HomeMy WebLinkAbout2022 BudgetFairhope, Alabama
Budget for Fiscal Year
October 1, 2021 – September 30, 2022
City of Fairhope, Alabama
Fiscal Year 2022 Budget
Table of Contents
Page
Table of Contents 1
Resolutions 2
General Fund 3
General Government / Elected Officials 6
Planning / Building 9
Judicial 11
Police 12
IT 13
Human Resources 14
Revenue 15
Meter 16
Fire 17
Economic & Comm Dev / Civic Ctr / Museum / Adult Rec 18
Community Events 22
Charitable Contributions 23
Appropriations 40
Recreation / Marina 57
Streets / Fleet Maintenance 59
Golf / Golf Grounds 61
Non-Departmental Facilities/Other Expenditures 63
Gas Tax 65
Rebuild Alabama Fund 66
Capital Projects Fund 67
Impact Fees Fund 69
Municipal Capital Improvement Fund 70
Debt / Cash 71
Utilities Cash Flow 78
Gas Fund 79
Electric Fund 82
Water / Wastewater Fund 85
Sanitation Fund 90
Capital 91
Personnel 97
Page 1 of 126
RESOLUTION NO. 4231-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the proposed Budget presented and reviewed the 11th day of October 2021,
be hereby approved, and adopted for the FY 2021-2022; and
BE IT FURTHER RESOLVED, that the Annual Salaries of City Personnel shall be as shown
on a list entitled Annual Salaries of All City Personnel and said list filed in the Office of the
City Treasurer; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the portion of the
Sales and Use Tax revenue for FY 2021-2022 that is restricted in the General Fund Debt Pre-
Payment Account can be used for General Fund operations up to the $2,500,000.00 reduction;
and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the portion of the
Sales and Use Tax revenue FY 2021-2022 that is restricted in the Capital Projects Fund
(Infrastructure Improvements Special Fund) can be used for General Fund operations up to the
$2,500,000.00; and
BE IT FURTHER RESOLVED, that the City Council hereby approves a I% raise across all
Departments: General Government and Utilities including employees capped for this budget
cycle; and 2% set aside for merit raises for City of Fairhope employees as defined in the
proposed budget; and
BE IT FURTHER RESOLVED, that all raises and salary changes adopted in the budget will
become effective the day of passage.
ADOPTED THIS 11 TH DAY OF OCTOBER, 2021
ATTEST:
Y _~ ~an7,c
City Clerk
Page 2 of 126
General Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40030 Real Estate Taxes 4,874,856.96 5,277,332.56 5,635,851.88 6,011,335.78 6,013,414.00 6,620,000.00
40040 Automobile Taxes 660,893.74 676,789.96 716,378.15 756,920.28 642,000.00 700,000.00
Total Property Taxes 5,535,750.70 5,954,122.52 6,352,230.03 6,768,256.06 6,655,414.00 7,320,000.00
40160 City Sales Tax 8,444,240.69 9,269,250.08 9,320,426.60 7,980,790.02 8,613,000.00 8,930,000.00
40162 SSUT INCOME - - 609,723.23 758,616.07 610,000.00 820,000.00
40163 City Sales Tax-PJ - - - 771,665.45 - -
40164 Seller Use Tax - - - 983,752.45 918,000.00 1,230,000.00
40165 Seller Use Tax-PJ - - - 154,002.41 - -
40166 Consumer Use Tax - - - 85,855.22 - 117,000.00
40167 Consumer Use Tax-PJ - - - 22,542.17 - -
40170 Beer Tax 310,905.27 291,050.41 304,467.04 288,096.10 279,000.00 280,000.00
40175 Beer Tax-Police Jurisdiction - 27,721.92 31,473.98 33,289.48 28,000.00 28,000.00
40180 Wine Tax 50,646.94 57,144.92 60,039.83 62,833.40 55,000.00 55,000.00
40185 Wine Tax-Police Jurisdiction - 443.07 467.16 457.66 400.00 470.00
40190 Liquor Tax 136,491.57 135,265.93 125,886.27 156,760.35 115,500.00 135,000.00
40195 Liquor Tax-Police Jurisdiction - 35,372.49 29,764.75 31,667.32 22,300.00 30,000.00
40210 Dog Tax 86.25 53.75 58.75 70.00 60.00 60.00
40220 Cigarette Tax 127,426.29 82,063.50 69,120.46 56,870.78 63,200.00 60,000.00
40225 Cigarette Tax-Police Jurisdict - 39,942.14 47,276.24 45,537.31 43,300.00 43,300.00
40230 Lodging Tax 653,696.83 459,009.89 350,129.26 469,506.62 313,000.00 430,000.00
40235 Lodging Tax-Police Jurisdictio - 657,231.78 561,407.63 769,463.82 527,000.00 570,000.00
Total Local Taxes 9,723,493.84 11,054,549.88 11,510,241.20 12,671,776.63 11,587,760.00 12,728,830.00
40310 Business Lic-Inside City 2,272,516.53 2,345,235.44 2,472,358.93 2,347,884.87 2,285,195.52 2,320,000.00
40315 Business Lic-Police Jurisdicti - 91,817.66 118,050.61 113,951.70 118,000.00 113,000.00
40325 Registration Fees-Solicit 1,300.00 - 3,400.00 - - -
40330 Parade/Misc Permit Fees 13,511.50 23,359.38 16,900.72 13,398.17 10,000.00 16,000.00
40350 Building Permits 1,030,606.67 1,031,960.54 858,901.22 1,226,297.50 861,000.00 900,000.00
40360 Inspection Fees 464,660.25 464,706.50 274,858.75 285,816.40 276,000.00 276,000.00
40370 Misc Bldg Dept Fees/Fines 32,871.75 33,273.00 25,954.25 37,073.50 26,000.00 20,000.00
40380 Rezoning Applications 19,730.00 19,128.00 7,210.00 13,780.00 7,000.00 10,000.00
40385 State of AL Commercial Fee 75,090.00 48,107.00 18,842.50 20,366.00 20,000.00 20,000.00
40390 Insurance Co. Franchises 265,285.45 279,988.50 286,333.48 274,392.43 286,000.00 277,000.00
40400 Cable TV Franchise 264,419.68 281,446.14 251,267.25 294,962.17 251,000.00 265,000.00
40410 Franchise Fees-City Prop 6,501.72 5,651.60 - 4,433.80 - -
40415 Utility Franchise Fees - - - 187,804.48 187,804.48 187,804.00
41240 Subdivision Fees 182,525.00 166,325.00 249,975.00 321,875.00 195,000.00 200,000.00
Total Licenses and Permits 4,629,018.55 4,790,998.76 4,584,052.71 5,142,036.02 4,523,000.00 4,604,804.00
40540 Fines Forfeitures & Fees 273,887.25 237,811.61 199,227.58 175,881.07 200,000.00 200,000.00
40541 Court-Corrections Fund Revenue - 35,339.28 31,055.66 32,625.10 30,000.00 30,000.00
Total Court Revenue 273,887.25 273,150.89 230,283.24 208,506.17 230,000.00 230,000.00
40590 Annual AL Liq Tax Allocation 10,003.40 301.90 3,675.01 20,396.40 - 5,000.00
40600 Liquor Tax-Monthly Revenue 55,083.29 59,518.46 76,589.34 65,248.92 70,000.00 70,000.00
40610 Fin Inst Excise Tax 176,904.62 238,195.85 222,909.70 540,009.38 - 150,000.00
40620 Motor Veh Lic & Reg Fees 5,157.04 5,430.47 5,109.34 5,817.41 5,000.00 5,000.00
40630 Oil Prod Privilege Tax 4,592.09 5,041.26 2,022.01 5,628.09 2,000.00 4,000.00
41695 Severance Tax - Gas & Oil 12,044.93 11,276.61 10,561.59 7,422.45 11,000.00 11,000.00
Total State of Alabama 263,785.37 319,764.55 320,866.99 644,522.65 88,000.00 245,000.00
40780 Grant - Police Dept - 2,500.00 289,265.39 302,455.14 300,000.00 300,000.00
40790 Grant - CDBG Rehab - - - - - -
40800 Grant - Boat Ramp-Pier St - - - - - -
40801 04 Grnt-Pier, Orange, Vola - - - - - -
40810 Special Promotions Revenue - - - - - -
40815 Mosquito Control Revenue - 24,960.00 24,960.00 24,960.00 25,000.00 24,960.00
40820 Grant - Trail-N Sect St - - - - - -
40830 Grants (Fed) - Trails - - - - - -
40835 Federal Grants - 47,899.00 131,266.83 318,735.61 - -
40840 Fema-Grant Revenues - - 620,776.81 6,838,995.44 - -
40850 CDBG Boys & Girls Club Grnt - - - - - -
49740 Community Grants - - - 101,600.00 100,000.00 -
45520 Airport Grant Revenue - - 743,081.00 547,593.00 582,687.00 100,000.00
Page 3 of 126
General Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
Total Grants - 75,359.00 1,809,350.03 8,158,941.69 1,007,687.00 424,960.00
40950 Interest-Bank Deposits 50,129.29 95,876.19 220,640.00 157,126.84 215,000.00 147,000.00
40970 Lease-Municipal Pier 45,660.91 23,857.41 21,929.40 1,635.34 10,000.00 2,000.00
40980 Rent - Farm 1,920.00 - 9,975.00 9,975.00 9,975.00 9,975.00
40981 Airport Hanger Rent/Deposit - - - - - -
40982 Airport Hanger Loan Proceed - - - - - -
40990 Rent - Fishing Dock Stall - - - - - -
41000 Rent - USA (St.James Prop) - - - - - -
41010 Rent - Fish House Bldg 500.00 - - - - -
41020 Rent - Faulkner 36,908.87 45,409.17 1.00 1.00 1.00 1.00
41040 Rent - USA - 3,856.92 1,900.02 6,647.67 1,500.00 6,000.00
41060 Rent - Civic Center 57,393.28 58,397.25 46,955.50 22,302.50 30,000.00 30,000.00
41080 Rent - Park/Sidewalk Areas 5,633.25 17,185.50 (1,638.75) 9,092.50 1,000.00 2,000.00
41070 Rent - Nix Center 27,385.00 28,867.25 13,202.50 29,046.50 13,000.00 13,000.00
Total Interest and Rents 225,530.60 273,449.69 312,964.67 235,827.35 280,476.00 209,976.00
41250 Utility Collections Fees 240,000.00 221,000.00 256,000.00 251,000.00 251,000.00 1,202,154.00
41260 Admin Services - Utilities 1,999,999.92 2,284,000.00 2,555,000.00 2,615,000.00 2,615,000.00 2,511,000.00
Total Charge for Services 2,239,999.92 2,505,000.00 2,811,000.00 2,866,000.00 2,866,000.00 3,713,154.00
41310 Memberships 26,125.00 27,125.00 10,925.00 16,325.00 15,000.00 12,000.00
41315 Donations 796.00 - 300.00 - - -
41320 Dance Revenue 7,434.00 7,105.00 2,827.00 1,931.00 3,000.00 3,000.00
41325 Instruction 689.25 450.75 1,019.00 54.00 500.00 500.00
41335 Misc Rev - Special Services 5,605.92 1,808.00 1,250.00 1,019.00 1,250.00 1,000.00
41336 Community/Specl Projct Grants - - 20,000.00 21,869.56 - 40,000.00
Total Adult Recreation 40,650.17 36,488.75 36,321.00 41,198.56 19,750.00 56,500.00
41745 Rec Dept Memb/Pass 304,301.32 307,816.39 161,098.00 262,874.80 160,000.00 210,000.00
41910 Rec Dept Pool Memberships 64,712.32 66,493.18 27,223.00 65,478.38 45,000.00 52,000.00
41920 Rec Dept Summer Program 12,055.00 17,010.00 7,445.00 3,120.00 7,400.00 5,000.00
41930 Rec Dept Child Care - - - - - -
41940 Rec Dept Miscellaneous 13,057.93 18,723.26 7,552.32 14,153.64 7,500.00 9,000.00
41945 Recreation Field Rental - - 600.00 12,337.50 - 8,000.00
41950 Tennis Revenue 5,393.00 550.00 - - - -
41955 Tennis Memberships 24,217.50 23,495.00 18,325.00 25,580.18 20,000.00 20,000.00
41960 Miscellaneous Tennis Revenue 16,719.53 16,156.78 13,612.74 16,526.84 14,000.00 14,000.00
41965 Tennis Shop Sales 1,867.84 6,117.57 3,554.86 6,009.98 3,500.00 3,500.00
Total Rec Dept Revenue 442,324.44 456,362.18 239,410.92 406,081.32 257,400.00 321,500.00
41022 Pumpout Service 85.00 175.00 490.00 410.00 200.00 300.00
41025 Fairhope Docks Slip Rentals 167,147.76 167,064.34 208,960.38 199,613.44 175,000.00 175,000.00
41045 Marina Fuel Income 65,298.57 269,521.88 436,561.39 456,426.48 300,000.00 350,000.00
41055 Docks - Ship Store Sales - 1,310.78 1,735.00 1,992.91 2,000.00 1,800.00
Total Marina Revenue 232,531.33 438,072.00 647,746.77 658,442.83 477,200.00 527,100.00
44510 Memberships 194,999.13 192,921.50 193,557.50 235,473.50 194,000.00 210,000.00
44520 Green Fees 183,546.00 189,173.00 182,757.50 221,700.00 183,000.00 185,000.00
44530 Cart Rentals 370,589.00 375,194.00 371,744.25 461,825.00 372,000.00 400,000.00
44540 Pro Shop Sales 92,810.53 97,296.87 77,386.49 109,068.40 77,500.00 100,000.00
44545 Pro Shop Sales - Custom Order 30,632.49 18,003.00 6,123.50 4,331.00 20,000.00 12,500.00
44550 Driving Range 48,237.00 51,307.50 46,725.25 71,735.50 46,000.00 60,000.00
44560 Beverage Sales 73,615.75 67,681.10 67,567.25 93,582.25 67,500.00 80,000.00
44570 Food Sales 59,545.58 62,339.90 50,235.75 68,567.93 50,000.00 60,000.00
44590 Patio Rentals and Events - - 350.00 - 500.00 1,000.00
49020 Handicap Fees 7,961.00 6,733.00 4,852.00 6,607.00 5,000.00 6,000.00
Total Golf Revenue 1,062,204.48 1,060,649.87 1,001,299.49 1,272,890.58 1,015,500.00 1,114,500.00
41230 Dog Pound Fees 2,925.00 1,676.25 871.00 2,126.25 900.00 1,000.00
41610 Beach Revenue 15,000.00 15,430.00 13,875.00 13,115.00 13,000.00 13,000.00
41705 Sale of Fixed Assets 145,985.70 51,675.77 259,338.06 118,539.48 150,000.00 100,000.00
41755 Brick memorials 1,504.00 2,587.26 1,535.00 1,155.50 1,500.00 1,500.00
49030 Insurance Claim - 14,436.42 23,630.46 1,167,703.08 - 298,500.00
49035 Rebate Income 3,753.25 12,755.13 11,167.20 7,432.43 10,000.00 7,500.00
49040 Miscellaneous Income 13,142.28 16,155.17 7,627.40 68,434.15 7,500.00 7,500.00
Page 4 of 126
General Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
49080 Community Dev Revenue 2,445.00 13,730.00 7,755.00 1,785.00 - -
49090 Inmate Phone Revenue - 5,683.00 3,408.70 3,168.20 3,000.00 3,000.00
49998 Budget Rollover - - - - - 324,545.00
49999 Inventory Revenue - - - (2,697.32) - -
Total Other Revenue 184,755.23 134,129.00 329,207.82 1,380,761.77 185,900.00 756,545.00
49820 Natural gas fund 702,000.00 96,000.00 - - - 102,016.00
49830 Electric fund 978,999.96 168,000.00 - - - 537,655.00
49840 Water & Wastewater fund 1,500,000.00 246,000.00 - - - 551,190.00
49850 Transfer from Debt Service 31,915.10 - - - - -
49895 Transfers from Impact Fee Fund 269,257.00 116,393.00 1,371,972.56 417,157.00 764,931.00 149,900.00
49896 Transfers In-Muni Cap Impr Fun - - 249,194.50 - - -
49899 Utility Transfers for ECD - 1,128,000.00 629,000.00 1,454,000.00 1,454,000.00 -
Total Transfers 3,482,172.06 1,754,393.00 2,250,167.06 1,871,157.00 2,218,931.00 1,340,761.00
TOTAL REVENUES 28,336,103.94 29,126,490.09 32,435,141.93 42,326,398.63 31,413,018.00 33,593,630.00
EXPENSES
*General Government 3,709,616.52 3,754,343.84 8,720,646.05 2,776,059.09 2,752,474.50 2,346,351.95
*Elected Officials - - - 270,223.20 277,729.00 284,870.82
*Planning 516,131.35 635,358.88 890,868.56 890,230.98 919,348.20 1,051,905.66
*Building Dept 818,603.22 877,744.79 796,287.69 926,771.08 956,196.90 1,027,563.68
*Judicial - 308,348.87 288,967.03 306,832.48 317,012.00 287,536.96
*Police Dept 5,914,849.82 6,180,244.78 6,543,112.36 6,851,144.07 7,388,575.19 7,759,967.03
*Information Technology - - 666.73 602,127.39 686,177.00 1,134,009.33
*Human Resources - - - 40.00 - 387,994.21
*Revenue - - - 407,951.73 373,308.00 605,299.92
*Meter - - - - - 676,153.57
*Fire Department 900,958.86 873,892.39 572,521.63 1,192,942.20 1,075,441.72 1,129,180.48
*Economic & Community Dev 1,221,831.31 1,064,480.80 739,923.31 627,247.43 692,519.00 634,469.67
*Recreation Dept 2,321,152.99 2,323,644.46 2,386,539.78 2,691,862.54 2,734,261.00 2,746,871.44
*Civic Center 356,730.04 277,201.70 301,547.91 296,980.99 362,570.00 420,720.06
*Museum/Welcome Center 174,595.98 165,818.87 150,711.85 206,713.35 238,580.00 220,985.98
*Adult Recreation/Special Service 507,625.96 475,272.18 374,334.52 448,989.75 456,740.00 821,053.48
*Marina/Harbor 400,902.44 657,117.40 572,009.97 535,083.01 627,328.30 793,914.85
*Streets Department 3,722,263.96 4,134,592.97 3,573,273.85 4,899,072.14 4,537,907.00 5,064,538.48
[*,/4999Fleet Maintenance 496,610.30 610,138.21 666,124.34 655,250.62 639,483.00 875,493.69
*Golf Clubhouse/Grounds 1,554,322.98 1,533,839.98 1,529,622.34 1,620,541.49 1,785,376.03 2,075,482.74
*Non-Departmental Facilities - - - 311,965.08 467,287.00 492,574.00
*Staff Agencies & Appropriation 1,227,199.96 1,231,077.00 1,271,081.00 1,340,671.00 1,321,531.00 1,431,600.00
*Debt Service 1,784,000.53 2,380,296.42 (1,355,999.00) 302,272.73 369,820.00 300,000.00
*Other Expeditures/Transfers 2,074,181.04 1,143,500.00 1,767,525.01 1,636,291.00 1,513,048.00 1,025,092.00
*Gen Emergency Disasters - - 770,174.64 9,528,856.61 - -
Total Expenses 27,701,577.26 28,626,913.54 30,559,939.57 39,326,119.96 30,492,712.84 33,593,630.00
Excess Rev Over Expenses 634,526.68 499,576.55 1,875,202.36 3,000,278.67 920,305.16 -
Page 5 of 126
General Government Administration 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - - - 1,228,654.37 1,230,332.00 1,054,871.09
50045 Overtime - - - 8,399.29 6,575.00 4,972.36
50060 Salary-Mayor 32,876.49 32,546.54 32,399.90 0.00 - -
50070 Salaries-Council 49,200.00 49,200.00 49,200.00 - - -
50080 Salaries-Administrative 1,254,959.51 1,383,026.56 1,554,326.03 0.00 - -
50081 Overtime-Gen Admin 57,360.39 47,309.30 53,947.51 (0.00) - -
50110 Salary/Fee-City Attorney 30,000.00 36,000.00 36,000.00 36,000.00 36,000.00 36,000.00
50120 Salaries-Judge&Ct Clerk 120,172.87 - - - - -
50121 Overtime-Judicial 6,530.86 0.00 - - - -
50130 Salaries-Janitors 25,130.60 26,021.40 34,005.49 - - -
50140 Salaries-Bldg&Zoning - - - - - -
50150 Salaries-Janitor - - - - - -
50160 Salaries-Beach Labor 6,680.25 4,297.50 - - - -
50161 Overtime-Beach 526.50 705.00 - - - -
50180 Salaries-Revenue Dept 182,282.13 227,629.64 233,189.55 (0.00) - -
50181 Overtime-Revenue 5,222.65 1,372.37 2,391.80 - - -
50190 Employee Payroll Taxes 132,089.34 119,308.27 144,013.57 93,137.15 94,623.00 81,078.02
50200 Employee Retirement Exp 137,630.19 131,974.71 140,517.99 102,626.24 106,225.00 85,548.36
50210 Employee Medical Insurance 168,461.48 228,156.06 460,330.32 307,634.86 229,076.00 198,226.68
50215 Required Contrib-OPEB 78,852.67 84,267.59 50,282.10 18,869.40 45,500.00 14,018.40
50220 Casualty/Workers Comp Ins 134,296.59 128,259.52 120,466.95 - - -
50221 Workers Comp Insurance - - - 2,288.18 1,265.00 2,855.00
50222 Casualty/Property Insurance - - - 111,555.36 105,049.00 94,180.00
50225 Emergency Management - - - - 3,500.00 -
50230 Training/School/Travel 48,787.91 33,190.58 12,470.59 14,915.54 12,500.00 20,650.00
50250 Trustee Fees - - - - 2,000.00 -
50270 Audit & Accounting 20,602.00 62,946.00 60,458.00 55,584.00 60,000.00 60,000.00
50280 Legal Fees 343,555.38 236,475.61 170,616.66 137,697.88 175,000.00 175,000.00
50290 Professional Services 134,364.11 61,922.57 78,741.66 95,461.28 93,531.00 64,000.00
50295 Building Fees - - - - - -
50300 Computer Expense 124,262.97 105,419.35 101,811.95 109,508.95 126,000.00 12,025.36
50320 Office Supplies 29,609.09 28,292.96 15,725.13 8,640.31 19,000.00 20,900.00
50325 Printers/Copiers/OE and supp - - 14,712.08 17,801.10 7,788.00 19,730.68
50330 Postage 5,654.64 7,703.35 6,920.93 6,275.12 7,000.00 7,500.00
50340 General Supplies 34,799.86 49,921.02 31,763.56 30,362.79 40,000.00 35,000.00
50360 General Maintenance 24,110.22 32,775.01 23,822.04 15,002.09 24,500.00 51,600.00
50374 Library Utilities - - 31,239.14 - - -
50375 Library Bldg Maint/Equipment 76,520.63 80,287.10 37,568.58 - - -
50376 Library Communications - - - - - -
50377 Parking Garage Maintenance - 9,590.70 4,235.23 - - -
50380 Communications 34,140.32 39,251.63 39,932.61 22,626.60 28,344.50 14,300.00
50384 Boys and Girls Club utilities - - 1,210.57 - - -
50385 Boys and Girls Club Maint/Equ 1,461.59 12,356.50 2,533.51 - - -
50390 Dues-Memberships-Subscrip 9,007.50 19,301.51 18,387.88 17,125.65 14,166.00 12,696.00
50395 Employment Screening - - - 356.50 2,000.00 1,000.00
50400 Miscellaneous - - - 1,366.69 - -
50410 Cash Over or Short (389.73) 3.32 (186.69) 202.31 - -
50420 Bad Debts - - - - - -
50430 Gasoline & Oil 1,237.35 1,716.68 1,486.85 4,453.39 1,500.00 1,500.00
50440 Equip & Vehicle Repair 8,569.16 4,118.63 1,827.05 2,492.83 4,000.00 4,000.00
50460 Uniforms 1,544.01 1,962.27 251.87 1,274.92 2,000.00 600.00
50462 Safety Wear and PPE - - - - - 1,000.00
50470 Purchases Vehicles & Equipment 103,240.48 173,564.12 165,659.79 4,517.97 34,000.00 14,500.00
50472 CIP purchases - - - - - -
50475 Capital Improvements - - 4,158,467.67 40,250.00 - -
50480 Land purchase-manley road - - - - - -
50482 Land/Right of Way Acquisitions - 179.60 512,694.50 4,750.00 - -
50490 Community Dev Projects 2,893.25 0.00 - - - -
50510 Interest Expense - - - 17,967.46 - -
50560 Credit Card Processing Fees 42,025.45 - - - - -
50580 Bank Fees 1,469.63 1,394.12 12,828.19 32,256.14 9,000.00 15,000.00
50585 Printing 1,737.75 - - - 1,000.00 1,000.00
50590 Lease on cc terminals - - - - - -
51000 Recording Fees Paid 141.00 178.00 116.00 301.50 200.00 200.00
Page 6 of 126
General Government Administration 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
51020 Mileage Reimbursement-Mayor - - - - - -
51025 Colony Rent 12,549.06 12,298.08 9,715.35 36,394.41 12,500.00 36,400.00
51030 Publications Newspapers 21,708.56 19,271.03 17,749.68 13,946.71 16,800.00 16,800.00
51035 Natural Disaster Expense - - - - - -
51045 Election Expense 1,890.38 26,001.77 10,748.01 1,666.15 2,500.00 2,500.00
51050 COF Book & Sidewalk Brick 1,609.95 2,220.00 1,070.00 1,605.00 2,000.00 2,000.00
51060 Historical District Expense - - - - - -
51085 County Prisoner Expense 10,752.50 1,990.80 - - - -
51130 Haven Maintenance 2,201.07 7,884.43 12,133.29 - - -
51135 Haven Utilities - - 11,170.60 - - -
51150 Fishermans Whart Maintenance 1,000.00 1,000.00 1,000.00 - - -
51155 Welcome Center Maintenance - - - - - -
51160 Civic Center Maintenance - - - - - -
51165 City Hall Maintenance 4,595.77 12,543.45 1,052.68 10,566.42 32,000.00 14,700.00
51170 Beach Repairs and Maint 20,740.26 42,844.12 43,805.37 - - -
51230 Court Supplies and Expense 7,777.82 0.00 - - - -
51375 Office Expense - - - 9.13 - -
52040 Grant Expenditures - - 20,000.00 20,000.00 - -
52080 Sales Tax Collection Fees 143,016.15 153,614.09 165,807.20 152,754.08 153,000.00 160,000.00
52510 Utilities for City Use 10,157.91 12,050.98 10,027.31 8,407.45 12,000.00 10,000.00
Total General Gov Administration 3,709,616.52 3,754,343.84 8,720,646.05 2,795,705.22 2,752,474.50 2,346,351.95
Page 7 of 126
Elected Officals 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - - - 152,914.05 146,200.00 149,199.92
50190 Employee Payroll Taxes - - - 11,323.74 11,184.00 11,413.79
50200 Employee Retirement Exp - - - 7,662.89 7,770.00 7,902.39
50210 Employee Medical Insurance - - - 61,057.80 84,809.00 85,311.72
50221 Workers Comp Insurance - - - 88.48 166.00 118.00
50222 Casualty/Property Insurance - - - 2,732.74 500.00 3,825.00
50230 Training/School/Travel - - - 15,093.30 20,000.00 20,000.00
50290 Professional Services - - - 1,400.00 - -
50300 Computer Expense - - - 6,555.09 - -
50320 Office Supplies - - - 2,025.14 - -
50325 Printers/Copiers/OE and supp - - - 159.33 - -
50340 General Supplies - - - 5,438.22 - -
50360 General Maintenance - - - 262.42 - -
50380 Communications - - - 924.00 - -
50390 Dues-Memberships-Subscrip - - - 2,586.00 7,100.00 7,100.00
Total Elected Officals - - - 270,223.20 277,729.00 284,870.82
Page 8 of 126
Planning Department
10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40380 Rezoning Applications 19,730.00 19,128.00 7,210.00 13,780.00 7,000.00 10,000.00
41240 Subdivision Fees 182,525.00 166,325.00 249,975.00 321,875.00 195,000.00 200,000.00
TOTAL REVENUES 202,255.00 185,453.00 257,185.00 335,655.00 202,000.00 210,000.00
EXPENSES
50040 Salaries 335,624.77 418,319.31 488,298.81 483,722.13 545,114.00 587,113.46
50045 Overtime 2,152.88 5,990.11 1,815.77 3,871.10 2,000.00 1,389.81
50190 Employee Payroll Taxes 25,563.28 31,791.31 36,267.81 35,818.24 41,854.00 45,020.50
50200 Employee Retirement Exp 31,047.44 34,947.02 37,835.64 40,140.44 45,796.00 45,781.83
50210 Employee Medical Insurance 26,509.66 46,213.64 84,631.28 78,962.31 87,998.00 102,226.80
50215 Required Contrib-OPEB - - 5,821.20 5,821.20 5,821.00 5,821.20
50220 Casualty/Workers Comp Ins 8,368.00 7,281.82 14,526.74 - - -
50221 Workers Comp Insurance - - - 4,870.82 493.00 3,206.00
50222 Casualty/Property Insurance - - - 10,568.65 8,071.00 10,000.00
50230 Training/School/Travel 939.88 5,047.66 1,786.40 579.77 5,000.00 10,000.00
50280 Legal Fees - - 141,699.90 108,107.50 71,000.00 75,000.00
50290 Professional Services 37,597.07 35,235.68 14,728.00 18,332.16 17,500.00 95,000.00
50300 Computer Expense 747.69 19,878.85 13,884.73 79,710.97 37,180.00 16,743.87
50320 Office Supplies 5,722.20 4,415.35 1,988.44 1,079.00 3,000.00 3,524.47
50325 Printers/Copiers/OE and supp - - 727.82 3,527.02 9,580.00 2,377.72
50330 Postage - - - - - -
50340 General Supplies 4,334.91 12,050.33 2,030.60 2,224.15 5,000.00 7,000.00
50360 General Maintenance - 1,341.22 3,010.87 - 1,500.00 2,000.00
50380 Communications 981.74 2,742.91 4,154.97 6,358.26 7,841.20 13,900.00
50390 Dues-Memberships-Subscrip 9,336.00 2,806.00 445.00 - 14,000.00 14,700.00
50395 Employment Screening - - - 40.00 500.00 500.00
50430 Gasoline & Oil 1,609.58 1,897.47 992.02 4,014.24 1,600.00 1,600.00
50440 Equip & Vehicle Repair 92.75 1,524.20 963.86 529.17 1,000.00 1,000.00
50520 Equipment Rental - - - (0.00) - -
51030 Publications Newspapers - 3,876.00 11,404.70 7,659.31 7,500.00 8,000.00
Total Planning 516,131.35 635,358.88 890,868.56 895,936.44 919,348.20 1,051,905.66
Excess Rev Over Expense (313,876.35) (449,905.88) (633,683.56) (560,281.44) (717,348.20) (841,905.66)
Page 9 of 126
Building Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40350 Building Permits 1,030,606.67 1,031,960.54 858,901.22 1,226,297.50 861,000.00 900,000.00
40360 Inspection Fees 464,660.25 464,706.50 274,858.75 285,816.40 276,000.00 276,000.00
40370 Misc Bldg Dept Fees/Fines 32,871.75 33,273.00 25,954.25 37,073.50 26,000.00 20,000.00
40385 State of AL Commercial Fee 75,090.00 48,107.00 18,842.50 20,366.00 20,000.00 20,000.00
TOTAL REVENUES 1,603,228.67 1,578,047.04 1,178,556.72 1,569,553.40 1,183,000.00 1,216,000.00
EXPENSES
50040 Salaries 417,868.55 447,135.92 487,208.64 494,554.88 495,359.00 564,050.70
50045 Overtime 4,281.22 1,352.26 5,118.77 5,271.41 1,725.00 12,157.54
50190 Employee Payroll Taxes 31,508.57 33,442.28 36,771.22 37,484.39 38,027.00 44,079.93
50200 Employee Retirement Exp 35,985.15 37,513.54 39,431.52 43,133.54 42,813.00 46,455.59
50210 Employee Medical Insurance 97,958.31 172,420.28 123,849.35 102,155.76 121,736.00 96,839.22
