068$ 3,965 4.6%
2005 14,106 413,136,528 29,288 3,906 3.4%
2006 14,863 438,948,979 29,533 4,305 2.8%
2007 15,046 447,693,730 29,755 4,050 2.7%
2008 15,927 483,400,377 30,351 4,307 4.1%
2009 16,185 503,418,240 31,104 4,320 8.6%
2010 16,409 492,959,178 30,042 4,385 8.9%
2011 16,588 466,189,152 28,104 4,477 8.7%
2012 16,479 * 465,548,229 28,251 4,487 7.1%
2013 16,385 497,890,995 30,387 4,526 6.1%
Sources: U.S. Census Bureau
Sperling's Best Places Website
State of Alabama Department of Industrial Relations
Eastern Shore Chamber of Commerce
www.schooldigger.com
* Revised with U.S. Census Bureau Figure
CITY OF FAIRHOPE, ALABAMA
DEMOGRAPHIC AND ECONOMIC STATISTICS
LAST TEN FISCAL YEARS
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Percentage of Percentage of
Total City Total City
Employer Employees Rank Employment Employees Rank Employment
Thomas Hospital 1,000 1 14.8% 835 1 13.6%
Grand Hotel 698 2 10.3% 415 2 6.7%
City of Fairhope 330 3 4.9% 204 3 3.3%
Wal-Mart 325 4 4.8%
Publix 100 5 1.5%
Segers Aero Corporation 92 6 1.4%
Winn-Dixie 75 7 1.1% 75 7 1.2%
Print Xcel (formerly Poser Business Forms) 66 8 1.0% 170 4 2.8%
Balloons Everywhere 65 9 1.0% 60 9 1.0%
Piggly Wiggly 60 10 0.9%
Bruno's 100 5 1.6%
BF Goodrich Aerospace
Rock Creek 80 6 1.3%
Food World 70 8 1.1%
Seton Home Health 55 10 0.9%
2,811 41.7% 2,064 33.5%
Sources: Eastern Shore Chamber of Commerce
State Department of Industrial Relations
NOTE: Total city employment number represents people residing in COF that are employed
(place of residence) rather than employment for COF businesses
2004: 6,162 2013: 6,748
2013 2004
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CITY OF FAIRHOPE, ALABAMA
PRINCIPAL EMPLOYERS
CURRENT YEAR AND TEN YEARS AGO
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013FunctionGeneral Government 48 49 58 61 62 54 55 53 53 48Public Safety Police 37 39 40 41 42 51 48 48 44 48 Fire Firefighters and Dispatch5799141313171817Highways and Streets Public Works 28 28 27 29 28 37 37 35 36 39Sanitation 21 19 25 22 20 21 20 20 19 17Culture and Recreation Recreation 888891818191924 Adult Recreation1113610131414 9Gas Department 17 17 16 16 19 18 18 18 18 17Electric Department 17 17 17 20 19 17 17 17 18 17Water/Waste Water Department 23 23 24 24 25 23 23 24 26 24Golf Department 13 12 12 13 13 19 19 16 14 15Total 218 220 237 246 257 281 281 281 279 275Source: City of Fairhope human resources departmentFull-time Equivalent Employees as of September 30,-86-CITY OF FAIRHOPE, ALABAMAFULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTIONLAST TEN FISCAL YEARS
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013FunctionPolice Physical arrests 840 949 1,255 1,710 1,131 993 833 1,134 603 759 Parking violations 65 27 56 13 71 285 201 163 128 22 Traffic violations 2,116 2,381 2,589 1,516 996 1,004 1,245 1,419 2,215 1,379Fire Number of calls answered 364 429 381 339 432 427 658 801 657 690 Inspections 505 585 463 282 196 382 291 143 101 85Highways and streets Street resurfacing (miles) 0.25 0.25 2.30 - - 1.5 - - 8.1 - Potholes repaired 416 312 312 312 414 384 400 425 450 1,345Sanitation Garbage collected (tons/year) 6,566 7,000 7,200 8,246 7,520 7,782 8,627 9,100 8,711 7,564 Trash collected (tons/year) 4,953 6,411 4,845 5,213 5,915 5,744 7,385 6,487 5,767 5,513 Recyclables collected (tons/year) 1,699 2,112 1,959 2,131 1,989 1,297 1,281 1,495 1,508 1,512Culture and recreation Golf course rounds @ 9 hole rounds 82,695 80,603 93,082 92,702 88,475 53,755 62,720 61,283 65,500 62,266 Pavilion/park parties 9 87 59 74 88 84 80 64 56 58Waste water Average daily sewage treatment 1.8 1.8 1.6 1.7 1.7 1.7 1.8 1.8 1.8 1.8 (millions of gallons)Sources: Various government departments*** Ordinance was passed in June 2004 - no rent collected prior to this time-87-CITY OF FAIRHOPE, ALABAMAOPERATING INDICATORS BY FUNCTIONLAST TEN FISCAL YEARSFiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013FunctionPublic safety Police Stations 111111 1 1 1 1 Patrol units 29 32 33 35 36 40 45 45 45 43 Fire stations 333333 3 3 3 3Highways and streets Streets (miles) 82.2 84.2 89.7 89.7 98.1 98.1 98.1 98.1 99.1 99.1Culture and recreation Parks acreage 168 168 168 208 208 208 248 248 248 248 Parks 46 46 46 50 50 50 51 51 51 51 Swimming pools222333 3 3 3 3 Tennis courts 444666 6 6 6 6 Community center 222213 3 3 3 3Sewer Sanitary sewers (miles) 115 117 119 120 121 121 125 125 125 126 Storm sewers (miles) 9.45 12.45 14.05 15.55 16.75 16.75 16.75 16.75 17.25 17.25 Maximum daily treatment capacity 444444 4 4 4 4 (millions of gallons)Sources: Various government departments-88-CITY OF FAIRHOPE, ALABAMA CAPITAL ASSET STATISTICS BY FUNCTION LAST TEN FISCAL YEARS
COMPLIANCE SECTION