50220 Casualty/Workers Comp Ins 18,336.66 16,652.06 18,538.50 - - -
50221 Workers Comp Insurance - - - 7,664.75 7,130.00 6,800.00
50222 Casualty/Property Insurance - - - 12,149.90 12,630.00 12,575.00
50230 Training/School/Travel 13,059.47 10,998.87 4,632.68 5,719.07 10,000.00 16,000.00
50290 Professional Services 58,110.08 3,080.00 88.00 51,895.27 42,931.00 45,000.00
50295 Building Fees 75,088.00 48,106.00 17,196.00 6,827.00 20,000.00 45,000.00
50300 Computer Expense - 11,901.36 8,667.89 77,728.15 77,589.00 25,452.14
50320 Office Supplies 3,073.63 4,653.52 3,756.67 1,350.96 6,500.00 10,150.00
50325 Printers/Copiers/OE and supp - - 1,057.13 4,000.78 9,580.00 4,283.56
50330 Postage - - - - 250.00 250.00
50340 General Supplies 10,738.25 18,572.41 8,147.92 8,001.62 12,000.00 6,000.00
50360 General Maintenance 709.53 365.81 344.26 238.19 4,500.00 -
50380 Communications 5,131.05 5,032.50 6,772.63 12,005.88 10,876.90 7,800.00
50390 Dues-Memberships-Subscrip 1,971.00 1,305.00 580.00 1,137.00 2,000.00 5,120.00
50395 Employment Screening - - - 75.50 300.00 300.00
50430 Gasoline & Oil 9,253.41 8,725.25 5,999.20 5,670.74 8,000.00 8,000.00
50440 Equip & Vehicle Repair 2,375.79 3,970.72 2,784.25 4,184.51 3,500.00 3,500.00
50460 Uniforms 1,612.71 1,523.93 1,754.93 1,270.94 1,500.00 1,500.00
50462 Safety Wear and PPE - - - - 750.00 1,500.00
50470 Purchases Vehicles & Equipment 20,262.00 26,300.00 - - - 24,000.00
50475 Capital Improvements - - - - - -
50520 Equipment Rental - - - - - -
50560 Credit Card Processing Fees 11,279.84 24,107.13 23,096.36 40,943.50 25,000.00 40,000.00
50585 Printing - 585.95 491.77 36.84 1,500.00 750.00
Total Building Department 818,603.22 877,744.79 796,287.69 923,500.58 956,196.90 1,027,563.68
Excess Rev Over Expenses 784,625.45 700,302.25 382,269.03 646,052.82 226,803.10 188,436.32
Page 10 of 126
Judicial 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - 154,953.92 159,634.44 167,583.01 165,627.00 170,823.49
50045 Overtime - 11,046.00 25,985.99 32,492.78 25,000.00 10,509.28
50190 Employee Payroll Taxes - 12,157.60 13,481.92 14,489.72 14,430.00 13,871.96
50200 Employee Retirement Exp - 12,035.44 13,143.68 15,430.81 14,396.00 14,438.67
50210 Employee Medical Insurance - (1,196.91) 45,193.88 46,234.53 44,913.00 43,437.66
50220 Casualty/Workers Comp Ins - 824.16 4,331.12 - - -
50221 Workers Comp Insurance - - - 811.53 125.00 248.00
50222 Casualty/Property Insurance - - - 2,414.30 2,901.00 2,359.00
50230 Training/School/Travel - 10,437.98 400.73 1,571.04 1,850.00 2,425.00
50290 Professional Services - 5,379.80 6,368.00 973.99 7,000.00 2,500.00
50300 Computer Expense - 8,413.78 16,195.50 22,428.30 29,203.00 16,400.58
50320 Office Supplies - 7,202.31 1,448.98 977.84 5,000.00 3,000.00
50325 Printers/Copiers/OE and supp - - 835.08 1,424.92 1,548.00 1,588.32
50340 General Supplies - 4,565.39 502.62 900.35 1,500.00 1,500.00
50360 General Maintenance - - - - 1,500.00 1,500.00
50380 Communications - 139.59 970.09 1,828.86 1,544.00 2,360.00
50390 Dues-Memberships-Subscrip - 9,360.10 475.00 500.00 475.00 575.00
50560 Credit Card Processing Fees - 147.21 - - - -
Total Judicial - 308,348.87 288,967.03 310,061.98 317,012.00 287,536.96
Page 11 of 126
Police Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 3,195,468.64 3,198,838.31 3,542,158.20 3,793,419.56 3,977,641.00 4,263,301.19
50041 Overtime-Special Events 30,837.99 35,614.66 19,740.51 18,407.76 20,000.00 35,000.00
50045 Overtime 186,047.42 147,325.87 146,846.02 146,343.03 130,500.00 140,162.48
50190 Employee Payroll Taxes 256,552.43 267,721.72 276,981.36 297,254.45 315,803.00 336,864.97
50200 Employee Retirement Exp 288,256.72 297,416.81 293,429.66 336,472.95 353,517.00 348,738.40
50210 Employee Medical Insurance 624,171.87 695,621.70 814,923.51 862,238.08 832,139.00 859,094.04
50215 Required Contrib-OPEB 85,447.93 127,988.92 54,182.70 53,697.60 53,698.00 53,697.60
50220 Casualty/Workers Comp Ins 318,726.59 291,673.18 232,484.75 - - -
50221 Workers Comp Insurance - - - 91,158.59 93,541.00 93,000.00
50222 Casualty/Property Insurance - - - 220,363.75 214,509.00 231,172.00
50230 Training/School/Travel 23,858.30 34,371.54 38,861.72 48,214.30 45,450.00 49,150.00
50290 Professional Services 11,282.17 10,042.80 15,094.77 58,883.25 58,698.00 35,000.00
50300 Computer Expense 76,084.72 94,724.15 117,202.51 136,173.35 226,443.00 101,984.24
50320 Office Supplies 5,289.98 13,109.08 5,313.50 1,723.27 8,500.00 8,500.00
50325 Printers/Copiers/OE and supp - - 5,246.07 6,561.36 16,512.00 7,805.52
50330 Postage 84.28 245.09 225.78 174.85 300.00 300.00
50340 General Supplies 45,955.00 147,301.09 21,477.93 39,350.39 39,851.00 50,360.00
50355 Line of Duty Equip & Supplies - - 60,059.19 25,421.68 32,525.00 42,131.00
50360 General Maintenance 17,113.64 32,702.87 8,136.57 9,915.29 17,000.00 17,720.00
50380 Communications 88,911.46 112,979.95 113,320.36 127,145.46 147,910.00 160,800.00
50390 Dues-Memberships-Subscrip 956.00 4,355.66 6,896.00 5,454.00 8,427.00 9,150.00
50395 Employment Screening - - - 3,293.50 5,450.00 5,450.00
50430 Gasoline & Oil 96,393.21 102,261.91 77,313.02 82,104.44 93,500.00 93,500.00
50435 Small Equipment - - - - - 20,610.00
50440 Equip & Vehicle Repair 54,827.12 46,362.35 61,098.86 68,357.25 34,700.00 34,700.00
50460 Uniforms 9,941.06 20,574.01 16,659.30 15,249.60 23,650.00 27,850.00
50462 Safety Wear and PPE - - 6,201.41 12,871.52 9,775.00 5,850.00
50470 Purchases Vehicles & Equipment 308,162.03 261,243.00 319,661.37 92,395.60 208,722.59 405,127.59
50472 CIP purchases - - - - - -
50475 Capital Improvements - - 37,000.00 29,328.00 22,520.00 65,000.00
50482 Land/Right of Way Acquisitions - - - - - -
50535 Community Outreach - - - - - 6,500.00
51215 NCIC Data System 16,680.00 16,680.00 16,680.00 11,610.00 16,680.00 16,680.00
51220 Jail Expense 85,133.98 115,609.37 81,682.42 70,480.02 121,068.00 128,868.00
51230 Court Supplies and Expense - - - - - -
51235 DEA Funds Purchases 1,000.00 2,664.08 - (742.33) - -
51255 Corrections Capital Imprvments 9,732.79 25,980.15 77,820.65 165,284.01 183,545.60 29,900.00
52510 Utilities for City Use 77,934.49 76,836.51 76,414.22 76,095.41 76,000.00 76,000.00
Total Police Department 5,914,849.82 6,180,244.78 6,543,112.36 6,904,699.99 7,388,575.19 7,759,967.03
Page 12 of 126
Information Technology 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - - - 357,498.31 410,754.00 293,371.66
50045 Overtime - - - 35,289.70 36,050.00 14,846.19
50190 Employee Payroll Taxes - - - 29,406.48 34,181.00 23,578.67
50200 Employee Retirement Exp - - - 34,150.68 37,736.00 24,413.17
50210 Employee Medical Insurance - - - 48,111.74 81,416.00 44,774.04
50221 Workers Comp Insurance - - - 428.48 405.00 570.00
50222 Casualty/Property Insurance - - - 7,548.71 9,265.00 10,564.00
50230 Training/School/Travel - - - 1,337.32 - 4,046.50
50290 Professional Services - - - 2,000.00 8,500.00 8,500.00
50300 Computer Expense - - - 73,788.46 35,000.00 526,677.10
50320 Office Supplies - - 575.29 192.84 - -
50325 Printers/Copiers/OE and supp - - - 9.96 1,032.00 2,000.00
50340 General Supplies - - - 1,840.39 1,000.00 1,000.00
50360 General Maintenance - - - 302.98 1,000.00 5,000.00
50380 Communications - - 81.44 9,553.95 7,888.00 69,870.00
50390 Dues-Memberships-Subscrip - - - 574.30 600.00 2,148.00
50395 Employment Screening - - - - 300.00 300.00
50430 Gasoline & Oil - - - - 1,050.00 1,050.00
50440 Equip & Vehicle Repair - - 10.00 3,029.74 700.00 1,000.00
50460 Uniforms - - - 519.00 300.00 300.00
50462 Safety Wear and PPE - - - - - -
50470 Purchases Vehicles & Equipment - - - - - 71,000.00
50475 Capital Improvements - - - - 19,000.00 29,000.00
51030 Publications Newspapers - - - 267.90 - -
Total Information Technology - - 666.73 605,895.14 686,177.00 1,134,009.33
Page 13 of 126
Human Resources 10/11/2021
Org Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
001170 50040 Salaries - - - - - 286,150.51
001170 50045 Overtime - - - - - 3,445.52
001170 50190 Employee Payroll Taxes - - - - - 22,154.10
001170 50200 Employee Retirement Exp - - - - - 21,957.73
001170 50210 Employee Medical Insurance - - - - - 34,623.72
001170 50215 Required Contrib-OPEB - - - - - -
001170 50221 Workers Comp Insurance - - - - - 200.00
001170 50222 Casualty/Property Insurance - - - - - 2,400.00
001170 50230 Training/School/Travel - - - - - 5,400.00
001170 50300 Computer Expense - - - - - 4,877.63
001170 50320 Office Supplies - - - - - -
001170 50325 Printers/Copiers/OE and supp - - - - - -
001170 50330 Postage - - - - - -
001170 50340 General Supplies - - - - - -
001170 50360 General Maintenance - - - - - -
001170 50380 Communications - - - - - 3,200.00
001170 50390 Dues-Memberships-Subscrip - - - - - 500.00
001170 50395 Employment Screening - - - 40.00 - -
001170 50430 Gasoline & Oil - - - - - -
001170 50435 Small Equipment - - - - - 3,085.00
001170 50440 Equip & Vehicle Repair - - - - - -
001170 50460 Uniforms - - - - - -
Total Human Resources - - - 40.00 - 387,994.21
Page 14 of 126
Revenue Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - - - 286,202.95 259,858.00 387,218.86
50045 Overtime - - - 1,588.16 2,200.00 1,085.55
50190 Employee Payroll Taxes - - - 21,020.87 20,045.00 29,705.29
50200 Employee Retirement Exp - - - 19,265.89 19,723.00 24,988.22
50210 Employee Medical Insurance - - - 46,759.71 56,927.00 83,849.88
50215 Required Contrib-OPEB - - - 15,147.00 - 25,660.80
50221 Workers Comp Insurance - - - 224.29 289.00 300.00
50222 Casualty/Property Insurance - - - 3,927.05 500.00 4,868.00
50230 Training/School/Travel - - - 2,310.15 3,950.00 4,750.00
50300 Computer Expense - - - 9,611.69 5,816.00 25,534.84
50320 Office Supplies - - - - 1,000.00 500.00
50325 Printers/Copiers/OE and supp - - - 2,125.37 1,500.00 2,688.48
50330 Postage - - - - - -
50340 General Supplies - - - 1,056.29 250.00 1,250.00
50360 General Maintenance - - - - 250.00 500.00
50380 Communications - - - 3,820.83 - 11,000.00
50390 Dues-Memberships-Subscrip - - - 25.00 100.00 100.00
50395 Employment Screening - - - 474.50 - -
50430 Gasoline & Oil - - - - 500.00 600.00
50440 Equip & Vehicle Repair - - - 25.00 - 500.00
50460 Uniforms - - - 825.99 400.00 200.00
Total Revenue Department - - - 414,410.74 373,308.00 605,299.92
Page 15 of 126
Meter Department 10/11/2021
Org Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
001190 50040 Salaries - - - - - 444,609.69
001190 50045 Overtime - - - - - 4,575.46
001190 50190 Employee Payroll Taxes - - - - - 34,362.66
001190 50200 Employee Retirement Exp - - - - - 36,234.54
001190 50210 Employee Medical Insurance - - - - - 86,496.30
001190 50215 Required Contrib-OPEB - - - - - -
001190 50221 Workers Comp Insurance - - - - - 5,225.00
001190 50222 Casualty/Property Insurance - - - - - 11,000.00
001190 50230 Training/School/Travel - - - - - 1,000.00
001190 50300 Computer Expense - - - - - 5,729.92
001190 50320 Office Supplies - - - - - 500.00
001190 50325 Printers/Copiers/OE and supp - - - - - -
001190 50330 Postage - - - - - -
001190 50340 General Supplies - - - - - 1,000.00
001190 50360 General Maintenance - - - - - -
001190 50380 Communications - - - - - 7,600.00
001190 50390 Dues-Memberships-Subscrip - - - - - -
001190 50395 Employment Screening - - - - - 500.00
001190 50430 Gasoline & Oil - - - - - 5,000.00
001190 50435 Small Equipment - - - - - 500.00
001190 50440 Equip & Vehicle Repair - - - - - 2,500.00
001190 50460 Uniforms - - - - - 2,000.00
001190 50462 Safety Wear and PPE - - - - - 320.00
001190 50470 Purchases Vehicles & Equipment - - - - - 27,000.00
Total Meter Department - - - - - 676,153.57
Page 16 of 126
Fire Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 143,660.19 143,589.45 149,282.73 169,012.33 188,352.00 199,781.44
50045 Overtime 1,684.84 714.82 3,429.74 138.66 1,500.00 513.80
50090 Fire Call Payments 71,040.00 62,590.00 107,118.00 124,812.00 80,000.00 136,000.00
50190 Employee Payroll Taxes 11,078.34 11,000.54 11,411.85 12,407.16 14,524.00 15,322.59
50200 Employee Retirement Exp 13,409.35 12,883.12 12,157.75 14,443.47 15,917.00 16,050.01
50210 Employee Medical Insurance 68,935.42 84,848.17 40,118.10 45,918.72 40,740.00 46,007.88
50215 Required Contrib-OPEB - - - - - -
50220 Casualty/Workers Comp Ins 52,586.71 54,820.89 31,333.40 - - -
50221 Workers Comp Insurance - - - 4,462.27 3,995.00 4,723.00
50222 Casualty/Property Insurance - - - 40,604.00 39,349.00 43,008.00
50230 Training/School/Travel - 996.66 540.37 - 4,000.00 7,000.00
50290 Professional Services 8,042.50 278.00 670.60 (68.90) 700.00 700.00
50300 Computer Expense - 3,142.04 2,811.64 3,324.08 9,032.00 2,139.76
50325 Printers/Copiers/OE and supp - - - 7.48 774.00 250.00
50340 General Supplies 22,436.83 75,886.83 38,869.79 9,244.62 69,724.02 36,950.00
50360 General Maintenance 20,200.11 71,926.81 16,474.64 12,894.69 22,200.00 23,200.00
50380 Communications 327.04 2,138.12 4,012.22 17,078.46 14,595.70 12,600.00
50390 Dues-Memberships-Subscrip 8,760.00 8,810.00 9,000.00 - - -
50395 Employment Screening - - - 75.50 200.00 200.00
50430 Gasoline & Oil 12,965.08 11,495.77 9,880.53 8,377.72 12,000.00 15,000.00
50435 Small Equipment - - - - - 14,586.00
50440 Equip & Vehicle Repair 144,420.33 87,878.72 81,319.80 102,402.39 100,000.00 127,510.00
50460 Uniforms 1,104.80 578.00 1,464.81 598.96 1,160.00 1,500.00
50462 Safety Wear and PPE - 559.90 140.00 8,736.59 29,880.00 19,725.00
50470 Purchases Vehicles & Equipment 245,204.00 221,246.92 8,855.10 562,844.09 336,657.00 260,113.00
50475 Capital Improvements - - - 17,283.00 42,642.00 98,800.00
52510 Utilities for City Use 75,090.90 18,507.63 43,630.56 40,747.04 47,500.00 47,500.00
Total Fire Department 900,958.86 873,892.39 572,521.63 1,195,364.33 1,075,441.72 1,129,180.48
Page 17 of 126
Economic & Community Development 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 134,403.70 139,149.06 136,363.21 109,753.74 135,516.00 115,951.65
50045 Overtime 1,942.26 - 2,874.00 - - -
50190 Employee Payroll Taxes 10,257.92 10,400.43 10,112.61 7,648.51 10,367.00 8,870.30
50200 Employee Retirement Exp 8,890.66 9,326.93 7,900.88 8,492.06 10,223.00 8,289.43
50210 Employee Medical Insurance 55,948.46 38,337.21 28,767.91 25,673.30 28,498.00 21,001.56
50220 Casualty/Workers Comp Ins 2,652.67 1,855.63 6,233.22 - - -
50221 Workers Comp Insurance - - - 2,205.57 2,904.00 1,900.00
50222 Casualty/Property Insurance - - - 3,181.49 4,734.00 2,779.00
50230 Training/School/Travel 777.34 4,791.47 2,354.84 535.00 2,000.00 2,500.00
50290 Professional Services - - 188.00 176.86 - -
50300 Computer Expense 986.00 1,535.11 2,144.48 6,520.43 11,756.00 3,012.73
50320 Office Supplies 2,089.87 1,080.21 1,378.51 2,113.34 2,000.00 2,000.00
50325 Printers/Copiers/OE and supp - - - 11.30 1,032.00 300.00
50330 Postage 434.21 381.72 38.12 198.15 450.00 700.00
50340 General Supplies - - (0.02) 1,630.00 - -
50380 Communications 172.11 876.50 1,003.18 37,895.93 2,302.00 1,380.00
50390 Dues-Memberships-Subscrip 550.00 1,437.40 238.80 238.80 1,475.00 1,475.00
50430 Gasoline & Oil 24.20 223.87 103.15 81.16 200.00 200.00
50440 Equip & Vehicle Repair 499.00 135.61 5.00 - 500.00 500.00
50470 Purchases Vehicles & Equipment 31,644.22 - 7,396.72 2,184.60 25,197.00 12,000.00
50490 Community Events 374,612.66 210,161.98 311,490.47 151,619.82 154,865.00 202,310.00
50491 Charitable Contributions 559,000.00 570,000.00 174,016.02 236,647.71 241,500.00 197,500.00
50570 Adv & Promotion 36,946.03 41,178.12 37,151.90 27,240.26 42,000.00 31,800.00
50575 Tourism - 33,609.55 10,162.31 4,275.90 15,000.00 20,000.00
Total Economic & Community Dev 1,221,831.31 1,064,480.80 739,923.31 628,323.93 692,519.00 634,469.67
Page 18 of 126
Civic Center 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 114,406.83 114,627.33 126,190.27 139,569.79 139,030.00 145,393.54
50045 Overtime 1,347.77 1,722.83 3,576.94 690.96 - 1,126.32
50190 Employee Payroll Taxes 8,533.89 8,484.83 9,446.91 10,417.54 10,636.00 11,208.77
50200 Employee Retirement Exp 10,467.84 10,312.08 10,005.41 11,817.29 11,619.00 11,716.38
50210 Employee Medical Insurance 84,508.45 57,321.01 27,958.15 33,246.77 31,867.00 32,001.84
50220 Casualty/Workers Comp Ins 2,499.39 2,029.49 4,134.94 - - -
50221 Workers Comp Insurance - - - 3,123.06 2,438.00 3,300.00
50222 Casualty/Property Insurance - - - 3,209.04 2,541.00 3,284.31
50230 Training/School/Travel 30.00 - 52.16 70.00 - -
50290 Professional Services - 565.00 180.00 151.86 300.00 300.00
50300 Computer Expense - 2,964.46 4,048.13 6,334.94 12,616.00 2,820.42
50320 Office Supplies - 300.90 867.53 219.02 1,000.00 1,000.00
50325 Printers/Copiers/OE and supp - - 463.23 406.33 1,032.00 507.48
50330 Postage - - - - 100.00 100.00
50340 General Supplies 13,854.47 30,644.44 11,674.13 2,181.21 10,000.00 4,200.00
50360 General Maintenance 21,663.78 17,960.77 21,723.85 9,666.85 15,000.00 15,000.00
50380 Communications - - 474.16 1,333.96 2,041.00 5,141.00
50395 Employment Screening - - - - 200.00 200.00
50430 Gasoline & Oil 158.07 117.98 53.12 30.53 200.00 300.00
50440 Equip & Vehicle Repair 1,446.17 1,806.00 511.56 1,087.83 1,500.00 1,500.00
50460 Uniforms - - - - 700.00 700.00
50462 Safety Wear and PPE - - - 360.00 500.00 500.00
50470 Purchases Vehicles & Equipment 70,518.29 - - - - -
50475 Capital Improvements - - 56,948.63 52,375.48 91,250.00 152,420.00
52510 Utilities for City Use 27,295.09 28,344.58 23,238.79 23,379.78 28,000.00 28,000.00
Total Civic Center 356,730.04 277,201.70 301,547.91 299,672.24 362,570.00 420,720.06
Page 19 of 126
Museum/Welcome Center 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 88,027.17 84,679.23 78,263.53 102,596.08 109,954.00 105,452.28
50045 Overtime 102.55 1,632.15 203.74 22.80 1,000.00 15.15
50190 Employee Payroll Taxes 6,833.68 6,484.62 5,881.25 10,208.40 8,488.00 8,068.26
50200 Employee Retirement Exp 8,342.98 6,831.57 5,153.60 6,800.85 8,355.00 6,533.59
50210 Employee Medical Insurance 42,172.69 7,478.50 9,762.95 12,101.14 12,145.00 11,682.24
50220 Casualty/Workers Comp Ins 7,781.65 7,585.25 7,649.87 - - -
50221 Workers Comp Insurance - - - 1,775.58 1,656.00 1,800.00
50222 Casualty/Property Insurance - - - 8,017.75 8,455.00 8,358.00
50230 Training/School/Travel 10.00 85.71 52.16 35.00 500.00 500.00
50290 Professional Services 30.00 5,140.00 155.50 151.86 300.00 300.00
50300 Computer Expense - 3,316.97 5,705.82 7,025.81 14,326.00 1,950.86
50325 Printers/Copiers/OE and supp - - 823.23 2,225.14 1,032.00 2,395.60
50340 General Supplies 3,120.76 9,810.99 5,253.90 10,269.02 10,000.00 12,500.00
50360 General Maintenance 5,473.15 8,773.95 21,641.57 13,077.16 29,300.00 19,000.00
50380 Communications - - 704.44 2,161.83 2,813.00 3,900.00
50390 Dues-Memberships-Subscrip - - - 230.00 330.00 330.00
50395 Employment Screening - - - - 200.00 200.00
50475 Capital Improvements - - - 19,626.02 19,726.00 28,000.00
52510 Utilities for City Use 12,701.35 14,251.40 9,460.29 9,279.19 10,000.00 10,000.00
Total Museum/Welcome Center 174,595.98 165,818.87 150,711.85 208,597.23 238,580.00 220,985.98
Page 20 of 126
Adult Recreation 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 157,355.59 162,819.18 142,967.10 122,087.13 193,803.00 208,219.29
50045 Overtime 1,154.17 1,310.18 329.15 272.15 1,000.00 2,117.30
50190 Employee Payroll Taxes 11,856.20 12,492.50 10,850.78 12,799.93 14,902.00 16,090.75
50200 Employee Retirement Exp 8,678.52 9,137.91 8,961.34 9,300.85 10,341.00 15,164.64
50210 Employee Medical Insurance 29,325.58 48,534.61 23,273.14 10,492.65 24,718.00 18,570.60
50220 Casualty/Workers Comp Ins 20,929.16 20,696.87 13,665.45 - - -
50221 Workers Comp Insurance - - - 3,342.03 3,580.00 3,200.00
50222 Casualty/Property Insurance - - - 12,443.93 15,561.00 12,565.00
50230 Training/School/Travel - - 52.16 280.00 300.00 300.00
50290 Professional Services 810.00 400.00 277.04 151.86 500.00 500.00
50300 Computer Expense 189.99 2,410.67 5,992.40 10,558.95 13,476.00 4,387.38
50320 Office Supplies - - - 4,752.87 5,000.00 5,000.00
50325 Printers/Copiers/OE and supp - - 338.32 1,617.18 1,032.00 2,588.52
50340 General Supplies 11,009.29 13,330.37 11,795.11 9,385.11 10,000.00 12,000.00
50360 Nix Center Maintenance 21,748.02 24,778.03 21,161.58 29,864.34 25,000.00 25,000.00
50380 Communications 72.81 - 1,051.75 2,912.53 2,427.00 3,500.00
50390 Dues-Memberships-Subscrip - - - 486.00 500.00 500.00
50395 Employment Screening - - - 155.50 400.00 400.00
50430 Gasoline & Oil 556.90 344.14 124.28 988.52 400.00 400.00
50440 Equip & Vehicle Repair 1,558.30 223.18 37.48 1,217.26 500.00 500.00
50462 Safety Wear and PPE - - - - - -
50470 Purchases Vehicles & Equipment 166,002.00 45,557.00 - - - -
50472 CIP purchases - - - - - -
50475 Capital Improvements - - - 111,977.61 - 354,250.00
50482 Land/Right of Way Acquisitions - - - - - -
50560 Credit Card Processing Fees 310.89 867.63 763.47 1,157.12 800.00 800.00
51145 Museum Maintenance 375.00 - - - - -
51155 Welcome Center Maintenance - - - - - -
51160 Civic Center Maintenance - - - - - -
51245 Museum Exp-Sgnle Tax Funding - - - - - -
51355 Kitchen Supplies 2,322.85 2,424.84 1,527.94 2,446.53 2,500.00 2,500.00
51360 Special Programs 455.00 3,611.12 1,104.54 2,200.18 2,000.00 3,500.00
51365 Dance Expense 8,100.00 8,419.89 3,700.00 2,030.38 4,500.00 6,000.00
51370 Golf Expense - - - - - -
51375 Office Expense 9,219.30 11,240.58 3,794.82 - - -
51385 Shuttle Bus Expense 2,508.22 2,401.85 974.83 228.62 1,000.00 1,000.00
51390 Other Expenses 370.00 - - - 500.00 -
52510 Utilities for City Use 52,645.31 104,271.63 121,591.84 99,742.86 122,000.00 122,000.00
Total Adult Recreation 507,625.96 475,272.18 374,334.52 452,892.09 456,740.00 821,053.48
Page 21 of 126
Community Events
Organization Object Amount Description Justification
001240 50490 $1,225.00 Arbor Day Tent Rental $500
Plaques $300
Poster and Framing $100
Banners/Print Materials/Prizes $100
Misc - Refreshments for volunteers $125 Tree Labels $100 001240 50490 $1,000.00 Fairhope Junior City Council General Supplies
001240 50490 $10,000.00 Christmas Parade Christmas Candy Throws $3,000
Misc Christmas Throws for Mayor $1,000
Food for Volunteers $400
Portables $500
Towable Lights $700
Signage $100 Decorations Welcome Center $500 Christmas Volunteer Gifts $3,000 Note Cards for Volunteers $300
Float Decorations $500 001240 50490 $1,000.00 Community Cleanup
001240 50490 $2,000.00 Community Shredding Shredder Truck for Earth Day 1000
Shredder Truck for America Recycles Day 1000
001240 50490 $6,525.00 Earth Day Anti-Litter Stage and Tent Rental $1,250
BRATS $1,100
Posters, Flyers, Pole Banner Update $200
Tshirts $3,000
Portables $600
Poster Framing $75
Other supplies $300
001240 50490 $1,400.00 Fall Outdoor Farmers Market Entertainment Activities/ $150 per week $1,200
Posters $100
Banner $100
001240 50490 $11,360.00 Holiday Decorations H o l i d a y D e c o r a t i o n s
Christmas Decorations $10,000
Downtown Trick or Treat $500
Easter Bunny $500
Christmas Tree for PD/ city buildings $360
001240 50490 $38,550.00 4th of July Portables $2,050
Fireworks $32,000
Tent Rentals $500
Backup Stage $3,000
Sound reinforcement $1,000
001240 50490 $2,350.00 Mardi Gras Portables $1,600
Light Rental $750
001240 50490 $800.00 Mayors Prayer Breakfast
001240 50490 $3,500.00 Movie in the Park Outdoor movie screen and audio $2,400
Glow supplies $600
Entertainment $500
001240 50490 $27,150.00 New Years Eve Portables $500
Fireworks $10,500
Stage/Extension $3,500
Childrens DJ $500
Kids Entertainment/Childrens supplies $2,000
Main Stage Entertainment $8,000
Hydraulic Crane $1,800
Generator $350
001240 50490 $5,000.00 State of the City includes design and printed materials, food, giveaways, and video
Misc Contract Writing/ Booklet Design Update
Misc Supplies
Printed Material
Food
001240 50490 $2,000.00 Summer Farmers Market Umbrellas $200
Signage $250
Posters $50
Misc
Music/Entertainment $1,500
001240 50490 $79,875.00 Tree Lighting Includes $70k - this is for actual LED lights
Production Services (Stage, Snow Machines, Lighting, Audio) $6,500
Entertainment $1,000
Signage, NO PARKING $500
Food $500
Mrs. Claus House Supplies $750
Misc Supplies $500
Portables $125 001240 50490 $1,025.00 Veterans Day Car Magnet $75
Plaque $50
Food for Reception $400
Wreath for Memorial Fountain $100
Supplies for Reception/Parade $100
Sounds and Lights for Sunset Prayer Service $300
American Flags for Parade 001240 50490 $3,550.00 Volunteer Week Fish Fry Food and Supplies $3,500 Plaque $5000124050490$4,000.00 Sunset Concerts-Leonard Houston$202,310.00
Page 22 of 126
Charitable Contributions
Organization Object Amount Description Letter Submitted Justification
001240 50491 $3,000.00 Baldwin Pops Concert Fee No request was submitted. This amount is in addition to in kind services.
2021: Original request $2k, increased to $3k per Mayor
001240 50491 $20,000.00 Downtown Fairhope Business Association Letter submitted
001240 50491 $20,000.00 Eastern Shore Art Center 2021: Requested $24k; Cut to $20K
2022: Requested $24k; Cut to $20k
Letter Submitted
001240 50491 $21,000.00 Eastern Shore Chamber of Commerce Letter submitted
001240 50491 $2,000.00 Eastern Shore Optimist Club/Dogwood Trail Pageant & Scholarship Program In-Kind
001240 50491 $10,000.00 Ecumenical Ministries Requested $10k
Letter submitted
001240 50491 $6,000.00 Fairhope Film Festival Letter submitted
Requested $10k
Mayor Cut to $6k
001240 50491 $10,000.00 Pirate Booster Club 2020: Requested $15k; Council cut to $10k
2021: Requested $11k; Mayor cut to $10k
001240 50491 $1,000.00 United Way of Baldwin County Requested $1,000
001240 50491 $15,000.00 Mobile Bay NEP Letter submitted
001240 50491 $57,000.00 Rotary Youth $50,000 - Rotary Youth appropriation
$2,000 - not-to-exceed amount for supplies (cleaning, sanitizing, etc)
$5,000- Added by Mayor
001240 50491 $20,000.00 Baldwin County Economic Development Alliance Letter submitted
001240 50491 $2,500.00 Misc Golf (FEEF)In-Kind
001240 50491 $5,000.00 Walking School Bus Letter Submitted
Project management: $25,000
Training, safety, communication materials: $5,000
Total $30,000
Mayor cut to $5k
001240 50491 $5,000.00 Baldwin County Child Advocacy Center / CARE House, Inc Letter submitted
$197,500.00
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Appropriation 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
51820 Public Library-Approp. 814,599.96 818,477.00 859,401.00 816,431.00 816,431.00 859,000.00
51870 The Haven 65,000.00 65,000.00 65,000.00 82,500.00 82,500.00 150,000.00
51880 Airport Appropriation - - - 15,000.00 - -
51890 Airport Appropriation-Debt Svc 320,000.00 320,000.00 320,000.00 320,000.00 320,000.00 320,000.00
51895 Baldwin County Board of Educat - - - 75,000.00 75,000.00 75,000.00
51900 Baldwin Co. Transit Hub 27,600.00 27,600.00 26,680.00 31,740.00 27,600.00 27,600.00
Total Appropriation 1,227,199.96 1,231,077.00 1,271,081.00 1,340,671.00 1,321,531.00 1,431,600.00
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The Haven No-Kill Animal Shelter
Operating Budget
January -December 2022
Revenue
Total 43400 Donations
Total 46400 Fundraising Income (includes donor direct mail
appeals)
Total 46600 Grants
46800 City of Fairhope
47000 Rental Income
Total 47200 Service & Program Income
Total Revenue
Expenditures
60900 Advertising & Marketing
Total 61000 Fees
Total 62800 Facilities & Equipment
Total 63000 Fundraising Expenses
Total 65041 Shelter Supplies
Total 65000 Operations
65100 Professional Fees Legal & Acct.
66000 Payroll Expenses
Total Salaries & Wages (6 FTE, 2 PTE)
Total 66000 Payroll Expenses
67000 Permit & Licenses
Total 68000 Training
68300 Travel
Total Expenditures
Net Operating Revenue
2022 Budget
155,800.00
$ 31 ,400.00
$ 1,820.00
173,000.00
17,000.00
$ 35,980.00
$ 415,000.00
3,000.00
$ 1,260.00
$ 17,950.00
$ 32,740.00
$ 20,000.00
$ 70,320.00
8,000.00
255,000.00
280,000.00
10.00
$ 1,320.00
400.00
$ 415,000.00
$ 0.00
Page 45 of 126
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRHOPE AND
THE HAVEN
This Agreement ("Agreement") entered into by and between the CITY OF FAIRHOPE, a
municipal corporation of the State of Alabama (hereinafter referred to as the "CITY") and THE
HAVEN, an Alabama nonprofit corporation , whose address is PO Box 1063, Fairhope, Alabama
(hereafter referred to as "THE HAVEN ").
WITNESSETH, that in consideration of the mutual promises, covenants , and agreements
contained herein , the parties hereby agree as follows:
I. AGREEMENT FOR FAIRHOPE ANIMAL SHELTERING SERVICES
The CITY hereby grants to THE HAVEN for the term and upon conditions and provisions
contained herein to serve as the CITY's animal sheltering authority in the operation of an animal
shelter available to appropriate CITY employees, located in a CITY-owned building at 559 South
Section Street, Fairhope, Alabama . The facilities are available to THE HAVEN to carry on all
activities authorized in the Agreement shall hereinafter be referred to as the "Shelter:" THE
HAVEN acknowledges that the CITY will be responsible for promoting and selling animal
licenses.
Licensing services will be the responsibility of the CITY and include the operation and
maintenance of a unified system to license pets in the CITY. THE HAVEN will assist in
marketing/promoting pet licenses. The CITY shall be responsible for the licensing and licensing
renewal program.
The public will be able to purchase pet licenses in person at CITY Hall. The CITY shall maintain
a database of pets licensed, owners, addresses, and violations. This information shall be made
available to THE HAVEN, as requested , to the extent permitted by law.
II. TERMS OF AGREEMENT
This Agreement shall commence on the 1st day of October, 2021 , and shall expire on the 30th
day of September 2028. If THE HAVEN is not then in default of this Agreement, THE HAVEN
shall have the right to an extension of the Agreement for an additional seven (7) years under the
same terms and conditions, except as otherwise mutually agreed upon. The CITY covenants
and agrees to provide the following: Use of no less than 11 spaces or one half of the space in
the Animal Control Facility by THE HAVEN staff, to include office space and a veterinarian
treatment area at no charge to THE HAVEN. If at any time additional space is available due to
low occupancy space required by the CITY, THE HAVEN might use the space temporarily with
permission of the Fairhope Animal Control Officer ("FACO"). However, as such space is needed
by the CITY it will be made available subject to the provisions of paragraph Ill (A)(23).
Notification of THE HAVEN's intent to exercise their right to renew this Agreement must be
1
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issued by THE HAVEN to the CITY by formal written notice, not later than one year prior to the
expiration of the initial term of this Agreement which will expire on the 30th day of September
2028.
111. OPERATIONS AND SERVICE
A. THE HAVEN shall:
1. Furnish, maintain , and employ staff for suitable sheltering and for the handling of stray,
impounded, and unwanted companion animals turned over to THE HAVEN by the CITY
or its residents that include the general care, cleaning and nourishment of companion
animals. THE HAVEN services provided to animals will include enrichment, exercise,
care and feeding, and reasonably necessary medical attention. Companion animals are
specifically defined as dogs and cats. Companion animals specifically exclude livestock
(horse, cows , pigs, sheep, goats, fowl, etc.), reptiles, and wild or exotic animals. The
Shelter shall include cat kennels, dog kennels , and runs. The CITY shall be responsible
for providing emergency veterinary care for animals impounded after-hours. THE
HAVEN will provide care services for impounded animals awaiting disposition by the
courts until such time that the court reaches a final disposition of the case .
2. Keep the Shelter staffed and open for the purposes of receiving companion animals and
allowing such animals to be redeemed during regular business hours. THE HAVEN shall
provide animal shelter services 365 days per year and shall have, at an absolute
minimum , two paid staff with the shelter at least 6 (six) hours per day. THE HAVEN shall
open the facility to the public at least 23 (twenty-three) hours per week, apportioned over
7 (seven) days per week, with the exception of the holidays, and will be open to the
public at least 6 (six) hours per day on Saturday. All days and hours are subject to
change if there is a public health or other crisis which would prevent the facility from
opening.
Citizens will be able to adopt, claim, and turn in found stray animals that are found in the
Fairhope animal control jurisdiction, and conduct related business during the shelter
business hours. During after-hours and holidays THE HAVEN will provide a skeleton
crew to feed/care for the animals at the shelter. The CITY is responsible for any
emergency situations that take place after normal business hours.
3. Provide information and training upon request to Fairhope ACO(s) and other CITY staff
regarding the Shelter and its admission policies, practices, and other Haven operations
as appropriate.
4. THE HAVEN maintains its "No-Kill" Status within the limits of industry standards for the
duration of this agreement. THE HAVEN will continue to work towards maintaining the
90% Live Release Rate for Fairhope. CITY agrees that it will take no action to
compromise THE HAVEN's ability to run a "No-Kill" Status program.
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 2
Page 47 of 126
5. THE HAVEN shall maintain complete records of the CITY shelter statistics and provide
upon request monthly, quarterly, and annual reports, including ensuring the CITY fulfills
its Animal Census Reporting Act obligation under Section 3-10-4, Code of Alabama.
6. THE HAVEN Executive Director or designee shall act as liaison with the CITY to
coordinate and oversee the delivery of Animal Control Services and to attend meetings
of the CITY (including cabinet meetings and advisory meetings) and meeting with the
CITY Council to discuss Animal Control Services, as requested by CITY.
7. Animal sheltering services shall also consist of humanely sheltering and caring for CITY
felines and canines, specifically excluding feral felines unless surrendered in humane
traps. THE HAVEN shall have no obligation to accept:
I. Feral felines not surrendered in humane animal traps or any species of animals
other than canines or felines; or
II. Any animal , if in the reasonable determination of the shelter director or his/her
designee ("SOOD"), (A) the shelter is at "maximum humane capacity"; or (B) the
animal poses a serious risk to the animals in the shelter or THE HAVEN
personnel.
Maximum humane capacity is the total number of animals which may be effectively
properly care for in the shelter taking into account: (A) the number of kennels and cages
within the shelter; (B) treatment and care Standards relating to Humane treatment of
shelter animals as promulgated by applicable professional associations; and THE
HAVEN personnel, equipment and supplies available to care for such animals; all as
reasonably determined by the Shelter Director on Duty ("SOOD"). THE HAVEN shall
diligently and in good faith seek to ensure adequate personnel, equipment and supplies
are available to provide space for animals surrendered by the CITY.
8. At the time of impoundment, THE HAVEN shall provide FAGO or his/her designee, for
each dog or cat, an identification and disposition record , which shall show, as a
minimum, the description of the animal, the date, time, and location where apprehended ,
and any obvious illness or injury of the animal. When dog or cat is impounded after
hours, the FAGO or his/her designee will be responsible for completing all necessary
documentation including but not limited to the description of the animal, the date, time
and location where apprehended, animal finder's full contact information and signature,
and any obvious illness or injury of the animal.
9. At the time the cat or dog is released , THE HAVEN shall complete all necessary
paperwork. THE HAVEN shall verify ownership by picture, vet record , or notarized
statement describing the animal. Owner's must present a Driver's License or other
appropriate form of identification to claim the animal. If THE HAVEN deems that the
individual attempting to retrieve the animal from the Shelter has inadequate
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 3
Page 48 of 126
identification, THE HAVEN shall consult with the FACO or his/her designee, and follow
the instructions received, which shall be promptly provided to THE HAVEN .
10. At the time a cat or dog is presented to its owner, THE HAVEN representative shall
ensure that any paperwork is completed as follows:
• The name and address of the owner is recorded in the appropriate space.
• The date and time of delivery is recorded in the appropriate space
• The owner's signature is obtained in the appropriate space
• Treatable and unhealthy impounded cats and dogs not redeemed by the
owner within seven (7) days after impoundment may be transferred to
THE HAVEN . Unclaimed unhealthy/untreatable CITY cats and dogs can
be disposed of by the FACO.
11 . Targeted animal operating capacity at the Shelter is 44 per day. If the number of animals
exceeds THE HAVEN's capacity as determined by applicable standards,THE HAVEN
will make all efforts to reduce the population through adoption, foster care, other humane
societies, or other appropriate means. The CITY and THE HAVEN will take steps
through its operating policies, codes, public fee structures, and partnerships to reduce
the number of animals and their length of stay in the Shelter, and may at times limit
owner surrenders and field pick-ups, adjust fees and incentivize community-based
solutions.
12. During regular business hours THE HAVEN will allow properly licensed CITY employees
to utilize THE HAVEN equipment and supplies for the purposes of disposing of "Wildlife"
as reasonably determined by the shelter director and/or his/her designee; provided
however, that all steps are taken to humanely relocate wi ldlife and THE HAVEN
personnel shall not be required to assist with Wi ldlife.
13. During regular business hours prior to entering THE HAVEN facilities, CITY shall allow
THE HAVEN to assess and vaccinate animals impounded by CITY.
14. THE HAVEN will obtain veterinary services licensed by the State of Alabama and must
ensure that they are in good standing with the Alabama Board of Veterinary Medical
Examiner. THE HAVEN shall provide staff to perform animal care services. Sick or
injured animals may be taken off-site to contracted Veterinarian(s) for immediate
treatment when necessary.
15. THE HAVEN must provide animal sheltering services in accordance with the State of
Alabama and the CITY of Fairhope Animal Control Ordinances. These services exclude
field services. No other local or CITY animal control ordinances will be enforced by THE
HAVEN. Any changes to the Animal Control Ordinances during the contract period may
require this contract to be modified or otherwise amended to meet any new requirements
or regulations promulgated under the State of Alabama or CITY of Fairhope Animal
Control Ordinances.
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 4
Page 49 of 126
16. THE HAVEN shall , in accordance with Fairhope Animal Control ordinances, release
animals back to their owners after the latter have paid the prescribed fees to the CITY.
THE HAVEN shall collaborate with FACO or his/her designee to promptly attempt to
notify the owner of any animal taken into custody when the owner can be identified. THE
HAVEN and FACO shall make every effort to contact the owners of any stray animal that
has a current identification of any type which provides information necessary to contact
its owner.
THE HAVEN shall promote and administer the adoption of unclaimed animals to
responsible persons. All unclaimed animals will be evaluated for potential adoptability
after seven (7) days of impound. Each dog and cat over the age of three months
selected for adoption will be given, if not currently vaccinated, a rabies vaccination
before or at the time of adoption.
CITY animals which are not reclaimed or adopted and determined to be dangerous or
terminally ill may be euthanized by Fairhope ACO(s). Remains of such animals shall be
disposed of by Fairhope ACO(s). All adopted animals will be implanted with a microchip
for animal identification.
17. THE HAVEN shall ensure CITY animals transferred to THE HAVEN and adopted will be
sterilized per 3-9-1 , Sterilization of Dogs and Cats, Code of Alabama 1975. All
sterilizations must be conducted before the animal goes to its new adoptive home;
provided, however, that if a delay in sterilization is recommended for medical reasons ,
selected contractors may finalize an adoption so long as satisfactory evidence is
received that the animal will be sterilized according to veterinary recommendations.
18. THE HAVEN will comply with established policies and practices and applicable laws and
CITY guidelines for the release of information to the public. THE HAVEN will comply and
assist in the preparation and publication of all open records requests through the CITY
Attorney's Office.
19. THE HAVEN will scan all animals for implanted chips which are brought into the shelter.
If a chip is discovered during the scanning process, the chip will be used to assist in
identifying the owner of the animal. THE HAVEN will notify the owner of the implanted
animal for reclamation purposes.
20. Personnel, equipment, supplies, and volunteers necessary to support THE HAVEN's
lifesaving programs, which include but are not limited to: Community outreach and
humane education programs, adoption events, adoption program, foster program, lost
and found pet program, behavior assessment, volunteer programs, and any other
programs developed by THE HAVEN to improve services to the community. These
programs are responsible for ensuring a steady live release rate by reducing intakes and
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 5
Page 50 of 126
increasing animal placement. These programs are provided in order to maintain the
CITY "No-Kill" Status.
21. THE HAVEN will maintain an Adoption Coordinator at the Shelter to provide for and
manage adoption events and other activities leading to the placement of animals in
appropriate homes.
22. Dangerous animals will be confined as THE HAVEN determines is
appropriate/necessary.
23. With reference to the space being available at the facility THE HAVEN will accommodate
emergency circumstances as needed by the FACO, including but not limited to , hoarding
cases, to the best of their ability. THE CITY will compensate THE HAVEN an additional
$15 per dog per day and $10 per cat per day for the charge of boarding during the term
of the emergency.
24. All exterior signs and graphics placed upon or affixed to the Shelter shall be subject to
the prior written approval of the CITY, which approval shall not be unreasonably
withheld, conditioned or delayed. THE HAVEN shall submit detailed plans and secure
any needed permits/approvals for all exterior signs. In all cases, signage shall be
consistent in size, color, lettering , and theme to the Shelter design and regular CITY
signage and specifications, and in accordance with all governmental regulations.
B. The CITY shall:
1. In order to provide Animal Services to the CITY, the CITY shall provide the personnel ,
equipment and supplies necessary to provide such Animal Control Services. The CITY
shall develop and maintain in effect policies to ensure that the appropriate number of
animal control officers, as call volume dictates, will work within the CITY Limits on cases
originating in the CITY Limits between the hours of 7:00 AM and 5:00 PM .
2. In order to provide Animal Control Services to the CITY at such times not covered
during normal business hours, the CITY shall provide the personnel, equipment and
supplies necessary to make an animal control officer available or on call twenty-four
hours per day, three hundred sixty-five (365) days per year.
3. The CITY shall cause to be examined by a licensed veterinarian all animals seized for
abuse, cruelty, neglect, or in connection with any other similar alleged criminal violation
("Case Animals") prior to presentation to the Shelter for admission . CITY shall provide
reporting documentation from the veterinarian for each Case Animal. Each Case Animal
held longer than the seven day hold period will incur a $15 per night boarding fee that
will be invoiced to CITY and paid promptly by CITY to The Haven, in not less than thirty
(30) days after receipt of invoice. The CITY shall cause to be examined by a licensed
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 6
Page 51 of 126
veterinarian all animals impounded after regular business hours with existing
emergency, life-threatening illnesses.
4. At the time of impoundment of the cat or dog, the FAGO or his/her designee shall
prepare citation(s) as prescribed by law, and shall give such citations to the owner.
5. FAGO will generally assist in a professional manner, citizens and other Public Safety
agencies who have requested help with domestic animal problems within the Fairhope
Police jurisdiction. FACO(s) shall respond to requests for services called into the CITY of
Fairhope Police department. FACO(s) will cite animal owners for violations of Fairhope
Animal Control Ordinance, participate in the prosecution of such citations, and
investigate and prepare reports. The FACO(s) will impound stray dogs, cats, and other
animals that are subject to impoundment and when necessary, bring animals into the
animal shelter under protective custody. FACO(s) will also enforce the quarantine of
animals that have bitten a person(s) and enforce regulations governing classified and/or
dangerous animals, and inspect premises where animals are kept for sanitary
conditions. FACO(s) will transport any injured animals to the animal shelter. FACO(s) will
transport animals with life-threatening injuries to the veterinarian contracted with the
CITY. FACO(s) will ensure that the owner (if present) of the injured animal seeks medical
treatment when necessary.
6. The CITY will be responsible for contracting with a seperate licensed veterinarian to
conduct humane euthanasia when deemed necessary by the Fairhope Animal Control
Officer ("FAGO") or his/her designee.
7. Disaster/emergency preparedness for animals will be coordinated through the CITY's
Office of Emergency Preparedness.
IV. CONDITION OF, DAMAGE TO AND MAINTENANCE OF PREMISES
THE HAVEN shall examine said premises before taking possession, and THE HAVEN'S entry
into possession shall constitute conclusive evidence that, as of the date thereof, the said
premises were in good order and satisfactory condition. The CITY does warrant the condition of
the premises or that the property is fit for any particular purposes, except as hereinafter set out.
At its sole cost and expense, the CITY whether the same shall be the property of the CITY or
THE HAVEN, shall promptly repair and at all times maintain in good condition that portion of the
premises occupied by THE HAVEN, including the roof, walls, floors, heating units, air
conditioning units, electrical fixtures and equipment, electrical installations, plumbing, plumbing
equipment and fixtures, all machinery, all hardware, all interior painting or decoration of every
kind , all door and window screens and replace all broken or damaged glass, including window
glass and plate glass. The CITY shall be responsible for all trash removal and lawn
service/landscaping at the Shelter.
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 7
Page 52 of 126
V. FIXTURES
All improvements and additions to the premise shall become the property of the CITY, with the
exception of furniture, trade fixtures, or computer equipment. Said furniture, trade fixtures, and
computer equipment remain the property of THE HAVEN and may be removed by THE HA VEN
upon expiration of this contract, provided all terms, conditions, and covenants of the contract
have complied with THE HAVEN. No improvements by THE HAVEN, including painting and
wallpapering , shall be made upon said property, without the prior written consent of the CITY.
VI. INDEMNITY AND INSURANCE
THE HAVEN will indemnify, protect and save harmless the CITY from any loss, cost, damage, or
expense caused by injury or damage to persons or property while in or on said premises herein;
and, the CITY shall not be liable for any loss of any property of THE HAVEN, however
occurring. The CITY shall be indemnified by THE HAVEN against liability for injury and
damages arising from all causes, including the acts of the CITY, THE HAVEN, or third persons.
THE HAVEN will not be liable for any actions by employees of the CITY that could result in a
claim.
VII. UTILITIES
The CITY shall pay all the charges of utilities, and such utilities shall be supplied by the utility
company or municipality furnishing the same solely in the name of the CITY.
VIII. ATTORNEY FEES AND EXEMPTION WAIVER
THE HAVEN agrees to pay a reasonable attorney's fee and all costs if it becomes necessary for
the CITY to employ an attorney to enforce any of the provisions of this contract, to obtain
possession of the premises, or otherwise to exercise any option or enforce any right given to the
CITY upon default by THE HAVEN. THE HAVEN expressly waives any exemptions secured to
THE HAVEN, whether a corporation or individual, under the laws of any state of the United
States of America as against the collection of any debts herein or hereby incurred or secured .
IX. RELATION OF PARTIES
The execution of this contract or the performance of any act pursuant to the provision hereof
shall not be deemed or construed to create between the CITY and THE HAVEN the relationship
of principal and agent, partnership, or joint venture, and the relationship between them shall be
that only of contractual parties.
X. CONDEMNATION
If the whole of the demised premises shall be taken by Federal, State, County, CITY, public
utility, or other authority for public use or under any statute, or by right of eminent domain, then
when possession shall be taken thereunder of said premises, the term hereby granted and all
rights of THE HAVEN hereunder shall immediately cease and terminate, and THE HAVEN shall
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 8
Page 53 of 126
not be entitled to any part of any award that may be made for such taking, nor to any damages
therefore. If but a part of the demised premise is taken by right of eminent domain, the contract
shall continue in full force and effect as to the property remaining , provided such property
remaining is capable of continued enjoyment by THE HAVEN for the uses and purposes
provided for hereunder. THE HAVEN shall not be entitled to any award that may be made for
such taking , not shall such taking constitute a termination of this contract, or constructive
eviction of THE HAVEN.
XI. NOTICE
Any notice, demands, communications, or election to exercise any option herein , whether
intended for the CITY or THE HAVEN , shall be in writing and may be delivered in person or by
registered or certified mail to the address of the party intended as the recipient thereof. Such
notice shall be addressed as follow:
IF TO THE CITY BY EITHER U.S. MAIL OR HAND DELIVERY:
City of Fairhope
161 North Section St.
c/o Mayor of Fairhope
P.O. Drawer 429
Fairhope, AL 36533
IF TO THE HAVEN BY EITHER U.S. MAIL OR HAND-DELIVERY:u
The Haven
559 South Section St.
P.O. Box 1063
Fairhope, AL 36533
XII. CUMULATIVE RIGHTS
All rights and remedies provided herein for the CITY are cumulative and are in addition to any
other remedies accruing to the CITY by operation of law.
XIII. OPTION TO RENEW
At the end of the seven (7) year period, THE HAVEN may exercise an option to renew this
contract for an additional seven (7) years by giving the CITY written notice of its intention to
exercise this option within 90 days of the termination of the contract term. If THE HAVEN
chooses to renew for the additional seven years; the terms shall be the same as contained
herein.
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 9
Page 54 of 126
XIV. OPTION TO TERMINATE
The CITY or THE HAVEN may terminate this contract by giving a thirty (30) day written notice.
IN WITNESS WHEREOF, THE CITY and THE HAVEN have executed this contract by affixing
their signature and seals on the date and year first above set forth.
XV. COMPENSATION
A. Compensation
1. Compensation for work performed by THE HAVEN, the CITY agrees to pay fees
beginning October 1, 2021 , of $ ______ to perform the duties and obligations set forth
herein during budget year October 1, 2021 , through September 30, 2022, with said sums to
be paid as follows: Equal monthly payments of$ ____ made on or before the 15th
day of each month. THE HAVEN will submit a budget request to the CITY no later than
August 2022, for consideration during the CITY fiscal year 2022 budget evaluation
process. THE HAVEN budget request shall include information and calculations to justify
the requested amount. The CITY shall notify THE HAVEN of the contract services fee
amount included in the CITY Mayor's proposed budget or budget amendment. The CITY
shall also notify THE HAVEN of the contract amount that is included in the budget or
budget amendment approved by the CITY Council. For each subsequent year of this
Agreement, the minimum annual payment amount shall increase by an amount equal to
the previous year's annual amount with a minimum increase of three percent (3.0%). All
monies paid to THE HAVEN shall be used for the operation of the animal shelter.
2. THE HAVEN shall utilize said sums only to provide animal shelter services hereunder.
3. THE HAVEN shall keep and maintain books and record of the funds spent under the
terms of this contract and said books and records shall be made available for inspection by
THE CITY at all reasonable times and places.
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 10
Page 55 of 126
CERTIFICATE OF CORPORATE RESOLUTION
I, _______________________ certify the following :
That I am the duly elected and authorized Secretary of THE HAVEN (hereinafter referred to as
the "Haven", an 501 (c)3 organized and incorporated to do business under the laws of the State
of Alabama ,
That said corporation has, through lawful resolution of the Board of Directors of the corporation,
duly authorized and directed Michael Graham, in his official capacity as Executive Director of
the corporation, to enter into and execute the following described agreement with the CITY of
Fairhope, a political subdivision of the State of Alabama:
That the foregoing Resolution of the Board of Directors has not been rescinded , modified,
amended, or otherwise changed in any way since the adoption thereof, and is full forced effect
on the date hereof.
IN WITNESS WHEREOF, I have set my hand and corporate seal;
This the __________ day of _______ , 20 __ .
____________ (CORPORATE SEAL)
(Secretary)
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE HAVEN 11
Page 56 of 126
Recreation Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 72,720.75 1,081,878.65 1,066,952.55 1,054,704.66 1,206,750.00 1,419,367.23
50045 Overtime 1,838.80 17,376.12 20,254.61 25,510.96 15,780.00 20,200.79
50190 Employee Payroll Taxes 5,545.47 82,220.09 81,213.56 84,517.83 93,524.00 110,126.95
50200 Employee Retirement Exp 4,424.60 58,999.71 56,643.82 66,708.18 77,754.00 65,054.45
50210 Employee Medical Insurance 12,977.27 97,239.98 220,321.33 221,775.61 219,822.00 208,961.04
50215 Required Contrib-OPEB - - 5,821.20 5,821.20 5,821.00 5,821.20
50220 Casualty/Workers Comp Ins 14,590.23 88,234.27 65,957.50 - - -
50221 Workers Comp Insurance - - - 25,340.90 22,565.00 25,200.00
50222 Casualty/Property Insurance - - - 70,686.89 63,893.00 75,680.00
50230 Training/School/Travel - 2,780.56 1,018.31 330.53 2,500.00 2,500.00
50290 Professional Services 390.00 9,608.66 29,210.00 303.73 5,000.00 5,000.00
50300 Computer Expense - 11,081.34 17,540.20 12,241.12 66,651.00 20,608.74
50320 Office Supplies - - - - - -
50325 Printers/Copiers/OE and supp - - 2,454.12 1,645.76 2,064.00 2,201.04
50330 Postage - - - 30.15 - -
50340 General Supplies 29,425.02 197,571.42 175,496.02 176,867.35 177,450.00 145,000.00
50360 General Maintenance 5,285.40 102,910.84 91,505.44 106,469.06 95,000.00 95,000.00
50380 Communications 65.33 1,546.91 3,905.66 7,006.08 4,839.00 7,600.00
50390 Dues-Memberships-Subscrip - 100.00 300.00 109.99 300.00 300.00
50395 Employment Screening - - - 2,234.50 3,500.00 3,500.00
50430 Gasoline & Oil 1,024.65 15,215.08 9,423.24 11,299.77 14,000.00 14,000.00
50440 Equip & Vehicle Repair 5,887.23 25,470.82 10,685.71 23,522.02 20,000.00 20,000.00
50460 Uniforms - 2,715.20 2,375.13 4,059.06 2,750.00 2,750.00
50462 Safety Wear and PPE - - - 140.00 - 1,000.00
50470 Purchases Vehicles & Equipment 32,268.51 161,221.46 48,458.23 20,163.79 63,644.00 42,000.00
50472 CIP purchases - - - - - -
50475 Capital Improvements 33,084.83 - 126,852.66 428,629.43 190,994.00 186,340.00
50482 Land/Right of Way Acquisitions - - - - - -
50485 Tennis Expense 6,118.91 14,471.83 22,403.99 15,695.15 20,000.00 10,000.00
50520 Equipment Rental - - 4,104.40 11,785.27 5,000.00 5,000.00
50525 Cost-Tennis Shop Sales 232.63 4,434.97 2,918.80 3,438.58 3,000.00 3,000.00
50560 Credit Card Processing Fees 560.94 5,943.59 4,597.59 6,661.88 5,660.00 5,660.00
51315 Pool Supplies - - 2,652.25 17,207.71 15,000.00 15,000.00
52510 Utilities for City Use 27,684.23 340,162.96 313,473.46 317,905.02 331,000.00 230,000.00
Total Recreation Dept 258,017.73 2,323,644.46 2,386,539.78 2,722,812.18 2,734,261.00 2,746,871.44
Page 57 of 126
Marina/Harbor 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 56,034.36 96,656.93 110,066.08 122,691.32 117,767.00 128,068.67
50045 Overtime 9,072.23 1,370.71 3,405.79 1,988.58 2,000.00 1,002.06
50190 Employee Payroll Taxes 4,687.99 7,393.20 8,391.76 9,109.48 9,086.00 9,873.91
50200 Employee Retirement Exp 3,863.74 5,546.10 6,968.54 9,540.59 8,761.00 9,986.84
50210 Employee Medical Insurance 9,528.83 4,662.55 26,690.62 27,838.99 27,181.00 27,465.24
50220 Casualty/Workers Comp Ins 195.46 2,519.82 6,610.08 0.00 0.00 0.00
50221 Workers Comp Insurance 0.00 0.00 0.00 2,542.10 1,940.00 2,650.00
50222 Casualty/Property Insurance 0.00 0.00 0.00 9,196.75 5,849.00 4,601.00
50230 Training/School/Travel 0.00 0.00 26.08 0.00 0.00 0.00
50290 Professional Services 15,000.00 5,919.00 10,462.50 75.93 8,000.00 8,000.00
50300 Computer Expense 552.29 1,494.17 1,078.94 6,540.97 12,618.00 6,928.20
50320 Office Supplies 982.60 538.31 361.75 315.54 400.00 400.00
50325 Printers/Copiers/OE and supp 0.00 0.00 103.93 302.00 516.00 320.00
50340 General Supplies 49,868.63 10,747.28 11,805.99 2,989.80 13,756.30 32,688.93
50360 General Maintenance 58,422.05 299,924.67 14,149.74 15,446.36 170,000.00 20,000.00
50380 Communications 1,432.11 1,687.23 857.84 1,253.68 1,754.00 3,280.00
50395 Employment Screening 0.00 0.00 0.00 0.00 300.00 300.00
50415 Cost - Ship Store Sales 0.00 2,148.30 1,032.91 488.55 2,000.00 2,000.00
50425 Diesel 23,016.97 54,317.03 37,361.12 23,765.79 35,000.00 23,200.00
50430 Gasoline & Oil 55,923.85 131,556.13 194,138.34 268,944.32 150,000.00 239,000.00
50440 Equip & Vehicle Repair 2,482.35 1,541.84 5,362.00 3,090.67 3,000.00 3,000.00
50460 Uniforms 0.00 259.60 187.98 224.00 400.00 400.00
50462 Safety Wear and PPE 0.00 0.00 0.00 0.00 0.00 0.00
50470 Purchases Vehicles & Equipment 90,429.90 0.00 49,231.99 0.00 0.00 28,750.00
50475 Capital Improvements 0.00 0.00 50,780.46 0.00 25,000.00 210,000.00
50560 Credit Card Processing Fees 2,144.76 10,484.51 15,538.47 18,140.35 15,000.00 15,000.00
52510 Utilities for City Use 17,264.32 18,350.02 17,397.06 12,884.82 17,000.00 17,000.00
Total Marina/Harbor 400,902.44 657,117.40 572,009.97 537,370.59 627,328.30 793,914.85
Page 58 of 126
Street Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 1,514,929.96 1,709,419.62 1,885,059.10 2,093,349.19 2,043,262.00 2,109,857.24
50045 Overtime 46,165.86 57,956.04 128,340.59 142,485.59 61,500.00 142,583.04
50190 Employee Payroll Taxes 116,265.84 131,311.69 149,750.08 165,072.16 162,888.00 172,311.68
50200 Employee Retirement Exp 131,367.48 145,017.53 157,716.85 175,662.56 192,771.00 168,944.48
50210 Employee Medical Insurance 776,161.98 720,091.46 466,369.37 476,986.53 465,478.00 440,773.38
50215 Required Contrib-OPEB 30,211.06 56,211.85 32,798.70 66,587.40 28,037.00 84,110.40
50220 Casualty/Workers Comp Ins 144,567.28 126,793.08 95,733.88 - - -
50221 Workers Comp Insurance - - - 78,955.86 47,906.00 91,000.00
50222 Casualty/Property Insurance - - - 84,910.46 78,697.00 92,050.00
50230 Training/School/Travel 2,756.44 4,716.31 5,177.80 5,425.08 5,000.00 10,000.00
50290 Professional Services 23,914.52 40,785.35 39,656.19 25,971.33 15,000.00 25,000.00
50300 Computer Expense 5,669.08 11,646.46 7,605.54 9,832.62 18,780.00 9,625.94
50325 Printers/Copiers/OE and supp - - 552.79 901.97 1,290.00 2,026.32
50330 Postage 30.45 37.30 - 11.45 - -
50340 General Supplies 85,720.13 114,392.78 91,734.69 108,110.52 90,000.00 100,000.00
50360 General Maintenance 30,626.87 45,816.42 32,580.66 55,307.36 45,000.00 72,250.00
50380 Communications 8,955.56 8,039.36 12,760.24 22,649.78 16,721.00 35,864.00
50390 Dues-Memberships-Subscrip 100.00 - 328.00 720.00 800.00 1,200.00
50395 Employment Screening - - - 2,055.54 2,700.00 2,700.00
50430 Gasoline & Oil 81,978.08 88,827.01 60,790.71 72,322.17 72,900.00 72,900.00
50435 Small Equipment - - - 64.99 - 18,000.00
50440 Equip & Vehicle Repair 122,357.37 160,465.12 130,708.69 174,954.20 102,000.00 125,000.00
50460 Uniforms 2,964.51 15,754.88 5,185.79 5,028.39 14,680.00 10,000.00
50462 Safety Wear and PPE - 279.95 4,480.79 5,917.46 8,000.00 10,520.00
50470 Purchases Vehicles & Equipment 294,871.17 470,101.22 50,989.24 173,807.36 164,160.00 402,124.00
50472 CIP purchases - - - - - -
50475 Capital Improvements - - 38,162.65 134,722.95 27,481.00 13,000.00
50482 Land/Right of Way Acquisitions - - - - - -
50520 Equipment Rental - 2,201.66 5,519.49 13,891.05 3,000.00 8,000.00
50955 Transfers-Debt Svc Fund - - 175,697.25 175,697.25 175,698.00 175,698.00
51170 Beach Repairs and Maint - - - 71,781.02 70,000.00 58,000.00
51400 Flowers 150,328.11 81,142.11 109,936.78 106,564.78 120,000.00 125,000.00
51410 St Material & Landscaping 197,642.56 310,930.87 300,088.24 323,885.71 300,000.00 306,000.00
51420 Sidewalks 2,962.67 10,776.31 15,548.70 14,564.44 60,158.00 65,000.00
52510 Utilities for City Use 136,788.37 143,355.65 143,830.71 142,631.70 144,000.00 115,000.00
Total Street Department 3,907,335.35 4,456,070.03 4,147,103.52 4,930,828.87 4,537,907.00 5,064,538.48
Page 59 of 126
Fleet Maintenance 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries 325,275.56 326,821.80 351,962.95 380,786.69 375,271.00 440,672.45
50045 Overtime 5,147.04 2,983.22 10,115.74 10,477.96 5,000.00 8,645.84
50190 Employee Payroll Taxes 24,600.05 24,495.58 26,702.43 28,912.32 29,091.00 34,372.85
50200 Employee Retirement Exp 27,264.73 25,908.11 27,070.17 32,486.41 31,459.00 35,867.69
50210 Employee Medical Insurance 40,399.71 46,987.98 82,904.88 91,080.25 76,342.00 108,026.88
50215 Required Contrib-OPEB - 28,574.10 14,018.40 14,018.40 14,018.00 14,018.40
50220 Casualty/Workers Comp Ins 12,451.75 8,860.56 12,559.83 - - -
50221 Workers Comp Insurance - - - 10,391.02 8,588.00 11,000.00
50222 Casualty/Property Insurance - - - 8,444.27 8,129.00 8,939.00
50230 Training/School/Travel - - 26.08 330.00 1,500.00 3,000.00
50290 Professional Services - 170.00 180.00 75.93 - -
50300 Computer Expense - 3,079.03 4,392.05 3,025.14 7,168.00 2,230.58
50325 Printers/Copiers/OE and supp - - 409.98 916.64 516.00 1,200.00
50330 Postage - - - - - -
50340 General Supplies 46,465.94 84,216.36 93,604.69 53,218.63 51,900.00 55,000.00
50360 General Maintenance 2,962.82 8,615.21 9,635.89 4,546.94 5,500.00 9,700.00
50380 Communications 741.44 389.90 1,197.02 2,210.56 2,341.00 4,000.00
50395 Employment Screening - - - 154.00 200.00 200.00
50430 Gasoline & Oil 7,384.67 5,047.79 11,584.03 6,437.82 6,000.00 7,500.00
50440 Equip & Vehicle Repair 3,641.89 11,063.61 6,679.02 6,560.60 8,500.00 8,500.00
50460 Uniforms 274.70 2,637.20 1,967.90 904.93 2,000.00 2,660.00
50462 Safety Wear and PPE - - 420.00 811.50 960.00 960.00
50470 Purchases Vehicles & Equipment - 30,287.76 4,799.00 - - 114,000.00
50475 Capital Improvements - - - - - -
52510 Utilities for City Use - - 5,894.28 5,919.61 5,000.00 5,000.00
Total Fleet Maintenance 496,610.30 610,138.21 666,124.34 661,709.62 639,483.00 875,493.69
Page 60 of 126
Golf Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
44510 Memberships 194,999.13 192,921.50 193,557.50 235,473.50 194,000.00 210,000.00
44520 Green Fees 183,546.00 189,173.00 182,757.50 221,700.00 183,000.00 185,000.00
44530 Cart Rentals 370,589.00 375,194.00 371,744.25 461,825.00 372,000.00 400,000.00
44540 Pro Shop Sales 92,810.53 97,296.87 77,386.49 109,068.40 77,500.00 100,000.00
44545 Pro Shop Sales - Custom Order 30,632.49 18,003.00 6,123.50 4,331.00 20,000.00 12,500.00
44550 Driving Range 48,237.00 51,307.50 46,725.25 71,735.50 46,000.00 60,000.00
44560 Beverage Sales 73,615.75 67,681.10 67,567.25 93,582.25 67,500.00 80,000.00
44570 Food Sales 59,545.58 62,339.90 50,235.75 68,567.93 50,000.00 60,000.00
44580 Golf Franchise Fees - - - - - -
44585 Golf Lessons 268.00 - - - - -
44590 Patio Rentals and Events - - 350.00 - 500.00 1,000.00
49020 Handicap Fees 7,961.00 6,733.00 4,852.00 6,607.00 5,000.00 6,000.00
Total Revenues 1,062,204.48 1,060,649.87 1,001,299.49 1,272,890.58 1,015,500.00 1,114,500.00
EXPENSES
50040 Salaries - - - 330,834.05 409,130.00 449,396.35
50045 Overtime 6,541.60 7,650.65 8,018.35 10,332.92 7,600.00 6,899.90
50050 Salaries-Clubhouse 320,416.03 319,541.21 311,835.13 - - -
50190 Employee Payroll Taxes 24,973.71 24,894.69 24,405.14 27,797.91 31,880.00 34,906.66
50200 Employee Retirement Exp 14,562.07 14,909.14 12,855.21 12,113.89 31,791.00 20,723.90
50210 Employee Medical Insurance 83,593.58 120,228.13 51,982.80 38,666.19 40,820.00 45,297.84
50215 Required Contrib-OPEB 18,190.78 28,574.10 33,858.00 18,651.60 33,858.00 45,480.00
50220 Casualty/Workers Comp Ins 16,542.16 15,397.46 17,447.80 - - -
50221 Workers Comp Insurance - - - 5,198.59 4,061.00 4,400.00
50222 Casualty/Property Insurance - - - 13,927.05 12,763.00 16,000.00
50230 Training/School/Travel - - 212.16 235.00 500.00 1,200.00
50290 Professional Services 970.00 1,957.58 446.50 151.86 750.00 1,575.00
50300 Computer Expense - 3,764.05 12,700.75 6,643.53 13,476.00 5,608.14
50325 Printers/Copiers/OE and supp - - 2,406.91 3,230.26 3,000.00 6,838.40
50330 Postage 219.63 99.09 - 13.23 200.00 300.00
50340 General Supplies - 0.00 (0.04) 14,024.02 18,000.03 19,958.00
50350 Supplies-Clubhouse 15,044.26 20,318.12 7,025.56 2,198.01 - 9,000.00
50360 General Maintenance 24,348.16 15,273.05 12,499.01 7,871.34 15,000.00 12,000.00
50380 Communications 6,559.07 4,774.30 1,824.53 2,605.64 3,558.00 6,400.00
50390 Dues-Memberships-Subscrip 3,789.00 3,515.00 455.00 2,152.00 2,000.00 4,025.00
50395 Employment Screening - - - 676.00 1,000.00 1,500.00
50430 Gasoline & Oil - - - 10,685.34 - 2,808.00
50435 Small Equipment - - - - - 1,138.00
50440 Equip & Vehicle Repair 1,893.42 1,823.65 18.04 1,000.19 1,200.00 4,250.00
50460 Uniforms 1,014.96 1,897.91 1,664.49 347.50 1,500.00 1,352.00
50462 Safety Wear and PPE - - - - - 150.00
50470 Purchases Vehicles & Equipment 4,381.60 7,081.86 - 75.15 - -
50472 CIP purchases - - - - - -
50475 Capital Improvements - - 37,700.00 18.53 20,000.00 118,750.00
50523 Equipment Rental Lease - - 27,987.80 55,220.60 55,000.00 55,135.00
50560 Credit Card Processing Fees 5,517.99 16,284.80 16,829.75 22,057.73 15,000.00 17,000.00
50570 Adv & Promotion 9,780.00 8,454.00 5,573.75 5,900.00 5,000.00 6,850.00
52510 Utilities for City Use 33,107.72 32,944.69 30,751.86 26,528.54 32,000.00 32,000.00
54510 Purchases-Beer, Wine 37,762.67 29,969.15 32,336.47 43,850.81 38,000.00 40,000.00
54530 Purchases-Food 37,537.86 40,951.01 38,623.60 39,997.55 42,000.00 45,000.00
54535 Supplies-Grill 14,844.96 17,007.74 19,430.50 26,794.35 20,000.00 21,000.00
54540 Cost-Pro Shop Sales 67,824.47 57,280.25 51,700.56 75,427.46 60,000.00 81,280.00
54545 Pro Shop-Custom Orders 31,155.19 19,756.74 2,106.61 12,926.41 20,000.00 12,500.00
Grounds
50020 Salaries-Grounds 303,510.63 316,179.67 343,138.60 - - -
Page 61 of 126
Golf Department 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50040 Salaries - - - 366,965.72 370,366.00 381,638.00
50045 Overtime 1,774.44 1,638.41 1,261.77 3,007.06 2,000.00 5,895.28
50190 Employee Payroll Taxes 22,686.90 23,446.27 25,350.34 27,352.85 28,486.00 29,646.30
50200 Employee Retirement Exp 24,026.84 24,891.26 25,740.72 30,570.78 30,686.00 29,902.05
50210 Employee Medical Insurance 174,305.72 120,295.89 111,964.58 114,278.33 107,277.00 107,713.92
50215 Required Contrib-OPEB 10,126.35 13,943.65 - - - -
50220 Casualty/Workers Comp Ins 25,715.23 21,228.51 17,159.57 - - -
50221 Workers Comp Insurance - - - 5,478.03 3,970.00 4,800.00
50222 Casualty/Property Insurance - - - 15,214.41 13,899.00 16,132.00
50230 Training/School/Travel 250.00 300.00 130.64 480.10 500.00 -
50290 Professional Services - 11,635.33 458.50 37.97 - -
50300 Computer Expense - - 1,616.38 2,564.20 3,154.00 -
50325 Printers/Copiers/OE and supp - - - 2.50 258.00 -
50340 General Supplies 82,118.80 80,047.76 73,907.34 68,685.35 80,000.00 85,000.00
50360 General Maintenance 5,561.08 12,760.32 4,601.12 7,687.75 7,500.00 7,500.00
50380 Communications 771.92 425.28 890.86 975.49 993.00 1,000.00
50395 Employment Screening - - - - 1,000.00 1,000.00
50430 Gasoline & Oil 17,595.49 13,833.80 10,384.56 12,450.68 15,000.00 15,000.00
50440 Equip & Vehicle Repair 28,977.93 27,042.54 27,821.38 24,492.63 28,000.00 30,000.00
50460 Uniforms 2,003.00 1,888.95 1,835.90 1,452.91 2,000.00 2,000.00
50462 Safety Wear and PPE - - - 820.00 - 1,260.00
50470 Purchases Vehicles & Equipment 48,666.90 28,020.30 25,644.00 16,200.00 16,200.00 178,000.00
50475 Capital Improvements - - - 21,080.00 40,000.00 -
50523 Equipment Rental Lease - - 69,819.48 75,918.65 70,000.00 23,273.00
52510 Utilities for City Use 25,660.86 21,913.67 25,200.36 25,915.41 25,000.00 25,000.00
Total Golf Dept Expenses 1,554,322.98 1,533,839.98 1,529,622.34 1,639,784.07 1,785,376.03 2,075,482.74
Excess Revenue of Expenses (492,118.50) (473,190.11) (528,322.85) (366,893.49) (769,876.03) (960,982.74)
Page 62 of 126
Non-Departmental Facilities 10/11/2021
Object Description
FY 2018
Annual
FY 2019
Annual
FY 2020
Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50270 Audit & Accounting - - - 927.00 - -
50373 Library capital purchases - - - 8,643.70 137,287.00 79,482.00
50374 Library Utilities - - - 175,085.50 210,000.00 210,000.00
50375 Library Bldg Maint/Equipment - - - 53,277.85 25,000.00 110,000.00
50376 Library Communications - - - 20,398.27 13,000.00 8,492.00
50377 Parking Garage Maintenance - - - 15,497.00 8,000.00 12,500.00
50383 Boys & Girls Club captl purch - - - - 16,000.00 8,000.00
50384 Boys and Girls Club utilities - - - 14,757.04 11,000.00 11,000.00
50385 Boys and Girls Club Maint/Equ - - - 5,021.13 2,000.00 4,000.00
50386 USA-Summit Bldg Capital Purch - - - - - 5,100.00
51130 Haven Maintenance - - - 6,634.86 20,000.00 25,000.00
51135 Haven Utilities - - - 9,331.16 14,000.00 14,000.00
51140 K-1 Center Maintenance - - - 1,224.59 10,000.00 5,000.00
Total Non-Departmental Facilities - - - 311,965.08 466,287.00 492,574.00
Page 63 of 126
Other Expenditures 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50910 Transfers to Sanitation Fund - - - - - 305,092.00
50965 Transfers-Cap Proj Fund 2,074,181.04 1,143,500.00 118,337.00 1,088,698.00 930,361.00 620,000.00
52085 Legal Sttl-Drainage 2011 - - - - - -
52090 Impact Fee Expense - - - - - -
52095 Trans to Impact Fee Fund - - - - - -
52096 Transfers Out-Muni Cap Impr Fd - - 906,107.01 - - -
55000 Legal Sttl-PCP Fees - - - - - -
55520 Airport Grant Expense - - 743,081.00 547,593.00 582,687.00 100,000.00
Total Other Expenditures 2,074,181.04 1,143,500.00 1,767,525.01 1,636,291.00 1,513,048.00 1,025,092.00
Page 64 of 126
State Gas Tax Fund 10/11/2021
Object Description
FY 2018
Annual
FY 2019
Annual
FY 2020
Annual
FY2021
Sept YTD
FY2021
Annual
Budget
FY2022 Draft
Budget
REVENUES
45010 2% Petroleum Inspect Fee 7,303.15 7,394.18 6,981.90 7,139.72 7,000.00 7,000.00
45020 7 cent Gas Excise Tax 45,656.13 46,404.55 43,624.72 44,723.79 43,000.00 43,000.00
45030 4 cent Gas Excise Tax 26,512.12 26,943.52 25,281.32 25,920.33 25,000.00 25,000.00
45040 5% Gas Excise Tax 15,022.95 15,375.60 14,520.06 15,022.44 15,000.00 15,000.00
49010 Interest Earned - - - - - -
TOTAL REVENUES 94,494.35 96,117.85 90,408.00 92,806.28 90,000.00 90,000.00
EXPENSES
50580 Fees, Bank, Etc. - - - - - -
50920 Transfers to General Fund - - - - - -
55010 Street Matl/Construction 8,132.47 77,561.22 1,799.28 - 15,000.00 -
55020 Trans/cap proj - road const - - 81,226.54 132,500.00 132,500.00 90,000.00
TOTAL EXPENSES 8,132.47 77,561.22 83,025.82 132,500.00 147,500.00 90,000.00
Excess Rev Over Expense 86,361.88 18,556.63 7,382.18 (39,693.72) (57,500.00) -
Page 65 of 126
Rebuild Alabama Fund 10/11/2021
Object Description
FY 2018
Annual
FY 2019
Annual
FY 2020
Annual
FY2021
Sept YTD
FY2021
Annual
Budget
FY2022 Draft
Budget
REVENUES
45050 Gas Tax Revenue-Rebuild AL - - 64,456.98 93,607.29 57,750.00 85,000.00
45055 Diesel Tax Revenue-Rebuild AL - - 19,817.94 31,154.14 17,250.00 28,600.00
49010 Interest Earned - - - 30.96 - -
TOTAL REVENUES - - 84,274.92 124,792.39 75,000.00 113,600.00
EXPENSES
50320 Office Supplies - - - - - -
50580 Fees, Bank, Etc. - - 45.38 - - -
50920 Transfers to General Fund - - - - - -
55010 Street Matl/Construction - - - - - -
55020 Trans/cap proj - road const - - - 75,000.00 75,000.00 113,600.00
TOTAL EXPENSES - - 45.38 75,000.00 75,000.00 113,600.00
Excess Rev Over Expenses - - 84,229.54 49,792.39 - -
Page 66 of 126
Capital Projects Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUE
40825 Grants-RESTORE - - - - - -
40835 Federal Grants - 57,853.34 24,240.00 - 943,710.00 1,470,500.00
40840 Fema-Grant Revenues - - - - - -
41336 Community/Specl Projct Grants - - - - - 650,000.00
41880 NRCS GRANT INCOME - - - - - 523,309.85
45582 Troyer Boothe Single Tax Reimb - - - - - -
45583 Fhope Sidewlk Idle/181-ST Reim - - - - - -
45585 Line of Credit-Paving '12 - - - - - -
45635 Grant income-ALDOT - 235,834.51 470,305.67 57,370.27 551,040.00 551,040.00
46005 Hurricane Nate Reimbursement 66,200.65 153,690.78 87,617.14 (12,169.68) - -
49010 Interest Earned - 5,348.96 9,700.73 284.40 5,000.00 500.00
49755 Reimbursement for Strt Repairs - - - - - -
49810 Transfers from Gen Fund 2,074,181.04 1,143,500.00 118,337.00 1,088,698.00 930,361.00 620,000.00
49812 Donations-COPA - - - - - -
49815 Reimb-Hurricane Irma 2017 - - - - - -
49890 Transfers from Gas tax fund - - 81,226.54 132,500.00 132,500.00 -
49892 Transfers In-Gas Fund - - - 36,125.00 - 90,000.00
49894 Transfers In-Rebuild AL Fund - - - 75,000.00 75,000.00 113,600.00
49895 Transfers from Impact Fee Fund 126,000.00 250,000.00 325,000.00 1,176,263.47 1,941,744.87 1,863,285.00
49896 Transfers In-Muni Cap Impr Fun - - - 304,079.76 741,288.18 437,208.00
49998 Budget Rollover - - - - - 685,169.88
TOTAL REVENUES 2,266,381.69 1,846,227.59 1,116,427.08 2,858,151.22 5,320,644.05 7,004,612.73
EXPENSES
50400 Miscellaneous - - - - - -
50580 Bank Fees - - - - - -
52115 NRCS-EWP-Quail Creek - - - 17,000.00 - 399,702.73
52120 NRCS-EWP-Fairwood Drive - - - - - -
52125 NRCS-EWP-North Summit Drive - - - - - 470,000.00
55775 Rock Creek Stabilization Proj 42,670.69 623,779.31 - 41,300.00 41,300.00 -
55832 Roundabout Gayfer & 13 5,936.68 - - - - -
55838 ATRIPResFhopAve181toBancroft - - 38,351.10 - - -
55853 Drainage Improvements 137,266.45 118,974.11 181,699.00 0.00 1,415,873.05 50,000.00
55856 City wide street resurf/misc - 243,974.52 407,225.19 511,907.63 513,651.00 403,600.00
55857 Golf Paths - - - - - -
55858 TAP-Rock Creek Trail 324,812.44 35,484.13 14,689.34 - - -
55859 BRATS Hub Transit Shelter - 57,250.00 30,300.00 6,367.87 1,152,950.00 1,152,950.00
55862 Pool Building Facade 153,531.35 3,998.40 - - - -
55867 Fly Creek Marina Seawall 49,160.75 - 343,863.40 - - -
55869 Clubhouse Repairs 298,952.50 57,202.42 - - - -
55870 Library Repairs 7,112.90 986,365.08 - - - -
55871 CR 13 Sedge to Manley Sidewalk 62,928.00 178,831.41 469,257.15 1,923.58 - -
55872 Restrooms North Beach - 101,001.50 17,130.20 - - -
55877 US98 & CR13 Sidewalks - 155,135.17 238,344.38 - - -
55878 MPO Gayfer Greeno Turnlanes - - - 74,488.90 688,801.00 688,801.00
55882 Boys and Girls Club playground - - - 51,514.56 110,982.00 103,285.00
55883 ADA Platforms and Ramps-Stadiu - 4,665.00 21,457.12 215,207.41 165,442.50 -
55884 K-1 Center - 2,511,784.50 51,600.00 (0.00) 625,000.00 -
55885 Electrical at Main Pier - 175,646.60 88,985.13 - 43,258.20 -
55887 ADA Compliance Project - - - - - 74,066.00
55888 Safe Room - - - - - 650,000.00
55889 Clock Corner Improvements - - - - - 75,000.00
55900 Transp and Ped Infrastructure - 29,397.13 176,289.00 - - -
55905 Working Waterfrnt & Greenspace - - - - - -
55910 AL Trans Rehab Twin Bch at 98 - - 102,610.40 269,319.31 15,727.00 -
55915 Church St Drainage Improvement - - - 852,191.38 - 437,208.00
55916 Oak St Drainage Improvements - - - 232,953.44 - -
Page 67 of 126
Capital Projects Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
55920 TAP-Fairwood & Blue Island - - - - - -
55930 Volanta Park Baseball Project - - - 66,805.69 670,000.00 1,210,000.00
55935 Volanta Park Restrooms - - - - - 80,000.00
55940 Founders Competition Track - - - - - 1,000,000.00
55950 Founders Park Restrooms - - - - - 115,000.00
56005 Hurricane Nate 256,342.10 - 700.00 - - -
TOTAL EXPENSES 1,338,713.86 5,283,489.28 2,182,501.41 2,340,979.77 5,442,984.75 7,004,612.73
Excess Rev Over Expenses 927,667.83 (3,437,261.69) (1,066,074.33) 517,171.45 (122,340.70) -
Page 68 of 126
10/11/2021Impact Fees Fund
Object Description
FY 2018
Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40010 Impact Fee Income - - - - - -
40020 Transfer from Gen Fund - - - - - -
40030 Cash Acct-Police 32,112.63 180,995.29 124,469.40 147,332.30 120,000.00 120,000.00
40040 Cash Acct-Fire 177,011.72 199,143.99 148,963.61 172,623.31 150,000.00 160,000.00
40050 Cash Acct-Transportation 206,624.73 259,364.60 207,126.75 256,949.66 200,000.00 200,000.00
40060 Cash Acct-Recreation 503,482.92 642,594.37 492,084.90 545,301.91 475,000.00 500,000.00
40950 Interest Income 7,942.68 23,419.07 34,330.34 2,762.89 16,000.00 3,000.00
49998 Budget Rollover - - - - - 1,030,185.00
TOTAL REVENUES 927,174.68 1,305,517.32 1,006,975.00 1,124,970.07 961,000.00 2,013,185.00
EXPENSES
50000 Police - - - - - -
50010 Fire 177,825.00 - - - - -
50015 Transportation 58,612.00 - - - - -
50020 Transportation - - - - - -
50030 Recreation 32,820.00 - - - - -
50580 Bank Fees - 42.27 0.01 - - -
50960 Transfer to General - -- - - -
50961 Transfer to General-Police - 100,000.00 58,797.44 - - -
50962 Transfer to General-Fire - 8,294.00 8,855.10 417,157.00 378,774.00 149,900.00
50963 Transfer to General-Transporta - 8,099.00 - - - -
50964 Transfer to General-Recreation - -1,304,320.02 39,018.00 300,000.00 -
50965 Transfers-Cap Proj Fund 126,000.00 - - - - -
50967 Transfers-Cap Proj-Transportat - 250,000.00 300,000.00 900,763.22 1,000,762.87 200,000.00
50968 Transfers-Cap Proj-Recreation - -25,000.00 236,482.25 940,982.00 1,663,285.00
55000 Legal Sttl-PCP Fees - -- - - -
TOTAL EXPENSES 395,257.00 366,435.27 1,696,972.57 1,593,420.47 2,620,518.87 2,013,185.00
Excess Rev Over Expense 531,917.68 939,082.05 (689,997.57) (468,450.40) (1,659,518.87) -
Page 69 of 126
Municipal Capital Improvements Fund 10/11/2021
Object Description
FY 2018
Annual
FY 2019
Annual
FY 2020
Annual
FY2021
Sept YTD
FY2021
Annual Budget
FY2022 Draft
Budget
REVENUES
40640 Alabama Trust Fund Receipts - - 149,855.55 157,661.91 - 150,000.00
40950 Interest-Bank Deposits - - 9,574.54 728.43 - -
49010 Interest Earned - - - - - 500.00
49810 Transfers from Gen Fund - - 906,107.01 - - -
49870 Trans In Capital projects fund - - - - - -
49998 Budget Rollover - - - - - 286,708.42
TOTAL REVENUES - - 1,065,537.10 158,390.34 - 437,208.42
EXPENSES
50400 Miscellaneous - - - - - -
50580 Bank Fees - - - - - -
50920 Transfers to General Fund - - 249,194.50 - - -
50986 Transfers to Cap Projects Fund - - - 304,079.76 741,288.18 437,208.42
TOTAL EXPENSES - - 249,194.50 304,079.76 741,288.18 437,208.42
Excess Revenue Over Expenses - - 816,342.60 (145,689.42) (741,288.18) -
Page 70 of 126
Debt Service 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50465 Lease Purchase 66,350.53 52,438.75 - 2,272.73 69,820.00 -
50955 Transfers-Debt Svc Fund 1,717,650.00 3,318,786.18 - - 300,000.00 -
50980 Loan for Library - - - - - -
50998 Capital Lease Proceeds - (990,928.51) (155,999.00) - - -
52070 Loan-BCBE - - (1,200,000.00) 300,000.00 - 300,000.00
Total Debt Service 1,784,000.53 2,380,296.42 (1,355,999.00) 302,272.73 369,820.00 300,000.00
Page 71 of 126
General Fund
Lease Gas Fund Electric Fund
Water & Wastewater
Fund
FY2022 350,156.17 43,826.86 43,826.86 1,746,106.27
FY2023 83,626.18 43,781.74 43,781.74 1,744,308.52
FY2024 - 43,730.50 43,730.50 1,742,267.00
FY2025 43,791.87 43,791.87 1,744,712.25
FY2026 43,726.87 43,726.87 1,742,122.27
FY2027 12,784.59 12,784.59 509,350.82
FY2028 12,748.83 12,748.83 507,926.33
FY2029 12,711.55 12,711.55 506,440.90
FY2030 12,791.47 12,791.47 509,625.06
FY2031 - 12,868.33 12,868.33 512,687.33
433,782.35 282,762.62 282,762.62 11,265,546.76
URW 2020
Debt Payment by Year
-
200,000.00
400,000.00
600,000.00
800,000.00
1,000,000.00
1,200,000.00
1,400,000.00
1,600,000.00
1,800,000.00
2,000,000.00
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031
DEBT PAYMENTS BY YEAR FY2021-FY2031
General Fund Lease Gas Fund Electric Fund Water & Wastewater Fund
Page 72 of 126
Debt Summary
Refunded 9/30/2020
Date Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
FY 2018-1st - 13,515.00 - 34,807.50 - 48,322.50 350,000.00 15,192.00 1,150,000.00 23,519.15 485,000.00 211,758.75 - -
FY 2018-2nd 1,325,000.00 13,515.00 265,000.00 34,807.50 1,590,000.00 48,322.50 - 11,499.50 - 13,351.65 - 204,087.19 - -
FY 2019-1st - 6,832.59 - 31,777.96 - 38,610.55 355,000.00 11,499.50 1,150,000.00 15,303.03 505,000.00 204,120.00 - - FY 2019-2nd 1,325,000.00 6,757.50 2,465,000.00 31,428.75 94,312.31 9,497.54 3,884,312.31 47,683.79 - 7,754.25 - - - 196,166.25 - -
FY 2020-1st - - - - 47,826.39 5,386.14 47,826.39 5,386.14 365,000.00 7,754.25 - - 520,000.00 196,166.25 - -
FY 2020-2nd - - - - 293,539.90 23,587.40 293,539.90 23,587.40 - 3,903.50 - - - 187,976.25 - -
FY 2021-1st - - - - 126,121.83 10,716.87 126,121.83 10,716.87 370,000.00 3,903.50 - - 11,935,000.00 187,976.25 265,000.00 25,083.20
FY 2021-2nd - - - - 302,195.39 14,931.92 302,195.39 14,931.92 - - - - - 72,320.00 FY 2022-1st - - - - 130,444.52 6,394.19 130,444.52 6,394.19 - - - - 1,700,000.00 72,320.00
FY 2022-2nd - - - - 207,403.40 5,914.06 207,403.40 5,914.06 - - - - - 61,440.00
FY 2023-1st - - - - 81,316.78 2,309.40 81,316.78 2,309.40 - - - - 1,720,000.00 61,440.00
FY 2023-2nd - - - - - - - - - - - 50,432.00
FY 2024-1st - - - - - - - - - - 1,740,000.00 50,432.00 FY 2024-2nd - - - - - - - - - - - 39,296.00
FY 2025-1st - - - - - - - - - - 1,765,000.00 39,296.00
FY 2025-2nd - - - - - - - - - - - 28,000.00
FY 2026-1st - - - - - - - - - - 1,785,000.00 28,000.00
FY 2026-2nd - - - - - - - - - - - 16,576.00 FY 2027-1st - - - - - - - - - - 505,000.00 16,576.00
FY 2027-2nd - - - - - - - - - - - 13,344.00
FY 2028-1st - - - - - - - - - - 510,000.00 13,344.00
FY 2028-2nd - - - - - - - - - - - 10,080.00
FY 2029-1st - - - - - - - - - - 515,000.00 10,080.00 FY 2029-2nd - - - - - - - - - - - 6,784.00
FY 2030-1st - - - - - - - - - - 525,000.00 6,784.00
FY 2030-2nd - - - - - - - - - - - 3,424.00
FY 2031-1st - - - - - - - - - - - - 535,000.00 3,424.00
2,650,000.00 40,620.09 2,730,000.00 132,821.71 1,283,160.51 78,737.52 6,663,160.51 252,179.32 1,440,000.00 61,506.50 2,300,000.00 52,173.83 13,445,000.00 1,388,250.94 11,565,000.00 628,475.20
Less Pymts (2,650,000.00) (40,620.09) (2,730,000.00) (132,821.71) (863,995.82) (64,119.87) (6,243,995.82) (237,561.67) (1,440,000.00) (61,506.50) (2,300,000.00) (52,173.83) (13,445,000.00) (1,388,250.94) (265,000.00) (97,403.20)
Current Balance - - - - 419,164.70 14,617.65 419,164.70 14,617.65 - - - - - - 11,300,000.00 531,072.00
GOW 2016 GOW 2011 City GF Totals URW 2015 uGOW 2013 URW 2011 URW 2020GF Lease
Debt Amortization Schedules kc 9302021 // Debt Summary FY2020 Page 1 of 3Page 73 of 126
Date
FY 2018-1st
FY 2018-2nd
FY 2019-1stFY 2019-2nd
FY 2020-1st
FY 2020-2nd
FY 2021-1st
FY 2021-2ndFY 2022-1st
FY 2022-2nd
FY 2023-1st
FY 2023-2nd
FY 2024-1stFY 2024-2nd
FY 2025-1st
FY 2025-2nd
FY 2026-1st
FY 2026-2ndFY 2027-1st
FY 2027-2nd
FY 2028-1st
FY 2028-2nd
FY 2029-1stFY 2029-2nd
FY 2030-1st
FY 2030-2nd
FY 2031-1st
Less Pymts
Current Balance
Principal Interest Principal Interest
1,985,000.00 250,469.90 1,985,000.00 298,792.40
- 228,938.34 1,590,000.00 277,260.84
2,010,000.00 230,922.53 2,010,000.00 269,533.08 - 203,920.50 3,884,312.31 251,604.29
885,000.00 203,920.50 932,826.39 209,306.64
- 191,879.75 293,539.90 215,467.15
12,570,000.00 216,962.95 12,696,121.83 227,679.82
- 72,320.00 302,195.39 87,251.92 1,700,000.00 72,320.00 1,830,444.52 78,714.19
- 61,440.00 207,403.40 67,354.06
1,720,000.00 61,440.00 1,801,316.78 63,749.40
- 50,432.00 - 50,432.00
1,740,000.00 50,432.00 1,740,000.00 50,432.00 - 39,296.00 - 39,296.00
1,765,000.00 39,296.00 1,765,000.00 39,296.00
- 28,000.00 - 28,000.00
1,785,000.00 28,000.00 1,785,000.00 28,000.00
- 16,576.00 - 16,576.00 505,000.00 16,576.00 505,000.00 16,576.00
- 13,344.00 - 13,344.00
510,000.00 13,344.00 510,000.00 13,344.00
- 10,080.00 - 10,080.00
515,000.00 10,080.00 515,000.00 10,080.00 - 6,784.00 - 6,784.00
525,000.00 6,784.00 525,000.00 6,784.00
- 3,424.00 - 3,424.00
535,000.00 3,424.00 535,000.00 3,424.00
28,750,000.00 2,130,406.47 35,413,160.51 2,382,585.79
(17,450,000.00) (1,599,334.47) (23,693,995.82) (1,836,896.14)
11,300,000.00 531,072.00 11,719,164.70 545,689.65
Utilities Totals City + Utilities Totals
Debt Amortization Schedules kc 9302021 // Debt Summary FY2020 Page 2 of 3Page 74 of 126
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2021 Authorized Use
Compass General Fund Operating 001-10045 Checking 1-General Available 9,603,473.37 Operating Account
Compass Payroll Account 001-10050 Checking 1-General Restricted (412,366.44) Payroll
Compass City Accounts Payable 001-10055 Checking 1-General Restricted 56,619.49 Accounts Payable - weekly disbursements
Centennial General Reserves Centennial 001-10061 Checking 1-General Restricted 301,642.51 General Reserves - available for use
Centennial General - Sales Tax Reserves 001-10080 Checking 1-General Reserves 7,000,000.00 "Rainy Day Fund" - Access by vote of the City Council
Community Sales Tax Debt Prepayment 001-10085 Checking 1-General Debt Serv 699,594.46 GF debt prepayment / repayment only
Compass DEA Fund - Local 001-10220 Checking 1-General Restricted 5,721.58 Restricted for Drug Enforcement only - Chief approval
Compass DEA Fund - US Dept of Treasury 001-10221 Checking 1-General Restricted 25,783.63 Restricted for Drug Enforcement only - Chief approval
Compass DEA Fund - US DOJ 001-10222 Checking 1-General Restricted 240.79 Restricted for Drug Enforcement only - Chief approval
Compass Corrections Fund 001-10255 Checking 1-General Restricted 219,364.60 Operations of Jail and Court - Chief/Judge Approval
BB&T Pooled Cash account 001-10525 Pooled 1-General Available 145,889.05 Pooled Cash operating funds
Compass Garbage Customer Deposit Reserve 001-11410 Checking 1-General Restricted 26,226.05 Garbage Customer Deposits Reserves
17,672,189.09 General Fund Totals
Compass Natural Gas Operating Acct.002-10045 Checking 2-Gas Available 6,404,724.70 Operating Account
Centennial Gas Reserves 002-10062 Checking 2-Gas Restricted 3,405,891.24 Gas Reserves - available for use
BB&T Pooled Cash account 002-10525 Pooled 2-Gas Available 108,404.22 Pooled Cash operating funds
Centennial Gas Customer Deposit Reserve 002-11420 Checking 2-Gas Restricted 719,865.88 Gas Customer Deposits Reserves
Regions URW 2011 Bond & Interest 002-15105 Trust 2-Gas Debt Serv - Bond Fund
Regions URW 2011 Reserve 002-15110 Trust 2-Gas Debt Serv - Bond Fund
Regions URW 2015 Reserve 002-15200 Trust 2-Gas Debt Serv - Bond Fund
Regions URW 2015 Warrant Funds 002-15205 Trust 2-Gas Debt Serv - Bond Fund
Regions URW 2020 Reserve 002-15400 Trust 2-Gas Debt Serv 43,838.48 Bond Fund
Regions URW 2020Prin/Int Sinking 002-15405 Trust 2-Gas Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 002-15415 Trust 2-Gas Debt Serv - Bond Fund
10,682,724.52 Gas Fund Totals
Compass Electric Operating 003-10045 Checking 3-Electric Available 1,484,907.42 Electric Operating account
Centennial Electric Reserves 003-10063 Checking 3-Electric Restricted 3,874,111.86 Electric Reserves - available for use
Compass Emergency Relief Fund 003-10520 Checking 3-Electric Restricted 23,764.68 Citizen Utility Relief - Ecumenical Ministries
BB&T Pooled Cash account 003-10525 Pooled 3-Electric Available 326,103.00 Pooled Cash operating funds
Centennial Electric Customer Deposit Reserve 003-11430 Checking 3-Electric Restricted 1,129,372.86 Electric Customer Deposits Reserves
Regions URW 2011 Bond & Interest 003-15105 Trust 3-Electric Debt Serv - Bond Fund
Regions URW 2011 Reserve 003-15110 Trust 3-Electric Debt Serv - Bond Fund
Regions URW 2015 Reserve 003-15200 Trust 3-Electric Debt Serv - Bond Fund
Regions URW 2015 Warrant Funds 003-15205 Trust 3-Electric Debt Serv 0.00 Bond Fund
Regions URW 2020 Reserve 003-15400 Trust 3-Electric Debt Serv 43,838.51 Bond Fund
CITY OF FAIRHOPE
City Bank Accounts & Types
9/30/2021
Page 75 of 126
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2021 Authorized Use
CITY OF FAIRHOPE
City Bank Accounts & Types
9/30/2021
Regions URW 2020Prin/Int Sinking 003-15405 Trust 3-Electric Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 003-15415 Trust 3-Electric Debt Serv - Bond Fund
6,882,098.33 Electric Fund Totals
Compass Water & Sewer Operating Fund 004-10045 Checking 4-Water Available 6,251,994.79 Water Operating Account
Centennial Water & Sewer Reserve 004-10064 Checking 4-Water Restricted 830,789.37 Water Reserves-monthly deposit
BB&T Pooled Cash account 004-10525 Pooled 4-Water Available 190,464.76 Pooled Cash operating funds
Centennial Water Tap Reserves 004-10650 Checking 4-Water Capital/Restricted 2,930,981.28 Capital Improvements to Water System
Centennial Sewer Tap Reserves 004-10660 Checking 4-Water Capital/Restricted 1,286,933.70 Capital Improvements to Sewer System
Centennial Water Customer Deposit Reserve 004-11440 Checking 4-Water Restricted 451,917.43 Water Customer Deposits Reserves
Regions Revenue Warrant Series 1996 004-15020 Trust 4-Water Debt Serv 50,616.01 Trust Account-held under Indenture Agmt.
Regions URW 2011 Bond & Interest 004-15105 Trust 4-Water Debt Serv - Bond Fund
Regions URW 2011 Reserve 004-15110 Trust 4-Water Debt Serv - Bond Fund
Regions URW 2015 Reserve 004-15200 Trust 4-Water Debt Serv - Bond Fund
Regions URW 2015 Warrant Funds 004-15205 Trust 4-Water Debt Serv - Bond Fund
Regions URW 2020 Reserve 004-15400 Trust 4-Water Debt Serv 1,746,113.66 Bond Fund
Regions URW 2020Prin/Int Sinking 004-15405 Trust 4-Water Debt Serv - Bond Fund
Regions Escrow Trust to Def URW 2020 004-15415 Trust 4-Water Debt Serv - Bond Fund
13,739,811.00 Water/Sewer Fund Totals
BB&T 7% Gas Tax Fund 009-11010 Checking 9-Gas Tax Restricted 136,173.06 Road Construction - under State ordinance
BB&T 4% and 5% Gas Tax Fund 009-11015 Checking 9-Gas Tax Restricted 49,958.30 Road Construction - under State ordinance
186,131.36 Gas Tax Fund Totals
Compass Prepaid Cash-Medical Ins 101-10150 Checking 101-Health Restricted 1,016,200.26 Health Claims - BCBS Weekly deduction
Compass Rebuild AL Gas Tax Fund 102-10045 Checking 102-Rebuild AL Restricted 134,021.93 Road Construction - under State ordinance
Compass Capital Projects Op Acct 103-10045 Checking 8-Cap Proj Capital 1,572,282.12 Capital Projects funding
Compass Capital Projects Infrastructure Impr 103-10087 Checking 8-Cap Proj Capital - Capital Projects funding
1,572,282.12 Capital Projects Fund Totals
Compass Impact Fee Fund - Police 105-10045 Checking 7-Impact Capital/Restricted 461,021.87 Capital-Police with Council approval
Compass Impact Fee Fund - Fire 105-10050 Checking 7-Impact Capital/Restricted 859,777.66 Capital-Fire with Council approval
Compass Impact Fee Fund - Transportation 105-10055 Checking 7-Impact Capital/Restricted 97,609.07 Capital-Transportation with Council approval
Compass Impact Fee Fund - Rec / Parks 105-10060 Checking 7-Impact Capital/Restricted 1,149,409.79 Capital-Parks with Council approval
Page 76 of 126
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 8/31/2021 Authorized Use
CITY OF FAIRHOPE
City Bank Accounts & Types
9/30/2021
2,567,818.39 Impact Fee Fund Totals
Compass Municipal Capital Imprvmt Fund 106-10235 Checking 106-MCIF Restricted 670,653.18 Capital Improvements-City Wide with Council Approval
Compass Federal Grant 110-10045 Checking 110-Fed Grant Restricted 47,384.32 Restore Grant
Compass American Rescue Fund 111-10045 Checking 1-American Resc Restricked 673,058.73 COVID-19
Compass Municipal Court Fund 114-10045 Checking 114-Muni Court Restricted 96,474.15 Court payments
-
NOTE:55,940,847.38
- a "p" at the end of the "Bank Acct
#" means that the bank account is
partitioned among multiple general
ledger cash accounts.
Page 77 of 126
Gas Electric Water & Sewer Total
Fund Fund Fund Utilities
Utility Revenue Income 7,888,885 24,939,930 16,078,696 48,907,511
Utility Operating Expenses*6,659,316 18,367,771 12,743,784 37,770,871
Net Operating Income/(Loss)1,229,569 6,572,159 3,334,912 11,136,640
*This excludes vehicles and equipment/SCADA/Capital Improvements. Reported
in cash flow requirements below using full accrual accounting.
Other Uses
Current debt service 40,630 40,630 1,618,740 1,700,000
Vehicles/Equipment 598,667 859,894 1,336,991 2,795,552 Sys Upgrades/Cap Proj 2,291,000 4,259,900 14,940,000 21,490,900
Reserve requirements per ordinance 960,000 667,500 1,627,500
Line of Credit/Short Term Loan - - (10,000,000) (10,000,000)
General Fund Transfer 102,016 537,655 551,190 1,190,861
Other Uses 3,032,313 6,658,079 9,114,421 17,613,952
Add Back Depreciation Expense 850,000 850,000 1,535,000 3,235,000
Excess (Deficit) Cash (952,744) 764,080 (4,244,509) (3,242,312)
CASH
Cash-Operating 6,595,747 1,816,222 6,461,350 14,873,318
Cash-Reserve 3,405,891 3,874,112 830,789 8,110,792
Cash-Reserve Water-Tap - - 2,930,981 2,930,981 Cash-Reserve Sewer-Tap - - 1,286,934 1,286,934
10,001,638 5,690,334 11,510,054 27,202,026
City of Fairhope
Utilities Summary FY 2022
Utilities Cash Flow Requirements
Page 78 of 126
Projected Projected
FY 2022 FY 2023 FY 2024
Budget Budget Budget
Total Revenue 7,888,885 7,961,774 8,040,442
Total Operating Expense 6,659,316 6,717,717 6,882,843
Revenue Minus Operating Expenses 1,229,569 1,244,057 1,157,598
Other Uses
Reserve for Capital Equipment/Improvements 598,667 500,000 500,000
Reserve for System Upgrades 2,291,000 3,000,000 3,000,000
Warrant & Lease Payments 40,630 41,108 41,586
General Fund Transfer 102,016 105,076 107,178
Total Other Uses 3,032,313 3,646,184 3,648,764
Excess/(Deficit) for the Year (1,802,744) (2,402,127) (2,491,166)
Add back Depreciation Expense 550,000 562,757 585,267
Net Excess/(Deficit)(1,252,744) (1,839,370) (1,905,898)
CASH 9/30/2021
Cash-Operating 6,513,129
Cash-Reserve 3,405,891
9,919,020
Targeted Reserve Fund 20% of Annual Revenue 1,577,777 1,592,355 1,608,088
City of Fairhope Gas Department
Page 79 of 126
GAS DEPARTMENT FUND 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40835 Federal Grants - - 1,241.31 6,093.60 - -
40840 Fema-Grant Revenues - - 18,286.50 (14,550.38) - -
40900 Transfers In Captl Purchases - 49,359.69 - - - -
41705 Sale of Fixed Assets 9,100.00 - 2,311.50 212.00 - -
42010 Sale of Natural Gas 5,863,974.32 6,164,202.17 5,839,877.35 6,722,374.02 6,162,278.00 6,187,113.00
42030 Sale of Natural Gas-Joint Line 1,578,679.75 1,604,590.36 1,588,266.05 1,825,799.60 1,595,000.00 1,601,772.00
45635 Grant income-ALDOT - 162,250.68 9,450.39 - - -
49010 Interest Earned 13,987.33 39,238.48 181,535.46 85,231.33 95,000.00 95,000.00
49030 Insurance Claim - - 4,399.00 65,998.68 - -
49035 Rebate Income 3,753.25 5,776.41 5,237.48 5,201.31 5,000.00 5,000.00
49040 Miscellaneous Revenue 1,423.30 - 476.58 2,560.00 - -
49080 Community Dev Revenue 3,568.95 341.55 47.85 84.15 - -
49998 Budget Rollover - - - - - 1,762,113.63
49999 Inventory revenue - - - 11,114.90 - -
TOTAL REVENUES 7,474,486.90 8,025,759.34 7,651,129.47 8,710,119.21 7,857,278.00 9,650,998.63
EXPENSES
50020 Purchased Power-Natural Gas 1,921,410.15 2,104,356.37 1,463,864.35 2,034,925.38 1,600,000.00 1,813,967.00
50025 Collection Costs/Revenue Dept 54,999.96 51,000.00 59,000.00 59,000.00 59,000.00 266,281.00
50026 Administrative Costs 666,666.96 761,000.00 852,000.00 872,000.00 872,000.00 837,000.00
50040 Salaries-Oper&Maint 626,922.26 813,357.35 919,375.83 1,132,866.08 1,078,077.00 1,143,831.89
50045 Overtime 69,282.06 81,367.50 80,814.99 85,641.28 62,750.00 77,542.86
50190 Employee Payroll Taxes 70,653.17 78,992.86 85,217.41 90,025.34 100,606.00 93,435.17
50200 Employee Retirement Exp 70,274.15 77,348.11 88,548.34 101,334.43 109,808.00 93,627.13
50210 Employee Medical Insurance 152,895.95 146,722.69 302,715.14 301,692.26 322,511.00 246,423.72
50215 Required Contrib-OPEB 30,375.17 57,174.05 47,876.40 25,680.60 47,876.00 33,858.00
50220 Casualty/Workers Comp Ins 63,553.52 60,359.28 78,690.55 - - -
50221 Workers Comp Insurance - - - 24,248.09 12,195.00 20,200.00
50222 Casualty/Property Insurance - - - 60,340.74 56,223.00 62,003.00
50230 Training/School/Travel 31,851.12 27,323.49 23,681.11 22,786.84 30,000.00 42,400.00
50250 Trustee Fees 353.62 353.62 365.48 - 350.00 350.00
50270 Audit & Accounting 13,701.00 15,854.00 14,502.33 9,758.50 15,000.00 15,000.00
50280 Legal Fees 38,265.51 5,888.71 6,506.15 3,596.51 6,000.00 6,000.00
50290 Professional Services 53,498.62 137,880.17 81,955.88 40,654.49 147,000.00 304,000.00
50300 Computer Expense 49,811.75 56,966.59 89,030.74 36,226.38 34,090.00 15,541.38
50320 Office Supplies 3,950.54 4,118.65 1,511.55 1,308.18 4,000.00 4,000.00
50325 Printers/Copiers/OE and supp - - 5,612.70 6,085.29 2,064.00 6,200.48
50330 Postage 36,805.85 42,630.62 39,848.39 38,307.66 5,000.00 36,000.00
50340 Operating Supplies 72,436.01 112,248.08 142,551.33 192,160.11 136,500.00 160,000.00
50360 Maintenance-Buildings 1,529.28 23,406.90 16,607.82 15,737.96 40,000.00 22,000.00
50365 Maintenance-Plant 42,637.74 103,021.46 61,070.47 130,690.91 119,500.00 340,500.00
50380 Communications 31,477.15 36,940.69 37,857.74 30,327.10 18,435.00 19,600.00
50390 Dues-Memberships-Subscrip 20,093.78 29,201.11 34,361.56 32,830.49 55,000.00 53,900.00
50395 Employment Screening - - - 1,216.00 1,200.00 1,200.00
50420 Bad Debts 40,518.35 (11,239.33) 10,089.10 12,716.55 5,000.00 5,000.00
50430 Gasoline & Oil 38,956.23 39,578.62 27,939.39 36,371.01 38,000.00 38,000.00
50435 Small Equipment - - - - - 40,000.00
50440 Maintenance-Vehicles&Equip 57,879.81 64,195.19 56,857.75 34,104.85 62,000.00 62,000.00
50460 Uniforms 9,235.21 5,455.76 22,209.60 923.09 1,000.00 2,000.00
50462 Safety Wear and PPE - - 3,852.43 14,572.86 22,967.04 13,397.00
50470 Purchases Vehicles & Equipment - - - 61,969.00 345,386.00 399,000.00
50473 Warehouse Improvement Purchase - - - - 75,000.00 180,000.00
50474 Warehouse Building Purchases - - - - 20,000.00 -
50495 Amortization Expense 2,256.64 - - - 2,257.00 2,257.00
50500 Depreciation 490,909.93 516,271.45 484,969.20 467,877.91 550,000.00 550,000.00
50510 Interest Expense 11,551.22 11,036.72 10,134.08 3,743.96 5,000.00 3,200.00
50520 Rental-other 13,909.14 13,887.64 7,891.55 11,492.58 14,000.00 14,000.00
50530 Bond Issue Expense - - 976.91 - - -
50540 Electricity 2,608.79 2,878.94 3,067.32 2,963.30 3,000.00 3,000.00
50560 Credit Card Processing Fees 48,116.42 56,876.60 60,726.39 60,603.36 56,000.00 56,000.00
50580 Bank Fees 14,510.79 4,516.34 12,885.45 10,447.74 13,000.00 13,000.00
Page 80 of 126
GAS DEPARTMENT FUND 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021
Sept YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50900 Transfers Out Captl Purchases - 87,309.02 115,214.04 - - -
50920 Transfers to General Fund 702,000.00 96,000.00 - - - 102,016.00
50925 Transfers for Comm Dev - 72,000.00 108,000.00 241,334.00 241,334.00 -
50965 Transfers-Cap Proj Fund - - - 36,125.00 - -
51030 Publications Newspapers - - 65.66 - 100.00 100.00
52010 Dist of Joint Revenue 79,958.64 133,459.04 70,604.38 64,625.00 70,000.00 70,000.00
52020 Daphne 3% Rev Tax Exp 4,720.84 4,836.44 4,541.74 5,038.18 5,200.00 5,200.00
52025 Spanish Fort Franchise Tax 20,862.85 20,637.62 20,191.57 17,691.92 20,000.00 20,000.00
52030 APSC Inspection Fee - 7,044.50 7,268.00 15,213.50 7,300.00 7,300.00
52510 Utilities for City Use 41,349.48 38,390.31 34,664.80 33,156.63 40,000.00 40,000.00
59100 SCADA Capital Purch Budget - - - - 19,667.00 19,667.00
59500 Capital Sys Improve Budget - - - - 2,208,349.00 2,291,000.00
59893 Transfers Out-Electric Fund - - 1,000,000.00 - - -
50340 General Supplies-COVID - - 1,241.31 - - -
56015 Hurricane Sally - - 3,766.94 1,692.33 - -
TOTAL EXPENSES 5,702,789.66 5,990,647.16 6,600,723.87 6,482,103.39 8,759,745.04 9,650,998.63
EXCESS REVENUE OVER EXPENSE 1,771,697.24 2,035,112.18 1,050,405.60 2,228,015.82 (902,467.04) -
Page 81 of 126
Projected Projected
FY 2022 FY 2023 FY 2024
Budget Budget Budget
Total Revenue 24,939,930 23,074,449 23,304,244
Total Operating Expense 18,367,771 18,918,181 19,307,290
Revenue Minus Operating Expenses 6,572,159 4,156,268 3,996,953
Other Uses
Reserve for Capital Equipment/Improvements 859,894 500,000 500,000
Reserve for System Upgrades 4,259,900 3,000,000 2,000,000
Warrant & Lease Payments 40,630 41,108 41,586
Reserve requirements per ordinance 960,000 960,000 960,000
General Fund Transfer 537,655 553,785 564,860
Total Other Uses 6,658,079 5,054,893 4,066,446
Excess/(Deficit) for the Year (85,919) (898,625) (69,493)
Add back Depreciation Expense 850,000 875,500 901,765
Net Excess/(Deficit)764,081 (23,125) 832,272
CASH 9/30/2021
Cash-Operating 1,811,010
Cash-Reserve 3,874,112
5,685,122
Targeted Reserve Fund 20% of Annual Revenue 4,567,986 4,614,890 4,660,849
City of Fairhope Electric Department
Page 82 of 126
ELECTRIC DEPARTMENT FUND 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40840 Fema-Grant Revenues - - 701,497.61 (687,244.13) - -
41705 Sale of Fixed Assets - 300.00 3,102.35 3,575.00 - -
42510 Sale of Electric Energy 1,909,686.24 20,544,997.13 20,089,648.30 19,124,266.74 22,139,178.00 22,404,540.50
42520 Revenue Late Charges 11,486.97 160,834.88 115,455.38 161,142.47 150,000.00 136,893.95
42530 Pole Rental-Telephone Co - 26,960.00 26,960.00 34,480.00 27,280.00 29,656.00
49999 Inventory revenue - - - (36,195.45) - -
41805 Donations-Triangle Property - - - - - -
45635 Grant income-ALDOT - 21,992.53 - - - -
42540 Pole Rental-Cable T.V. - 40,980.00 40,980.00 40,980.00 38,540.00 45,078.00
42550 Pole Rent-Riviera - 425.50 - 425.50 425.50 425.50
42560 Temp Service Charges 275.00 1,950.00 1,550.00 775.00 1,500.00 1,500.00
45620 Rate Stabilization Funds - - - - 910,000.00 2,100,000.00
40900 Transfers In Captl Purchases - 73,823.54 113,694.45 - - -
49010 Interest Earned 1,736.97 22,268.73 127,938.26 90,084.72 65,000.00 88,000.00
49035 Rebate Income 289.12 5,776.41 5,637.48 5,986.15 5,000.00 5,000.00
49040 Miscellaneous Revenue 51.00 17,520.95 13,798.44 89,170.01 17,225.00 39,917.00
40835 Federal Grants - - 17,193.61 766.34 - -
49055 AMEA Income-Training 10,000.00 - - 10,000.00 - 10,000.00
49030 Insurance Claim - - - 66,001.13 - -
49060 Connection Fees 4,615.00 105,916.80 40,841.00 42,306.50 50,000.00 78,919.00
49995 UB Clearing - (3.92) (0.49) - - -
49080 Community Dev Revenue 316.20 351.90 49.30 (86.70) - -
45625 Grants-Smart Grid Initiative - - 1,314,758.71 - - -
49080 Community Dev Revenue 316.20 351.90 49.30 (86.70) - -
49998 Budget rollover - - - - - 45,289.24
TOTAL REVENUES 1,938,772.70 21,024,446.35 23,613,153.70 18,946,346.58 23,404,148.50 24,985,219.19
EXPENSES
50020 Purchased Power-Elect 1,361,360.55 12,330,272.28 10,152,614.44 11,217,484.94 13,000,000.00 12,712,853.80
50025 Collection Costs/Revenue Dept 6,000.00 33,000.00 37,000.00 35,000.00 35,000.00 149,640.00
50026 Administrative Costs 111,111.16 761,000.00 852,000.00 872,000.00 872,000.00 837,000.00
50040 Salaries-Oper&Maint 51,981.44 908,560.78 1,167,059.38 1,281,798.35 1,248,197.00 1,486,033.05
50045 Overtime 11,053.86 127,265.67 138,298.60 105,668.82 121,500.00 137,240.66
50190 Employee Payroll Taxes 6,538.20 92,809.14 99,510.48 103,313.18 113,906.00 124,180.44
50200 Employee Retirement Exp 7,557.65 98,066.76 101,672.21 117,538.79 123,486.00 125,618.14
50210 Insurance, Employees Group 13,666.42 277,292.30 283,411.90 303,692.36 292,471.00 315,916.56
50215 Required Contrib-OPEB 1,711.34 28,574.10 28,036.80 28,036.80 28,037.00 28,036.80
50220 Casualty/Workers Comp Ins 14,678.31 201,459.06 172,932.16 - - -
50221 Workers Comp Insurance - - - 58,264.99 69,618.00 63,200.00
50222 Casualty/Property Insurance - - - 135,503.29 131,952.00 136,072.00
50230 Training/School/Travel 1,377.76 42,872.44 25,279.46 33,619.57 43,781.00 85,925.00
50250 Trustee Fees 77.08 835.36 858.41 - 850.00 850.00
50270 Audit & Accounting - 23,304.00 23,297.33 12,475.50 23,000.00 23,000.00
50280 Legal Fees - - - 855.50 - -
50290 Professional Services 11,659.53 194,272.04 45,112.14 48,041.81 158,000.00 78,000.00
50300 Computer Expense 8,527.04 58,958.23 90,092.03 43,403.09 52,154.00 28,788.96
50320 Office Supplies 828.49 1,726.68 872.50 477.92 2,500.00 1,600.00
50325 Printers/Copiers/OE and supp - - 5,067.49 5,495.52 3,612.00 6,345.90
50330 Postage 7,221.58 37,653.29 39,472.87 38,086.52 40,000.00 40,000.00
50340 Operating Supplies 4,860.89 103,678.68 74,827.70 120,276.65 150,000.00 125,000.00
50360 Maintenance-Buildings 2,899.43 20,077.95 15,914.61 24,368.65 25,000.00 27,000.00
50365 Maintenance-Plant 76,058.72 351,272.23 80,179.48 214,889.39 460,000.00 460,000.00
50380 Communications 2,671.45 38,054.12 38,240.54 33,207.10 17,286.00 23,600.00
50390 Dues-Memberships-Subscrip 647.16 4,974.26 4,908.76 5,366.75 7,500.00 10,000.00
50395 Employment Screening - - - 1,060.00 1,500.00 1,500.00
50400 Miscellaneous - - - 377.52 - -
50410 Cash Over or Short - 552.64 (165.44) 209.91 - -
50420 Bad Debts 142,621.42 (43,700.45) 67,893.51 67,541.10 150,000.00 150,000.00
50430 Gasoline & Oil 79,659.73 33,805.96 23,746.96 32,505.89 60,000.00 60,000.00
50440 Maintenance-Vehicles&Equip 18,305.53 56,437.70 66,098.20 43,782.13 89,500.00 82,162.21
50590 Lease on cc terminals - - - - - -
Page 83 of 126
ELECTRIC DEPARTMENT FUND 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50460 Uniforms 696.75 11,794.68 1,479.90 334.97 1,000.00 1,000.00
50462 Safety Wear and PPE - 476.00 13,109.67 18,406.62 36,167.00 37,967.00
50490 Community Dev Projects - - - - - -
50470 Purchases Vehicles & Equipment - - - 91,002.00 256,552.00 529,627.00
50473 Warehouse Improvement Purchase - - - 2,325.00 75,000.00 243,600.00
50545 Hurricane Assistance - 505.32 - - - -
50495 Amortization Expense 8,039.75 - - - 8,040.00 8,040.00
50500 Depreciation 82,796.08 825,846.27 782,288.28 683,207.36 850,000.00 850,000.00
50510 Interest Expense 3,857.10 28,702.71 11,680.56 3,977.18 5,000.00 3,200.00
50560 Credit Card Processing Fees 4,663.94 56,876.60 60,726.39 59,521.16 55,000.00 55,000.00
50580 Bank Fees 654.43 4,516.35 12,895.45 12,055.10 15,000.00 15,000.00
50900 Transfers Out Captl Purchases - 85,765.60 58,366.81 15,464.33 - -
50920 Transfers to General Fund 163,166.66 168,000.00 - - - 537,655.00
50925 Transfers for Comm Dev - 333,999.96 254,000.00 604,085.00 604,085.00 -
51025 Colony Rent - - 338.10 338.10 500.00 500.00
51030 Publications Newspapers - 2,975.51 1,118.12 884.50 1,500.00 1,500.00
52510 Utilities for City Use 23,447.95 285,920.93 229,611.65 63,803.92 76,000.00 76,000.00
56015 Hurricane Sally - - 741,190.87 231,563.75 - -
56025 Hurricane Zeta - - - 10,390.38 - -
50475 Capital Improvements - - - - - -
50340 General Supplies - - 6,918.25 - - -
59100 SCADA Capital Purch Budget - - - - 16,666.67 86,666.67
59500 Capital Sys Improve Budget - - - 2,117.16 5,125,000.00 4,259,900.00
59998 Reserve Requirements per Ordin - - - - - 960,000.00
TOTAL EXPENSES 2,230,397.40 17,588,455.15 15,808,933.48 16,783,818.57 24,446,360.67 24,985,219.19
EXCESS REVENUE OVER EXPENSE (291,624.70) 3,435,991.20 7,804,220.22 2,162,528.01 (1,042,212.17) -
Page 84 of 126
Projected Projected
FY 2022 FY 2023 FY 2024
Budget Budget Budget
Total Revenue 16,078,696 14,803,158 15,023,750
Total Operating Expense 12,743,784 9,355,432 9,506,550
Revenue Minus Operating Expenses 3,334,912 5,447,726 5,517,200
Other Uses
Reserve for Capital Equipment/Improvements 1,336,991 1,146,449 1,000,000
Reserve for System Upgrades 14,940,000 6,000,000 5,000,000
Warrant & Lease Payments 1,618,740 1,637,784 1,656,828
Reserve requirements per ordinance 667,500 667,500 667,500
General Fund Transfer 551,190 562,214 573,458
Total Other Uses 19,114,421 10,013,947 8,897,786
Excess/(Deficit) for the Year (15,779,509) (4,566,220) (3,380,586)
Add back Depreciation Expense 1,535,000 1,637,400 1,683,911
Net Excess/(Deficit)(14,244,509) (2,928,820) (1,696,676)
CASH 9/30/2021
Cash-Operating 6,442,460
Cash-Water Reserve 830,789
Cash-Reserve Water-Tap 2,930,981
Cash-Reserve Sewer-Tap 1,286,934
11,491,164
Targeted Reserve Fund 20% of Annual Revenue 2,903,239 2,960,632 3,004,750
City of Fairhope Water & Wastewater Department
Page 85 of 126
WATER DEPARTMENT 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
40840 Fema-Grant Revenues - - 16,317.11 (16,317.11) - -
41705 Sale of Fixed Assets - 16,010.99 32,064.23 46.00 - -
42520 Revenue Late Charges 59,030.02 53,542.37 38,435.07 53,640.05 55,000.00 55,000.00
43010 Water Sales 6,047,437.29 6,433,115.89 7,290,522.49 7,095,015.69 7,201,969.00 7,300,000.00
43030 Tel Companies Antenna Rent 167,010.59 174,898.60 182,552.48 171,870.47 175,000.00 175,000.00
45635 Grant income-ALDOT - 34,391.77 4,328.10 - - -
49010 Interest Earned 11,958.83 46,772.01 199,554.28 77,804.87 150,000.00 100,000.00
49035 Rebate Income 2,439.59 3,754.65 4,876.58 3,890.99 4,000.00 4,000.00
49040 Miscellaneous Revenue 13,890.17 43,689.40 27,923.81 14,608.46 15,000.00 15,000.00
49045 Loan Proceeds - - - - - 5,000,000.00
49060 Connection Fees 997,668.52 1,211,092.31 831,639.16 951,352.43 1,000,000.00 1,000,000.00
49080 Community Dev Revenue 3,568.95 341.55 47.85 84.15 - -
49998 Budget Rollover - - - - - 1,016,668.66
49999 Inventory revenue - - - - - -
TOTAL REVENUES 7,303,003.96 8,032,374.68 8,628,261.16 8,351,996.00 8,600,969.00 14,665,668.66
EXPENSES
50020 Purchased Power-Elect 104,951.62 98,966.10 121,068.96 124,502.28 120,000.00 120,000.00
50025 Collection Costs/Revenue Dept 95,000.04 87,000.00 101,000.00 98,000.00 98,000.00 431,066.00
50026 Administrative Costs 433,332.96 495,000.00 553,000.00 566,000.00 566,000.00 544,050.00
50040 Salaries-Oper&Maint 590,323.39 685,101.05 760,565.29 863,924.32 895,008.00 952,023.18
50045 Overtime 37,285.49 63,718.92 95,681.96 120,250.52 94,430.00 111,123.94
50180 Employee Benefit Expense - - - - - -
50190 Employee Payroll Taxes 53,676.45 57,533.54 65,302.46 73,466.95 80,223.00 81,330.75
50200 Employee Retirement Exp 53,640.72 57,510.86 66,785.20 80,572.58 83,907.00 82,414.56
50210 Employee Medical Insurance 85,182.34 124,809.76 217,486.36 213,344.56 210,412.00 221,851.26
50215 Required Contrib-OPEB 30,211.06 40,372.17 28,036.80 28,036.80 28,037.00 28,037.00
50220 Casualty/Workers Comp Ins 99,579.16 115,599.61 125,513.70 0.00 - -
50221 Workers Comp Insurance - - - 25,757.64 18,418.00 25,200.00
50222 Casualty/Property Insurance - - - 96,719.65 103,613.00 94,849.00
50230 Training/School/Travel 13,378.18 8,007.35 14,481.62 11,726.57 15,000.00 28,000.00
50250 Trustee Fees 6,067.27 6,067.27 6,201.11 - 6,000.00 6,000.00
50270 Audit & Accounting 13,325.65 10,662.30 11,222.67 10,092.70 11,000.00 11,000.00
50280 Legal Fees - - - - 3,000.00 3,000.00
50290 Professional Services 29,302.77 29,400.51 33,014.74 29,732.99 112,000.00 102,000.00
50300 Computer Expense 31,503.79 35,760.76 61,125.42 25,740.11 23,313.00 8,428.80
50320 Office Supplies 4,376.66 1,524.10 1,824.85 766.44 2,500.00 2,500.00
50325 Printers/Copiers/OE and supp - - 3,282.43 3,409.70 1,548.00 3,484.28
50330 Postage 23,968.98 25,687.97 25,259.68 24,613.63 26,000.00 26,000.00
50340 Operating Supplies 45,649.21 40,899.34 46,170.63 59,706.48 55,000.00 30,000.00
50360 Maintenance-Buildings 15,955.98 17,431.72 8,951.02 58,728.43 40,000.00 40,000.00
50364 Maintenance-Fountains - - - 68.58 - 12,000.00
50365 Maintenance-Plant 375,441.78 609,894.79 312,469.24 379,569.63 340,000.00 125,000.00
50366 Maintenance-Distribution Sys - - - 38,277.88 - 285,000.00
50380 Communications 21,846.81 24,672.48 23,673.85 23,506.60 14,270.00 13,100.00
50390 Dues-Memberships-Subscrip 4,906.42 4,333.51 4,380.80 4,575.99 4,000.00 8,300.00
50395 Employment Screening - - - 1,286.00 1,500.00 1,500.00
50420 Bad Debts 60,461.36 (19,364.58) 40,094.25 48,130.72 70,000.00 70,000.00
50430 Gasoline & Oil 37,572.31 40,561.10 29,205.25 32,454.70 40,000.00 40,000.00
50435 Small Equipment - - - - - 40,000.00
50440 Maintenance-Vehicles&Equip 55,167.41 48,177.25 43,062.50 93,118.36 45,000.00 51,300.00
50460 Uniforms 5,427.91 3,340.50 6,277.08 1,608.86 10,000.00 12,000.00
50462 Safety Wear and PPE - - 4,578.19 8,526.65 13,758.00 13,758.00
50470 Purchases Vehicles & Equipment - - - 62,237.59 171,702.00 305,383.89
50473 Warehouse Improvement Purchase - - - - 75,000.00 157,500.00
50495 Amortization Expense 7,040.64 - - - 7,050.00 7,050.00
50500 Depreciation 678,527.14 697,166.06 666,450.48 663,812.23 700,000.00 700,000.00
50510 Interest Expense 137,851.98 140,472.38 133,231.76 51,063.46 60,124.00 44,578.00
50520 Rental-other 14,379.74 14,157.73 7,891.55 2,277.38 15,000.00 15,000.00
50530 Bond Issue Expense - - 38,921.18 - - -
50560 Credit Card Processing Fees 31,492.69 36,968.80 39,471.10 36,794.89 34,000.00 34,000.00
Page 86 of 126
WATER DEPARTMENT 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
50580 Bank Fees 9,335.02 2,935.65 8,375.54 8,003.90 10,000.00 10,000.00
50900 Transfers Out Captl Purchases - 104,660.28 74,889.11 - - -
50920 Transfers to General Fund 1,500,000.00 246,000.00 - - - 551,190.00
50925 Transfers for Comm Dev - 722,000.04 267,000.00 608,581.00 608,581.00 -
51025 Colony Rent - - 270.09 286.72 300.00 300.00
51030 Publications Newspapers - 537.76 - - - -
52510 Utilities for City Use 130,518.24 167,782.01 151,913.56 127,380.30 150,000.00 150,000.00
53010 Chemicals & Testing 199,843.77 205,302.45 146,355.76 169,081.73 200,000.00 75,000.00
53011 Chemicals - Water Treament - - - - - 175,000.00
59100 SCADA Capital Purch Budget - - - 1,371.47 50,845.00 20,000.00
59500 System Improve-Distribution Sys - - - 176,710.90 3,327,154.00 4,930,000.00
59501 System Impr-Water Plan/Wells - - - - - 3,425,800.00
59998 Reserve Requirements per Ordin - - - - - 440,550.00
TOTAL EXPENSES 5,036,524.94 5,050,651.54 4,344,486.19 5,053,817.89 8,541,693.00 14,665,668.66
EXCESS REVENUE OVER EXPENSES 2,266,479.02 2,981,723.14 4,283,774.97 3,298,178.11 59,276.00 -
Page 87 of 126
WASTEWATER DEPARTMENT 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUE
49060 Connection Fees 16,600.00 329,048.00 466,422.00 663,786.63 375,000.00 375,000.00
45635 Grant income-ALDOT - 34,391.77 326.56 - - -
41705 Sale of Fixed Assets - 160.00 130.00 9,715.00 - -
40835 Federal Grants - - 2,983.22 2,212.80 - 1,000,000.00
49035 Rebate Income 101.20 2,021.72 1,833.09 2,095.14 1,800.00 1,800.00
40840 Fema-Grant Revenues - - 221,257.05 (14,367.05) - 562,500.00
49040 Miscellaneous Revenue - 1,527.38 - - - -
43020 Revenue Wastewater Charges 333,986.85 4,358,234.55 4,837,466.95 5,395,202.12 5,470,396.00 5,470,396.00
49010 Interest Earned 5,315.18 28,518.29 9,905.84 29,441.06 20,000.00 20,000.00
49045 Loan Proceeds - - - - - 5,000,000.00
49998 Budget Rollover - - - - - 4,762,840.50
TOTAL REVENUES 356,003.23 4,753,901.71 5,540,324.71 6,145,404.36 5,867,196.00 17,192,536.50
EXPENSES
50020 Purchased Power-Elect 39,278.49 462,034.20 470,159.71 466,049.14 465,000.00 465,000.00
50025 Collection Costs/Revenue Dept 9,000.00 50,000.00 59,000.00 59,000.00 59,000.00 261,529.00
50026 Administrative Costs 38,888.84 267,000.00 298,000.00 305,000.00 305,000.00 292,950.00
50040 Salaries-Oper&Maint 48,338.26 731,527.76 783,911.26 872,579.27 934,082.78 954,853.89
50045 Overtime 6,237.88 87,165.35 117,865.71 105,685.60 68,500.00 114,566.59
50190 Employee Payroll Taxes 6,241.75 60,689.08 67,602.86 72,118.73 77,414.00 81,810.67
50200 Employee Retirement Exp 4,818.96 63,258.78 69,111.04 79,644.44 87,672.00 80,232.38
50210 Employee Medical Insurance 12,738.23 122,534.12 209,527.74 215,214.63 217,651.00 223,161.54
50215 Required Contrib-OPEB 1,711.34 42,715.33 19,839.60 19,839.60 19,840.00 19,839.60
59999 Gain/Loss on Fixed Assets - 304.18 - - - -
50220 Casualty/Workers Comp Ins 7,837.80 114,572.74 126,548.90 0.00 - -
50221 Workers Comp Insurance - - - 24,622.38 19,538.00 24,000.00
50222 Casualty/Property Insurance - - - 141,661.72 101,698.00 143,850.00
50230 Training/School/Travel 630.79 11,832.17 6,565.41 9,813.45 15,000.00 21,575.00
50250 Trustee Fees - - - - 1,000.00 1,000.00
50270 Audit & Accounting - 5,740.70 6,191.67 5,664.30 8,500.00 8,500.00
50280 Legal Fees - - 54,582.74 153,959.04 25,000.00 25,000.00
50290 Professional Services 37,358.61 79,229.32 53,797.17 22,415.58 106,000.00 204,000.00
50300 Computer Expense 2,869.31 20,482.84 32,699.38 17,720.47 25,226.00 5,770.42
50320 Office Supplies 465.18 1,227.23 1,192.40 914.40 2,000.00 2,000.00
50325 Printers/Copiers/OE and supp - - 2,375.91 3,199.03 1,032.00 3,171.40
50330 Postage 2,549.33 14,561.49 15,099.35 13,482.16 13,750.00 13,750.00
50340 Operating Supplies 2,371.63 24,195.22 23,695.67 77,858.32 40,000.00 30,000.00
50360 Maintenance-Buildings 7,503.80 19,885.87 39,200.35 29,333.93 69,000.00 75,000.00
50365 Maintenance-Plant/Lift Station 79,798.54 198,797.21 148,171.15 304,946.15 296,500.00 195,000.00
50366 Maintenance-Collection - - - - - 100,000.00
50367 Maintenance-WWTP - - - - - 200,000.00
50380 Communications 3,880.16 48,243.58 41,993.39 35,996.32 28,184.00 17,028.00
50390 Dues-Memberships-Subscrip 467.52 2,732.70 3,079.08 2,828.31 5,000.00 6,700.00
50395 Employment Screening - - - 393.00 1,000.00 1,000.00
50405 Sludge Removal - 539,325.00 550,800.00 573,750.00 550,000.00 600,000.00
50420 Bad Debts 729.16 8,749.92 16,272.26 25,916.55 10,000.00 10,000.00
50430 Gasoline & Oil 4,599.96 24,926.11 20,009.05 50,601.37 27,000.00 5,000.00
50435 Small Equipment - - - - - 40,000.00
50440 Maintenance-Vehicles&Equip 1,722.46 31,150.43 41,481.35 37,223.64 40,000.00 50,700.00
50460 Uniforms 949.39 6,721.15 2,812.82 1,709.77 10,000.00 10,000.00
50462 Safety Wear and PPE - - 10,803.86 5,041.41 13,408.00 14,408.00
50470 Purchases Vehicles & Equipment - - - (268.59) 301,685.00 731,607.01
50473 Warehouse Improvement Purchase - - - - - 142,500.00
50500 Depreciation 117,693.67 852,740.39 814,550.64 811,326.07 835,000.00 835,000.00
50510 Interest Expense 16,762.74 260,877.32 247,430.48 94,832.12 127,762.00 82,788.00
50520 Rental-other - 217.17 6,210.57 18,169.47 5,000.00 5,000.00
50560 Credit Card Processing Fees 1,632.31 19,906.00 21,253.34 21,643.95 20,000.00 20,000.00
50580 Bank Fees 229.05 1,580.71 4,509.91 3,616.52 4,500.00 4,500.00
51025 Colony Rent - - 200.31 208.74 200.00 200.00
51030 Publications Newspapers - 3,702.22 500.43 582.12 3,500.00 3,500.00
50900 Transfers Out Captl Purchases - - 40,324.93 - - -
Page 88 of 126
WASTEWATER DEPARTMENT 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
52510 Utilities for City Use 7,319.84 92,946.30 81,364.11 84,469.79 85,000.00 85,000.00
53010 Chemicals & Testing 38,056.76 294,373.39 286,721.52 301,049.20 364,000.00 125,000.00
53011 Chemicals - Wastewater Treatment - - - - - 30,000.00
53012 Chemicals - Odor Control - - - - - 225,000.00
59100 SCADA Capital Purch Budget - - - 12,618.82 106,095.00 206,095.00
59500 System Improve-Collection Syst - - - 183,779.00 5,458,427.00 8,260,000.00
59501 System Impr-Lift Stations - - - 729.54 - 1,750,000.00
59502 System Improvement-WWTP - - - - - 158,000.00
59998 Reserve Requirements per Ordin - - - - - 226,950.00
59999 Gain/Loss on Fixed Assets - 304.18 - - - -
56015 Hurricane Sally - - 231,816.17 19,955.24 - -
56025 Hurricane Zeta - - - 9,332.22 - -
TOTAL EXPENSES 502,681.76 4,566,250.16 5,027,272.24 5,296,240.22 10,954,164.78 17,192,536.50
Excess Rev Over Expense (146,678.53) 187,651.55 513,052.47 849,164.14 (5,086,968.78) -
Page 89 of 126
Sanitation Fund 10/11/2021
Object Description FY 2018 Annual FY 2019 Annual FY 2020 Annual
FY2021 Sept
YTD
FY2021 Annual
Budget
FY2022 Draft
Budget
REVENUES
41220 Sanitation Collection 1,731,182.93 1,897,472.94 2,063,109.20 2,382,020.25 2,070,000.00 2,700,000.00
41640 Sale - Recycle Paper 30,492.51 18,241.89 - - - -
41660 Sale - Trash Cans 650.00 390.00 1,690.00 780.00 2,000.00 1,000.00
41665 Sale - Rcycl Plastic & Misc 6,648.15 683.00 9,030.00 7,760.06 2,500.00 2,000.00
44075 Lease Revenue - - - - - 847,615.00
49810 Transfers from Gen Fund - - - - - 305,092.00
TOTAL REVENUES 1,768,973.59 1,916,787.83 2,073,829.20 2,390,560.31 2,074,500.00 3,855,707.00
EXPENSES
50025 Collection Costs/Revenue Dept - - - - - 93,637.00
50040 Salaries 859,272.41 889,875.71 941,985.77 946,172.22 1,007,821.00 1,012,778.00
50045 Overtime 83,024.25 79,854.57 74,775.23 74,309.96 78,500.00 67,546.00
50190 Employee Payroll Taxes 67,789.55 71,186.14 75,167.19 75,518.45 83,104.00 82,645.00
50200 Employee Retirement Exp 75,967.31 77,430.47 77,545.68 86,500.78 95,193.00 87,954.00
50210 Employee Medical Insurance 289,627.69 192,321.96 286,440.65 281,778.71 288,551.00 262,922.00
50215 Required Contrib-OPEB 11,731.65 32,358.81 36,768.10 39,679.20 39,678.00 38,500.00
50220 Casualty/Workers Comp Ins 103,271.86 78,057.25 64,451.03 - - -
50221 Workers Comp Insurance - - - 48,039.40 53,214.00 56,100.00
50222 Casualty/Property Insurance - - - 105,083.03 60,134.00 120,000.00
50230 Training/School/Travel - 1,060.71 13.04 - 1,500.00 4,000.00
50290 Professional Services 1,040.00 940.00 725.50 37.97 1,000.00 2,500.00
50300 Computer Expense - 1,194.53 2,128.66 2,607.90 3,584.00 1,643.00
50325 Printers/Copiers/OE and supp - - 523.86 357.66 258.00 258.00
50340 Operating Supplies 43,275.34 25,437.63 21,299.86 14,669.16 16,020.00 18,520.00
50360 General Maintenance 512.50 412.09 1,416.72 737.86 5,000.00 5,000.00
50380 Communications 556.01 873.38 2,244.89 5,038.78 3,873.00 10,000.00
50390 Dues-Memberships-Subscrip - - - - - 800.00
50395 Employment Screening - - - 1,025.50 2,000.00 2,000.00
50420 Bad Debts - - 8,091.35 - 20,000.00 10,000.00
50430 Gasoline & Oil 116,175.36 111,825.02 91,729.02 104,531.90 100,000.00 115,000.00
50440 Equip & Vehicle Repair 186,715.33 191,161.65 174,482.70 221,996.81 160,000.00 160,000.00
50460 Uniforms 2,009.70 11,040.21 279.70 2,654.77 10,260.00 5,000.00
50462 Safety Wear and PPE - - 2,720.00 3,020.00 2,500.00 3,500.00
50470 Purchases Vehicles & Equipment 570,429.14 890,538.89 182,468.00 - 165,400.00 847,615.00
50475 Capital Improvements - - - - 40,000.00 40,000.00
50955 Transfers-Debt Svc Fund - - 194,642.57 333,169.52 333,180.00 333,189.00
51460 Landfill Charges 294,579.52 328,164.14 365,948.95 336,836.24 348,000.00 375,600.00
51465 Landfill Maintenance 24,081.48 28,585.19 25,204.49 17,490.95 25,500.00 15,000.00
51470 Purchases-Recy Bins/Gbge Cans 47,169.11 64,439.85 33,293.82 59,373.68 59,550.00 80,000.00
52510 Utilities for City Use 4,121.09 3,774.07 3,355.85 3,246.79 4,500.00 4,000.00
TOTAL EXPENSES 2,781,349.30 3,080,532.27 2,667,702.63 2,763,877.24 3,008,320.00 3,855,707.00
Excess Rev Over Expense (1,012,375.71) (1,163,744.44) (593,873.43) (373,316.93) (933,820.00) -
Page 90 of 126
Capital
Organization Object Amount Description Justification
001100 50470 $14,500.00 Tomcast VR Rider Sweeper for Purchasing Warehouse
General Admin $14,500.00
001130 50470 $24,000.00 Ford F150 ext cab truck for Bldg Dept Replacing 2013 F150 truck #3223 (had over $5K in repairs the past year- 98K miles)
Bldg Dept has not purchased new trucks since 2007, has bought ALDOT surplus.
Building $24,000.00
001150 50470 $173,722.59 3 New Patrol Tahoes - $45,772.73; 3 Radars - $ 1,250.00; 3 In-Car Cameras - $ 6,330.00; 3 Mobile Radios - $ 3,129.80; 3 Cradle Points - $ 1,105.00; 3 Gun Racks -
$ 320.00; TOTAL: $57,907.53 (Fully Equipped Vehicle)
2021 BUDGET - VEHICLES WILL NOT BE RECEIVED BEFORE SEPTEMBER 30, 2021 - We currently have 16 vehicles that are over 100,000
miles and the maintenance is starting to increase significantly. Transmissions are having to be replaced in the older vehicles at a cost of
$1,800 or more. Our vehicle maintenance went over budget this past fiscal year. Currently, we do not have any spare vehicles in the
event that a vehicle goes down.
GS 1910
001150 50470 $186,405.00 3 New Patrol Tahoes - $50,000.00; 3 Radars - $ 1,250.00; 3 In-Car Cameras - $ 6,330.00; 3 Mobile Radios - $ 3,129.80; 3 Cradle Points - $ 1,105.00; 3 Gun Racks - $
320.00; TOTAL: $62,134.80 (Fully Equipped Vehicle)
We currently have several vehicles that are over 100,000 miles consisting of 6 Crown Vics prior to 2010, two 2012 Tahoes, five 2013
Tahoes, and two 2014 Tahoes.
001150 50470 $35,000.00 Investigation Vehicle 2021 BUDGET - VEHICLES WILL NOT BE RECEIVED BEFORE SEPTEMBER 30, 2021
001150 50470 $10,000.00 SRO Vehicle Wrap Wrap School Resource Officer vehicles to signify them as D.A.R.E. vehicles
001150 50475 $15,000.00 Privacy Fencing Fencing was damaged during Hurricane Sally and is in bad need of replacing. Boards are weather beaten and starting to rot.
001150 50475 $50,000.00 Update and Improve Building The building is 20 years old and is in need of improvement - Tile is old, dull, chipped, and cracking in some areas. Carpet is old and
extremely dirty. With the current air filtering system, the carpet is trapping dust and other particles; thereby, contributing to the poor
breathing environment within the building. This will allow for a cleaner environment while updating the building in the process. Entire
building needs to be repainted inside and out.
Police $470,127.59
001160 50470 $45,000.00 Emergency Radios for the rest of the City Additional Emergency Radios for City
001160 50470 $26,000.00 New Backup Server - Old one is no longer supported.Old backup server is no longer supported.
001160 50475 $29,000.00 Fiber Repair at Morphy and Section/Fiber Run Church St
-Fiber at Pier
-Fiber at Docks
ask jeff -
IT $100,000.00
001190 50470 $27,000.00 F150 EXTENDED CAB 4X2 PICKUP SHORT ONE TRUCK COMPARED TO EMPLOYEES
Meter $27,000.00
001200 50470 $61,941.00 Station 1 Generator added 10% from last years number. Per Thompson Cat.The Generator we now have was bought used and has served it's purpose. Fire Station 1 houses radio equipment that could effect
communications throughout Baldwin County. We need a Generator that we can rely on. We had terrible problems with it during
Hurricane Sally.
001200 50470 $69,900.00 New Cascade (Provides Air Compression in Tanks)Newest station 4 has no cascade. Would like to move station 2 cascade to station 4 and put the new one at station 2, which would be one
Cascade at each station.
001200 50470 $80,000.00 New F350 Crew Cab 4x4 with skid unit and equipment.Our 1991 unit is wore out and it's time to replace it. The old one is a single cab and only 2 firefighters can ride in it comfortably. It was
initially donated to us from Thompson cat and fabricated into a brush truck. The mileage is so high we don't even know how many time it
rolled over.
001200 50470 $48,272.00 F350 Dually axel crew cab 4X4
The council awarded this truck project 1958 it was not originally in the 2021 budget.
Green sheet 6-10-2021 4123-21
ROLLOVER FY2021
Multi use vehicle. I was told that it was vetted and approved by the city for impact fees prior to going to council.
001200 50475 $12,000.00 Paint Station 3 floor Station 3 floor is in bad shape and in need of paint. The floor has so many layers of paint it will need ground down to concrete before
painting. This is the last bay floor needing painted.
001200 50475 $37,800.00 Paint Metal exterior of Station 1,2 and 3 Increase 40% from last year per vendor. The exterior paint on these 2 stations is in bad shape. hoping we could do 2 this upcoming
budget a and 1 in 2023
001200 50475 $49,000.00 Cabinets and Tile at Station 1 Cabinets and tile have been needing replaced for a long time. This was approved in 2020 but was taken out at the last minute because of
COVID budget cuts. Due to the rising cost of materials, George recommended adding 40%. This additional amount is already reflected in
the number.
Fire $358,913.00
001240 50470 $12,000.00 Stage 3 of Downtown Speaker System Will add additional speakers and a way to use a microphone through them.
JRM - 06//6/21
Comm Dev $12,000.00
Page 91 of 126
Capital
Organization Object Amount Description Justification
001250 50470 $42,000.00 New spin bikes and fitness equipment for the Rec Center The spin bikes have ben in service since 2009 and are having many issues that require maintenance repairs.
001250 50475 $11,340.00 Stonshield HRI flooring for Rec Center locker rooms Our current flooring in back locker rooms is from 1997. This flooring is deteriorating and uprooting. The front locker rooms have tile that
is outdated.
rolled over from 2020 budget
001250 50475 $35,000.00 LED Lighting installed at Tennis Center - pickleball courts Currently are not lit.
001250 50475 $85,000.00 LED Lighting on High School Softball Field at Founders Park Beginning to transition all sports fields to LED
001250 50475 $30,000.00 Spray Foam Insulation in Back Gym of Rec Center The old insulation has holes and is falling off the walls in the Back gym. Spray Foam Insulation would look better and increase the energy
efficiency of the building.
001250 50475 $25,000.00 Aluminum - wrought iron appearance fencing at Fels Kids Park The old wooden - picket fence is always falling apart and in need of repair. Aluminum fencing would look and function better for this park.
Recreation $228,340.00
001260 50475 $40,000.00 Municipal complex Painting int/ext; interior walls - wallpaper removed /drywall repairs; Rooms to include 1. Auditorium, stage, dressing rooms, front lobby, main
hallway. Delchamps rooms, storeroom and all seven restrooms. Exterior of Municipal complex
MUST - interior walls need to be repaired and painted, wallpaper is degrading in the auditorium hallway and lobby restrooms. Paint is
chipping.
001260 50475 $30,000.00 $30,000
Fire alarm system upgrade - City Hall/Civic Center (MLS)
NEED - Current system is not up to code.
Cut in 2019 budget
cut in 2020 budget
001260 50475 $57,420.00 Parking Lot - asphalt buckling and needs attention. SAFETY CRITICAL
001260 50475 $25,000.00 Replace HVAC in Council Chambers Current Unit is 45 yrs old. ($25k ROLLOVER 2021)
Civic Ctr $152,420.00
001270 50475 $28,000.00 Fire bay door replacement- $28,000
Welcome Ctr/Museum $28,000.00
001300 50475 $28,000.00 French Drain/Erosion Control 2 in the front of the building, Sally Damages
001300 50475 $41,250.00 Nix Center Parking Lot paving \Cost per tone w/ root repair & striping $165/ton @ 250 tons
001300 50475 $140,000.00 Replace Nix Center Roof Sally Damages
001300 50475 $30,000.00 Carpet Replacement Sally Damages
001300 50475 $50,000.00 Ceiling/Insulation Sally Damages
001300 50475 $50,000.00 Window Glass Replacement Sally Damages
001300 50475 $15,000.00 Hurricane Coverings Sally Damages
Adult Rec $354,250.00
001340 50470 $28,750.00 Remaining electrical supply pedestals.The remaining electrical pedestals to be installed on the docks to supply power to individual boats.
001340 50475 $25,000.00 Electrical Service to Slips at Fairhope Docks
001340 50475 $185,000.00 Installation of electrical service to all docks.Install costs for contractor to install remaining electrical service to all docks.
Marina $238,750.00
001350 50470 $48,000.00 John Deere 1590 front deck mower Two oldest unreliable mowers to be replaced. Mower are used 5 days a week
CUT FROM 2020 BUDGET
GS1898
001350 50470 $16,000.00 (2) 16 foot roll up doors for bldg. Maint shop (Public Works Supervisor Building - Rear Doors)We need to be able to pull in and secure Fac. Maint. Trucks after work hours
001350 50470 $42,000.00 F250 with tool body Replacement of Wyatt's truck # 1132 witch is one of the oldest if not the oldest truck in the fleet that was handed down from gas
001350 50470 $42,000.00 F250 with tool body Replacement of truck # 1078 which was an old state yard truck with issues
001350 50470 $33,000.00 crew cab F250 replace truck #511 that is on the verge of not being drivable
001350 50470 $35,000.00 crew cab f150 replacement for truck # 1077 witch is a old state yard truck with many miles and lots problems
001350 50470 $35,000.00 crew cab F150 replacement of truck # 1079
001350 50470 $74,624.00 cat 305 E2 mini excavator Mini excavator for the new concrete crew to have a tractor and for cleaning ditches
001350 50470 $34,500.00 1/4 of a new 5 yard concrete mixer truck need the ability to haul our own concrete
001350 50470 $36,000.00 TORO wide track DINGO with a bucket and forks landscaping and Streets & Construction would use it in tight location for moving material
001350 50470 $6,000.00 Ice Machine and Start Up Components-Public Works Barn Move existing shared ice machine to Water Dept, then all utilities and PW would have own ice machine
001350 50475 $7,000.00 Fenced lay down yard for Public Woks to store storm drain and equipment for street repairs.Laydown yard is located behind the Pecan St. The fence will for security
001350 50475 $6,000.00 Building Maint tech room
PW $415,124.00
001460 50470 $42,000.00 New Service Truck - replaces Truck 803 (circa 1998)replacement for an old truck
001460 50470 $42,000.00 truck for the welder welder has been transferred into this department and he needs a truck
001460 50470 $30,000.00 Ford Ranger truck Replace the S10 that we are running now
Fleet Maint $114,000.00
Page 92 of 126
Capital
Organization Object Amount Description Justification
001500 50475 $20,000.00 Driving Range Hitting Area
Two (100' x 20') Hitting areas. 4,000 sq. feet.
$10.00 per Sq. Foot
Relieve pressure on natural grass that gets worn in winter months and during inclement weather conditions.
001500 50475 $1,000.00 Driving Range Matting framing material 2x6x8' pressure treated lumber
001500 50475 $750.00 Crushed Stone for Base for hitting matt construction 50 Yards at $15.00 per yard
001500 50475 $80,000.00 PHASE I - CART PATH RENOVATIONS, RE SURFACING, ADDING AND ALSO REMOVAL OF PATHS NOT NEEDED ON THE COURSE.Richard Johnson Suggests asphalt as follows: "Fat Inch" 135#SY 1.2" Compacted - @ $125 per Ton, W/Milling costs at $7.50 SY and add
20% for inflationary and time issues.
001500 50475 $5,000.00 REMOVAL OF CART PATHS AND RE-GRASSING AREAS, THAT DO NOT NEED RESURAFACING. CAN CONTRIBUTE TO ADDING "IN PLAY" AREAS OF PLAYABLE TURF BY
REMOVING CART PATH.
Replacing cart paths with sod.
001500 50475 $12,000.00 Repair, level and re surface Ladies Tee bases on Holes #2, #4, #7, #9, #12, #14, #16, #17 and #18.Ladies Tees are in poor shape, turf conditions are not conducive to play. More Ladies Play golf at Quail Creek.
Golf $118,750.00
001550 50470 $17,000.00 Replace Spray Boom on current sprayer. Price is estimated based on 2020 contract pricing
001550 50470 $36,000.00 Reel Grinder and a Relief Grinder.
Approximately 300 per reel to outsource. Can be used by Recreation department and Golf Department
Approximately $300 per reel to out source. Golf Course has a total 28 reels to grind. 9 reels need to be done at least 3 times per
year(Greens Mower and Tee Mower). Can be used for Recreation Department and Golf Department.
001550 50470 $125,000.00 Grounds equipment lease ends 1/2022. Lease Buy Out
Golf Grounds $178,000.00
001750 50373 $79,482.00 ROLL OVER 2021 - York Chiller at the Library
001750 50383 $8,000.00 replace (1) 10 ton units at Boys & Girls Club
001750 50386 $5,100.00 A/C repair at USA-Summit building
Non-Departmental Facilities $92,582.00
002 50470 $48,000.00 2500 Work Truck 4x4 $40,000 2021 ROLLOVER
This will be for the Asst. Superintendent and to have access to our Right of Way Easement as needed requiring 4x4 capability.
GS1888
002 50470 $76,000.00 Hydrovac with Hydraulic Arm
Orig $70k, increased to $76k. (has been ordered)
ROLLOVER FROM 2021
This unit will be used to flush and expose Gas Valves, Taps, Fittings, and Pipes with minimal ground disturbances. We will need the
hydraulic assisted arm because of the amount of daily use to lessen employee fatigue.
002 50470 $22,000.00 Work Body for TRK. 3253 an Existing F-250 The existing F-250 has a factory body and needs a work body to use for service work. To carry tools and parts.
002 50470 $10,000.00 Tapping Machine This is to replace a 30 year old tapping machine that is in poor repair. This is a vital piece of equipment needed to tap cast iron gas mains.
002 50470 $22,000.00 Work Body for existing F-450 This will be a total work body with lights and work areas for the existing welding truck we now have. This truck will be for our third crew
to repair leaks and install services. The welding body that is on this truck will go to Mechanic department for their welding truck.
002 50470 $84,000.00 F250-F450 Pickups. THESE TRUCKS MUST BE 4X4 TO SERVICE RIGHT OF WAY. Truck and chassis ONLY!These trucks will be for the added crews. Need the 2500's to be able to pull equipment.
002 50470 $15,000.00 Dump Trailer This will allow us to haul dirt, rock, and sod back and forth to job sites. We will utilize this almost daily within our department.
002 50470 $10,000.00 Enclosed Trailer This will be used for an Emergency Response Trailer, to house all emergency tools and equipment for gas line emergencies.
002 50470 $44,000.00 Work Bodies for the F250-F450 Trucks These service bodies will be outfitted to allow these trucks to be utilized as service vehicles.
These are for the trucks on line item 360.
002 50470 $35,000.00 1/4 of a new 5 yard concrete mixer truck. Per Public Works need the ability to haul our own concrete
002 50470 $11,000.00 Electrofusion Machines These machines are used to fuse our gas services and mains for instillation and repair.
002 50470 $22,000.00 Truck Body for F450 Swap out body on truck #03645
002 50473 $75,000.00 Phase II-Utilities Office Space Enhancement or Expansion Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to
review our office needs, enhance, expand or acquire additional office and storage space to provide better cohesion and efficiency of
management and technical staff.
002 50473 $75,000.00 Rollover FY21- Phase I-Utilities Office Space Enhancement or Expansion New Roof was completed in FY21, paid for by Gas and Electric
002 50473 $30,000.00 Climate Controlled Storage Room, Close in half of a bay in the gas department.Need to add a Climate Control Building for Electronic equipment (Locators, CGI's, RMLD, Radios, Testing Equipment, Computers, Electro
Fusion Equipment, Cordless Tools, Tapping Equipment, GPS Units, Cathodic Testing Equipment, Etc.)
002 59500 $78,000.00 Coleman Lane Creek Crossing
ROLL OVER FROM 2021
Upgrade 6" high pressure gas crossing located on Coleman Lane in Spanish Fort. Supporting Gas Main and repairing Wash Outs on Our
Right of Way.
002 59500 $908,000.00 Church Street Outfall Project
and GeoCon Engineering
This is to cover the Gas portion of the Church Street Outfall Project which was approved by city council in May of 2020
Project= $934k
Eng=$75,000/3
CE&I PER GS1884 $70,213.10 ADDED
002 59500 $15,000.00 These are pressure monitoring devices that provide up to the minute pressure readings at our regulator stations.We currently have 10 of these devices in our system now, this is to continue adding more devices to our sites.
002 59500 $70,000.00 Gate Station Meter upgrade and relocation Upgrade gate station meter and odorizer. We will be able to control our gas pressure, and in the event of needing to lower our pressure
this will give us that ability.
Page 93 of 126
Capital
Organization Object Amount Description Justification
002 59500 $70,000.00 Deep Well Anode System This system inputs current onto our steel gas mains and services to protect from corrosion. Our system is in need of additional cathodic
protection.
002 59500 $150,000.00 Main st. Creek Crossings needs to be bored under creek There are gas mains that are exposed crossing both creeks on main street, these need to be bored in under the creek beds.
002 59500 $1,000,000.00 Engineering for Cast Iron Replacement Part of the 5 year plan
Gas $2,870,000.00
003 50470 $282,627.00 Bucket truck
Carry over from 2021...Council allowed us to get it in line in 2021
Replacing #1038, which will be released to the tree trim/right of way crew.
ORDER PLACED IN '21, NOT TO BE RECEIVED UNTIL '22
003 50470 $50,000.00 Tahoe for Superintendent
003 50470 $25,000.00 Pole Trailer Second Pole trailer to crews
Carryover from 2019
003 50470 $25,000.00 Wire trailer Trailer for spools of wire to be used with more of our system going underground.
003 50470 $25,000.00 F150 4 door short wheelbase Replacing #206
003 50470 $30,000.00 F250 4 door utility bed truck Replacing old truck #1055
003 50470 $46,000.00 F550 4x4 4 door Diesel This will be used to pull the new hydrovac
It will spend most time off road, and can be used for multiple jobs
003 50470 $11,000.00 Truck Body for Electricians Truck Believe this is in the 2021 budget, will carryover if not purchased in 2021
003 50470 $35,000.00 1/4 of a new 5 yard concrete mixer truck. Per Public Works need the ability to haul our own concrete
003 50473 $75,000.00 Phase II-Utilities Office Space Enhancement or Expansion Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to
review our office needs, enhance, expand, or acquire additional office and storage space to provide better cohesion and efficiency of
management and technical staff.
003 50473 $75,000.00 Rollover FY21- Phase I-Utilities Office Space Enhancement or Expansion New Roof was completed in FY21, paid for by Gas and Electric
003 50473 $75,000.00 Building for vehicles....Carryover from 2019 (vehicles and maintenance)Space limitations in the existing electric barn have caused us to "wedge" these trucks into the barn. This had resulted in damage to the
booms on one of them. This building will give us a place to park these trucks safely and clear up room in our barn.
003 50473 $18,600.00 Fiber at the Pecan Building
003 59500 $2,000,000.00 Substation Upgrade Project Morphy Substation and some rollover from 2021 due to behind schedule, 5 year plan
003 59500 $50,000.00 N. Greeno Road Light Replacement Upgrade streetlights on Greeno to LED
half of the parker road to north of rock creek section
003 59500 $2,200,000.00 Automated Metering Infrastructure Currently the Electric Department can not purchase new meters that work with our AMR System. This upgrade will bring our metering up
to date and allow more functionality for the utility as well as our customers. Funding could possibly be provided by AMEA as a loan.
003 59500 $9,900.00 Trip Savers New devices designed to provide advanced lateral protection on overhead temporary faults saving outage time and making the system
more reliable
Electric $5,033,127.00
004010 50470 $70,000.00 Crew Cab Truck Min. GVWR 15,000 with Utility Body Diesel Chassis Replace existing 2 ton truck with smaller chassis for pulling mini excavator.
Replaces Truck 454
Utilized in the maintenance and repair of the Water and Sewer System
004010 50470 $30,000.00 pick up truck Replacing truck 1250
004010 50470 $42,000.00 10,0000 GVWR truck chassis Utility Body.Utility body truck for Water Treatment Crews (Wells)
004010 50470 $25,000.00 Tapping Machine for 3"-12" Taps with Power unit and cuter heads.For Water construction Crews to be able to make large taps. Currently we are paying Consolidated to make these taps. This would save
money and be more efficient for our crew to be able to make these taps.
004010 50470 $5,500.00 Heavy Duty Brush Cutter for Shared Tracked Loader Cut Right of Ways., Shared with Sewer Budget
004010 50470 $60,000.00 Mini Excavator 4-5 metric ton size Replace backhoe for water Crew. Mini excavator is more efficient and less expensive than a backhoe. Fleet manager recommended and
approved replacement with mini ex.
004010 50470 $7,500.00 Trailer for Mini Excavator 6-7 ton trailer for Mini Ex. replaces existing 10 Ton lowboy style trailer. Fleet manager approved replacement.
004010 50470 $35,000.00 1/4 of a new 5 yard concrete mixer truck. Per Public Works need the ability to haul our own concrete
004010 50470 $30,383.89 Ford F250 Extended Cab w/ Utility Body ROLLOVER 2021 Funded by Water (65%) & Sewer (35%)
004010 50473 $48,750.00 Phase II-Utilities Office Space Enhancement or Expansion Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to
review our office needs, enhance, expand or acquire additional office and storage space to provide better cohesion and efficiency of
management and technical staff.
004010 50473 $48,750.00 Rollover FY21- Phase I-Utilities Office Space Enhancement or Expansion New Roof was completed in FY21, paid for by Gas and Electric
004010 50473 $60,000.00 Metal building at end of Water Department area at PW facility. Pad is existing. 30 x 30 Metal Building insulated. Our crews will finish building interior.Utilize concrete pad that remained after building was tore down. This will be for break room, offices, and bathroom. This will have all our
water crews in one place, Currently Water Treatment crews are using WWTP Facility. There is not enough room there.
004010 59500 $3,000,000.00 Upgrade water main from CR 32 back to Fairhope Ave Engineering has started in 2021 budget year Budget amount for 2021 900,000 for 2022 3,000,000.00
Estimated cost for total project is $4,000,000.00
Increase water capacity for long term Plan. Tied to Mulit Year upgrade project for new treatment plant and well at well field 3 and
additional wells to be added in the near future.
004010 59500 $250,000.00 Water distribution system main replacement.Replace galvanized water mains and/or upsize water mains in areas not currently providing fire protection
004010 59500 $30,000.00 County Road 13/County Road 32 Traffic Circle project Nonrefundable County project
004010 59500 $750,000.00 Church Street Project - ASI
004010 59500 $900,000.00 Rollover FY21 Water Main Upgrade CR33 to Fairhope Ave
Page 94 of 126
Capital
Organization Object Amount Description Justification
004010 59501 $250,000.00 Water Plant and Well upgrades and repairs Upgrade chemical feed equipment, monitoring and testing equipment, . and emergency well replacement or repairs
004010 59501 $2,000,000.00 Treatment Plant 3 Increasing Capacity adding New well. Evaluating additional wells. Increase plant production to 4 MGD Multi Year (FY21, FY22, FY23)Due to the age and treatment capacity issues total replacement is required to meet current and future water demands.
FY21 - New well and begin design of plant (Geological work being done now. well out for bid start on Treatment plant ) Carryover 1.0
million to FY22
FY22 - Build new plant and start new well (2.0 Million)
FY23-Finish treatment plant 3, site security, well pumps. Testing and evaluating new well 3-12 (2.5 Million)
Engineer budget total for completed TP 3 with 3 well capacity of 4 MGD
004010 59501 $175,800.00 Refurbish Wells #2 and #9
$170,000 Rollover from FY2021
004010 59501 $1,000,000.00 Rollover FY21-Treatment Plant 3 New Well and Design of plant
Water $8,818,683.89
004020 50470 $415,000.00 Sewer jetter/vacuum truck Replace the 2003 Jetter truck. Fleet manager has recommended replacing truck due to continued repair issues on chassis and safety
concerns.
004020 50470 $80,000.00 Lateral Launcher for Services connections Add to our camera system to be able to inspect taps and laterals from main to property line.
004020 50470 $14,000.00 UTV with hydraulic dump bed. Diesel For use with collection system. Checking right of ways and areas that can not be accessed with a truck.
004020 50470 $48,000.00 15,000 GVWR Truck Chassis with utility body Truck with Utility body, replacing aging fleet. Approved by Fleet Manager. Replaces Truck 452
004020 50470 $13,000.00 Mower for WWTP Replace aged mower for use at WWTP only. Mower will be commercial zero turn diesel.
004020 50470 $5,500.00 Heavy Duty Bush Cutter for Shared Skid Steer.To cut right of ways for Sewer Mains
Shared expense with Water Budget.
004020 50470 $48,000.00 15,000 GVWR Truck chassis with Utility Body Use for Collection system operators to work on lift stations and sewer repairs. Replaces truck 1050
004020 50470 $43,141.00 Thompson Bypass Pump ROLLOVER 2021
004020 50470 $48,605.45 Ford F250 Crew Cab 4x4 w/ Utility Body ROLLOVER 2021
004020 50470 $16,360.56 Ford F250 Extended Cab w/ Utility Body ROLLOVER 2021 Funded by Water (65%) & Sewer (35%)
004020 50473 $26,250.00 Phase II-Utilities Office Space Enhancement or Expansion Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to
review our office needs, enhance, expand or acquire additional office and storage space to provide better cohesion and efficiency of
management and technical staff.
004020 50473 $26,250.00 Rollover FY21- Phase I-Utilities Office Space Enhancement or Expansion New Roof was completed in FY21, paid for by Gas and Electric
004020 50473 $90,000.00 Metal Building 40 x 40
Maintenance Building at WWTP. Metal Building 40x40 with 2 bay doors insulated Including materials to finish building interior.
Also included is roof replacement on blower building and Replacement of cover over pumps by clarifier
Metal building to replace old wood shed. For storage of spare parts, motors, pumps. City crews will finish out inside and add shelving.
004020 59500 $4,000,000.00 Force Main upgrades.To continue Phase 2 project From Bishop Road on Fairhope Avenue to SR 181. Extend new Force main from Key Allegra on SR 98 up to
McGowin Drive..
004020 59500 $30,000.00 County Road 13/County Road 32 Traffic Circle project
004020 59500 $300,000.00 Point Repair cost to be bid. Prices locked in for 1 yr renewable up to 3 yrs.Utilizing a Contractor to do repairs that are an emergency or beyond what our department can do. Including Main line repair, Man hole
rehab or replacement, sewer line extensions, etc. Contractor will serve as our on call emergency contractor for both water and sewer
system.
004020 59500 $2,030,000.00 Church Street Project - ASI
004020 59500 $1,900,000.00 Rollover FY21-Force Main Upgrades Ingleside to Bishop
004020 59501 $1,000,000.00 Sewer lift Station upgrades Replacement of Lift stations and adding generators. List of station and schedule of replacement is in Long Term Plan, Meadow Brook,
Rohr, and Newton School Lift Stations
004020 59501 $750,000.00 Generators for lift stations (FEMA grant)
004020 59502 $25,000.00 Engineer Evaluation of Headworks for second screen prepare bid documents
Multi year project
Engineer to evaluate head works and determine adding a second screen system. Plant currently only has one screen no backup in case of
failure
004020 59502 $30,000.00 Head Works upgrade Replace screens, chute, drive motor, etc
004020 59502 $44,000.00 Orbil repair and replace motor, drives, and mixers Equipment has exceeded life span.
004020 59502 $34,000.00 VLR (Vertical Loop Reactor) upgrades due to wear and lifespan Replace pump, blowers, controls due to age and efficiency.
004020 59502 $25,000.00 Age and Time. Filter media has a life span
Wastewater $11,042,107.01
005030 50470 $285,588.00 Automated garbage truck - Total Cost $265,000.00 - 3 yr lease to won based on 3% rate - $93,700.00 per year - payment in arrears - 1st payment due 12 months
post delivery
"Replace 546 - 2015 freightliner garbage truck-
Will not be paid out until 2021"
005030 50470 $182,442.00 "Brush Hog trash truck Total Cost $182K -
3 yr lease to won based on 3% rate - $60K per year - payment in arrears - 1st payment 12 months post delivery"
"Replace 2002 International trash loader Unit 535
GS1892"
005030 50470 $379,585.00 D5 high drive bulldozer with landfill package and window bars for landfill operations Budget Price $379,000K - option for lease to own - 4 years - approx. $112K per
year
"current bulldozer ( D-5 Low Drive) does not meet requirements for compaction rate for landfill operations
CUT IN 2020 BUDGET"
005030 50475 $40,000.00 Transfer Station Tipping Floor Replacement Have been patching past three years - major overhaul is warranted
Sanitation $887,615.00
Page 95 of 126
Capital Projects
Organization Object Account Description Amount Description Justification
103 52115 NRCS-EWP-Quail Creek $399,702.73
103 52125 NRCS-EWP-North Summit Drive $470,000.00
103 55853 Drainage Improvements $50,000.00 Install drainage and sidewalks at Rotary Youth property.The property currently floods during rain events making it not possible for the kids to go outside the building to play. The
addition of sidewalks from the building to the play areas would help with this problem as well.
103 55856 City wide street resurf/misc $403,600.00 FY2022 resurfacing From Impact Fee $200,000.-transportation
From Rebuild AL Gas Fund $113,600.
From Fund 009 Gas Tax Fuel $90,000.00
103 55859 $1,152,950.00
103 55878 MPO Gayfer Greeno Turnlanes $91,821.00 Engineering costs. Actual project will be in 2022 budget 20% match
City manages
103 55878 MPO Gayfer Greeno Turnlanes $596,980.00 MPO Gayfer actual project
103 55881 Roundabout at 104 and Section $95,000.00 Engineering design/planning
103 55882 Boys and Girls Club playground $68,285.00 Playground Equipment for Boys and Girls Club
Rollover FY2021
103 55882 Boys and Girls Club playground $35,000.00 Boys and Girls Club Park improvements
103 55884 K-1 Center $0.00 Waiting on Grant ( need grant match funding)
103 55887 ADA Compliance Project $74,066.00 Engineering Services for ADA Compliance at Southland Place Subdivision
103 55888 Safe Room $650,000.00 Safe Room projects (2 year project) Estimated $1,300,000.00 with grant match of $325,000.00. Split project over 2 years.
103 55889 Clock Corner Improvements $75,000.00 Clock Corner (Fairhope Avenue/Section Street) Improvements
103 55915 Church St Drainage Improvement $437,208.00 Drainage project
FY2022 Rollover
103 55930 Volanta Park Baseball Project $670,000.00 Construct 4 - 200ft baseball fields w/ lights, restrooms and re-structure parking @ Volanta Park.
Impact funding $670,000.00
Baseball is in desperate need of additional fields and the parking @ Volanta Park is a chaotic and dangerous mess.
paid by Impact FEE
103 55930 Volanta Park Baseball Project $540,000.00 Musco LED Lighting for 4 new baseball fields being constructed at Volanta
103 55935 Volanta Park Restrooms $80,000.00 Restroom Facility at Volanta
103 55940 Founders Competition Track $1,000,000.00 Track estimated cost
103 55950 Founders Park Restrooms $115,000.00 New restroom building at Founders Park Old bathrooms will not keep up with large crowds. The plumbing is not sufficient. The exterior and interior of the building is in
terrible shape.
Capital Projects $7,004,612.73
Page 96 of 126
New Position/Defund Requests
Position Location Location Long Account Personnel Status Pay Grade Hourly Rate Annual Salary
NEW POSITION:
ASST CITY CLERK (RE-FUNDED) 1012 CITY CLERK 001 -100-000-50040 -FT 22 22.00 45,760.00
WAREHOUSE MANAGER •• 1017 PURCHASING DEPARTMENT 001 -100-000-50040 -FT 245 33.67 70,033.60
DISPATCHER 1522 POLICE/ DISPATCHERS 001 -150-000-50040 -PT 20 16.88 16,677.44
DISPATCHER 1522 POLICE/ DISPATCHERS 001-150-000-50040 -PT 20 16.88 16,677.44
CUSTOMER SERV REP I 1016 REVENUE DEPARTMENT 001-180-000-50040 -FT 16 15.38 32,000.00
CUST SVC REP I -PT 1016 REVENUE DEPARTMENT 001 -180-000-50040 -PT 16 15.18 15,000.00
ADMIN ASSISTANT .. 2553 YOUTH RECREATION 001 -250-000-50040 -PT 14 14.22 14,049.36
PREVENTIVE MAINT TECH 3543 STREETS & FACILTIES MAINT 001 -350-000-50040 -FT 20 21.95 45,650.00
CARPENTER II 3547 PW/ CONSTRUCTION 001 -350-000-50040 -FT 19 20.19 42,000.00
General 176.36 297,847.84
EQUIPMENT OPERATOR 1v•• 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040-FT 20 21.94 45,634.75
EQUIPMENT OPERATOR IV .. 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040-FT 20 21.94 45,634.75
GAS CONSTRUCTION SUPER 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040-FT 245 29.30 60,943.81
Gas 73.18 152,213.31
AMI COORDINATOR•• 1026 COMPUTER INFORMATION SYSTEM 001 -160-000-50040 -FT 26 25.36 52,736.66
TREE TRIM EQU OP Ill 7363 ELECTRIC DEPARTMENT 003 -000-000-50040 -FT 18 16.00 33,280.00
TREE TRIM EQU OP Ill 7363 ELECTRIC DEPARTMENT 003 -000-000-50040 -FT 18 17.00 35,360.00
Electric 58.36 121,376.66
WATER SVC TECH II •• 7464 WATER DEPARTMENT 004 -010-000-50040 -FT 20 21.94 45,634.75
WASTEWATER OPERATOR 7465 SEWER DEPARTMENT 004 -020-000-50040 -FT 20-22 21.63 45,000.00
WASTEWATER OPERATOR 7465 SEWER DEPARTMENT 004 -020-000-50040 -FT 20-22 21.63 45,000.00
Water 65.21 135,634.75
Total 373.11 707,072.56
DEFUNDING:
BUYER•• 1017 PURCHASING DEPARTMENT 001 -100-000-50040 -FT 22 33.67 70,033.60
PURCHASING MGR TRAINEE • 1017 PURCHASING DEPARTMENT 001 -100-000-50040 -FT 245 26.92 56,000.00
CITY PLANNER 1031 PLANNING 001 -120-000-50040 -FT 24 29.30 60,943.81
FRONT DESK ATTENDANT .. 2553 YOUTH RECREATION 001 -250-000-50040 -PT 10 10.00 9,880.00
IT TECHNICIAN•• 1026 COMPUTER INFORMATION SYSTEM 001 -160-000-50040-FT 22 25.36 52,736.66
TEMP HORTICULTURIST • 3542 PW/ LANDSCAPING 001 -350-000-50040 -FT 245 27.39 56,972.63
General (152.64) (306,566.70)
GAS SVC LINE TECH TR•• 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040 -FT 16 15.50 32,240.00
GAS SVC LINE TECH TR•• 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040 -FT 16 15.50 32,240.00
(31.00) (64,480.00)
SCADA TECH PART TIME 7363 ELECTRIC DEPARTMENT 003 -000-000-50040 -PT 25H 35.08 52,900.64
(35.08) (52,900.64)
WATER SVC TECH I•• 7464 WATER DEPARTMENT 004 -010-000-50040 -FT 17 16.62 34,569.60
Water (16.62) (34,569.60)
Total (235.34) (458,516.94)
• Due to Retirement
•• Replacement Position Net 137.76 248,555.62
Page 1 of 2 Page 97 of 126
New Position/Defund Requests
Position location location long Account Personnel Status Pay Grade Hourly Rate Annual Salary
TRANSFERS:
RUNNER -PT 2553 YOUTH RECREATION 001 -250-000-50040 -PT 10 10.0000 9,880.00 Tsf to Revenue
WELDER 7262 NATURAL GAS DEPARTMENT 002 -000-000-50040 -FT 22 23.82 49,545.60 Tsf to Mechanics
23.82 49,545.60
AMI COORDINATOR 1026 COMPUTER INFORMATION SYSTEM 001-160-000-50040 FT 22 25.36 52,736.66 Tsf to Electric
LEAD ELECTRICIAN-CFM 3543 STREETS & FACILTIES MAINT 001 -350-000-50040 -FT 23 31.01 64,500.80 Tsf to Electric
EQUIPMENT OPER II 3543 STREETS & FACILTIES MAINT 001 -350-000-50040 -PT 17 18.64 31,016.96 Tsf to Electric
75.01 148,254.42
UNDERGROUND FOREMAN 7363 ELECTRIC DEPARTMENT 003 -000-000-50040 -FT 22 28.80 59,904.00 Tsf to Water
28.80 59,904.00
Page 2 of 2 Page 98 of 126
Job Title:
Department:
FLSA:
CITY OF FAIRHOPE
JOB DESCRIPTION
Assistant City Clerk
City Clerk's Office
Grade:
Safety Sensitive Job:
Security Sensitive Job:
No
Yes
Job Description Prepared: May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Reports to:
Subordinate Staff:
Internal Contacts:
External Contacts:
Relationships
City Clerk
None
All City Departments
General Public; Attorneys; Non-Profits; State and Local
Governments and Departments; Secretary of State; Attorney
General's Office; Alabama Ethics Commission ; Financial
Institutions and Banks; Chambers of Commerce; Civic and
Community Groups; Churches; Educational Organizations
and Schools; Media Sources; Businesses and Vendors;
Attorneys; Insurance Companies; Auditors; Election Supply
Vendors; Alabama League of Municipalities (ALM)
Job Summary
Under the superv1s1on of the City Clerk, the employee serves in the capacity of
administrative support to assist with the administration and maintenance of municipal
documents and records. The employee performs an array of clerical duties for preparing,
maintaining, and attesting to the official records of action taken by the City Council in
regular and special meetings. The employee also performs customer service duties to aid
in providing service to respond to requests and address inquiries initiated by the public.
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This job is considered security-sensitive job and is subject to a pre-employment
background check .
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation .
ESSENTIAL FUNCTION: City Documents and Records. Assists with the
composition, distribution and maintenance of the city's official documents and
records, ordinances and resolutions, and municipal codes.
1. Supports the maintenance of City records and public documents; maintains
custody of rules, ordinances , and resolutions, and keeps a record of actions
and those adopted.
2. Composes and prepares reports, public information, notices, and
correspondence .
3. Posts public notices on City bulletin boards.
4. Reviews, corrects. and edits documents.
5. Retrieves, processes, and compiles information and documents.
6. Assists in the establishment and maintenance of electronic and hard copy
filing systems; catalogs and files all City records .
7. Prepares documents, files , and records to assist in the maintenance an
accurate, efficient, and effective filing system .
8. Adheres to the retention schedule of records as needed to move and purge
records on a periodic basis .
9. Prepares a variety of studies, surveys , and reports for decision-making
purposes.
1 O. Disseminates information and public records to citizens, civic groups, the
media, and other pertinent entities, as requested .
11 . Assists with the maintenance of membership and contact lists of elected
and appointed officials.
12. Organizes the compilation, revision, and publication of municipal codes.
13. Maintains documents and paperwork associated with complaints and
claims .
14. Assists with processing and administering litigation records, annexations ,
and maintenance of bonds.
15. Drives throughout the City to run City-related errands.
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-ESSENTIAL FUNCTION: Administrative and Department Operations. Performs
customer service, clerical assistance, and acts as a point of contact to address
inquiries, respond to requests, and assists in the effective and efficient operations
of the Department.
1. Represents the City in a consistently positive and professional manner.
2. Assists in conducting all municipal elections.
3. Answers phones ; directs calls.
4. Responds to questions; handles and resolves problems .
5. Receives, considers, and addresses citizen complaints and problems with
the City.
6. Serves as initial contact for initiation of claims and lawsuits against the City.
7. Interacts with organizations, citizens , businesses, elected and appointed
officials on behalf of the City.
8. Attends meetings, training programs and conferences.
ESSENTIAL FUNCTION: City Council Meetings. Attends City Council meetings and
assists with the preparation of documents, agendas, and notes to aid in accuracy.
1. Gathers information from various sources to compile materials for agenda:
assists with agenda packet preparation to include making photocopies and
scans and printing.
2. Gathers and routes pending agenda items.
3. Reviews final agenda for completeness and adherence to City policies and
procedures.
4. Assembles, numbers, and labels agenda and packet material.
5. Delivers agenda packets; distributes to Council members and place copies
at appropriate location.
6. Distributes agenda pages and/or agenda to public, as requested.
7. Assists with the distribution and posting of meeting minutes.
8. Makes agendas available to the public.
9. Attends meetings of the City Council, when necessary.
1 O. Assists with the maintenance of minutes of City Council meetings.
11. Assists with the correction of minutes, as indicated by the Council.
12. Ensures appropriate signatures are affixed.
NON-ESSENTIAL FUNCTIONS:
Performs other job-related duties as required or assigned .
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the locations of City properties and important locations .
3
Page 101 of 126
3. *Knowledge of requirements and processes associated with municipal
elections.
4. *Knowledge of municipal recordkeeping and related requirements.
5. Knowledge of the functions and responsibilities of the job of city clerk.
6. Knowledge of the principles and practices of public administration and
management.
7. Knowledge of public budgeting and accounting practices .
8. Knowledge of procedures, rules , and regulations of the office, including
those defined in the Code of Alabama.
9. Knowledge of state and federal laws associated with the principles and
practices of records processing, retention , and maintenance consistent with
the job functions of a city clerk .
10. Knowledge of the principles and practices of municipal budget preparation
and administration.
11 . Knowledge of the principles, practices, and styles of leadership and
supervision.
12. Knowledge of the principles, practices, and techniques of record
management.
13. Knowledge of the archival process.
14. Knowledge of safety rules including accident causation and prevention.
15. Reading skills to comprehend legal documents, manuals, laws, licenses ,
reports , ordinances, directives, procedures, and instructions.
16. Verbal skills to communicate effectively with broad and diverse individuals
including the general public, elected and appointed officials, supervisor, and
co-workers.
17. Writing skills to compose letters and documents, take minutes, and clearly
and neatly complete reports, forms, and records using correct English ,
grammar, and punctuation .
18. Math skills to accurately perform calculations necessary to count money
and reconcile deposits.
19. Skills to appropriately use office electronic equipment such as multi-line
phones, fax machines and copiers.
20. Skills to use computers and specialized software, including spreadsheets.
21 . Ability to interpret and apply laws , rules, and ordinances .
22. Ability to effectively supervise subordinate employees.
23. Ability to maintain confidential information and secure sensitive documents.
24. Ability to secure, maintain, and protect official and historical documents.
25. Ability to consistently represent the City in a positive, professional manner.
26 . Ability to establish and work according to priorities; ability to perform work
accurately, with attention to detail, and within time constraints.
27 . Ability to plan, organize, coordinate, and carry out work, engaging the work
of others in a productive and effective manner.
28. Ability to effectively perform research .
29. Ability to work with considerable discretion, initiative, and independence.
30 . Ability to multi-task and prioritize problems .
31 . Ability to troubleshoot to solve problems and effectively address issues .
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--32. Ability to coordinate and collaborate work with others to accomplish
established goals and projects.
33. Ability to utilize modern office equipment, including computers and
specialized financial software .
34. Ability to establish and maintain files , records, and reports.
35. Ability to work independently with little or no supervision.
36. Ability to drive.
Minimum Qualifications
1. Possess a bachelor's degree in public administration , business, accounting,
or related field from an accredited college or university.
2. Minimum or three (3) years of professional clerical or administrative work
experience in a governmental or business environment working with the
general public.
3. Possess and maintain certification as a Certified Municipal Clerk (CMC), or
obtain within three (3) years following employment.
4. Possess a current and valid driver's license; must be insurable.
5. Ability to be bonded and achieve designation as a Notary Public.
6. Ability to travel out of town overnight to attend meetings , classes, and
training programs.
7. Ability to pass a pre-employment background check.
Physical Demands
The work requires some physical exertion such as long periods of standing ; walking over
rough , uneven , or rocky surfaces ; recurring bending , crouching , stooping, stretching,
reaching or similar activities; recurring lifting moderately heavy items such as record
boxes. The work may require specific, but common , physical characteristics and abilities
such as above-average agility and dexterity.
Work Environment
The work environment involves everyday risks or discomforts which require normal safety
precautions typical of such places as offices, meeting and training rooms, libraries, and
residences or commercial vehicles , e.g., use of safe work practices with office equipment,
avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The
work area is adequately lighted, heated, and ventilated.
5
Page 103 of 126
Job Title:
Department:
FLSA:
CITY OF FAIRHOPE
JOB DESCRIPTION
Warehouse and Purchasing Supervisor
Treasury
Grade: 24S
Safety Sensitive: Yes
Security Sensitive: No
Job Description Prepared: May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Reports to:
Subordinate Staff:
Internal Contacts:
External Contacts:
Relationships
Treasurer
Purchasing Agent, Warehouse Coordinator
All Departments; All Employees
Vendors; Contractors; Building Superintendents
Job Summary
This position is responsible for planning, organizing, directing, coordinating, and
supervising the op~ration of the City's warehouse. This would include inventory
management, purchasing the materials for the City, supervising warehouse personnel,
and overseeing use and maintenance of the warehouse facilities. The warehouse and
Purchasing Supervisor are responsible for central purchasing of materials, equipment and
supplies on a timely basis at the best price, delivery and quality possible and efficient
warehousing and inventory of material, equipment and supplies.
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Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Warehouse and Inventory. Performs inventory duties to
ensure an accurate and optimal level of inventory exists.
1. Maintains a well-stocked inventory for optimal levels.
2. Performs physical inventory of all materials, supplies, and equipment and
provides accurate numbers; walks the warehouse and physical count items.
3. Assists in unloading shipments; verifies the accuracy of the shipment (e.g.,
quantity, type, brand, etc.) to ensure accuracy and matches the specifics of
the invoices.
4. Tags supplies and materials to ensure proper identifications.
5. Maintains inventory of supplies, parts, tools, and equipment; enters data
into inventory records using a computer terminal, adding, or deleting items
to maintain appropriate balances.
6. Determines method of storage. identification and stock locations for all
materials, items, and equipment.
7. Maintains and updates computerized records of inventory.
8. Reconciles the general ledger inventory against actual inventory values.
9. Assists in conducting annual inventory count.
10. Coordinates with Treasurer on any adjustments to inventory, tracks items
and transactions; makes necessary corrections or adjustments if not
balances.
ESSENTIAL FUNCTION: Purchasing. Coordinates and executes the day-to-day
purchasing activities, and ensures City and state purchasing policies and
procedures are followed.
1. Instructs and assists all departments regarding proper purchasing
procedures in compliance with applicable federal and state laws and
regulations.
2. Receives and processes all requisitions for purchasing.
3. Verifies accuracy of data submitted on requisitions, including proper
account numbers, amounts, descriptions, quantities, and vendors.
4. Identifies purchase orders associated with contracts to be reported in
contract database.
5. Utilizes computer software programs to properly execute purchase orders
for all purchases. Deletes cancelled or voided purchase orders.
6. Disseminates copies of purchase orders to the appropriate departments.
7. Expedites purchase orders for emergency needs.
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8. Maintains adequate supply of purchase orders for city operations.
9. Assists Accounts Payable with resolving problems with vendors and/or
departments regarding price, delivery, returns, warranties, incorrect
invoices, etc.
10. Determines if immediate need or emergency purchase requests are
necessary and takes appropriate actions.
11 . Manages purchasing contracts for goods and services; tracks expiration
and renewal dates of active contracts; schedules meetings, requests for
proposals (RFPs) or bid advertisements for future contracts.
12. Serves as the liaison between the vendor/contractor and the using
department to remedy issues with products and services.
13. Ensures all departments comply with the City's purchasing policy and
Alabama state bid law.
14. Processes POs in accordance with establish procedures.
15. Places orders with approved vendors and issues the purchase order to the
vendors.
ESSENTIAL FUNCTION: Bid Processing and Management. Coordinates all phases
of the proposal process to ensure full compliance with appropriate bid rules and
regulations.
1. Assists in the preparation of specifications, legal advertisements, formal bid
invitations, RFPs, and correspondence regarding purchasing matters.
2. Reviews detailed specifications to identify the requirements from
department on services or equipment to be purchased.
3. Checks specification for proper bid law formatting.
4. Assists with the development and/or review of bid packages for compliance
with procedures and bid laws.
5. Acts as a liaison to various departments for vendors by assisting purchasing
procedures, product delivery, and/or contract problems and contacting
vendors to discuss orders, delivery dates, etc.
6. Troubleshoots and resolves bid process problems such as invoice
problems, vendor agreement issues and/or delivery dates as needed to
assist in difficult situations.
7. Attends and participates in bid openings.
8. Instructs personnel regarding proper bid procedures in compliance with
state laws, regulations, and policies.
9. Identifies and maintains lists of eligible vendors and selects vendors to
procure requisitioned commodities, meeting criteria such as price, quantity,
quality and delivery date and orders.
1 O. Maintains RFP database with State Department of Finance.
ESSENTIAL FUNCTION: Departmental Operations. The employee performs support
duties to maintain efficient operations.
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1. Issues personal protective equipment (e.g., safety glasses, ear plugs, etc.).
2. Coordinates with other employees to gather and distribute necessary
materials, items, or equipment.
3. Delivers parts and materials to various departments and work sites.
4. Secures all facilities at the end of the workday.
5. Performs custodial chores to ensure floors and facilities are clean, safe, and
free of clutter.
6. Affixes stock numbers to inventory and equipment numbers to vehicle and
equipment; affixes City logo and tags.
7. Maintains gas and diesel pumps.
NON-ESSENTIAL FUNCTIONS:
Perforrns other job-related duties as required or assigned .
Knowledge, Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of City service areas and systems.
3. Knowledge of inventory practices and procedures to efficiently and
effectively stock materials and equipment.
4. Knowledge of general warehouse management.
5. Knowledge of computers and software programs.
6. Knowledge of safety rules including accident causation and prevention.
7. Reading skills to comprehend operator manuals, directives, procedures,
and instructions.
8. Verbal skills to communicate effectively with supervisor and co-workers.
9. Writing skills to clearly and neatly complete routine forms and records,
document inventory items, and records.
10. Math skills to perform basic calculations (add , subtract, multiply, divide).
11 . Skills to operate a forklift.
12. Skills in and capable of performing cardio-pulmonary resuscitation (CPR)
and basic first aid accordingly.
13. Ability to monitor materials and determine if properly requisitioned .
14. Ability to safely operate forklift and other equipment required to perform
work.
15. Ability to operate a computer for input and access of inventory data.
16. Ability to organize, stock, and issue supplies and equipment.
17. Ability to operate standard office machine, computers, and equipment.
18. Ability to perform simple arithmetic computations to assist in physical
inventory, distribute items, and assist in purchasing items.
19. Ability to understand and carry out oral and written instructions;
communicate clearly and concisely, both orally and in writing.
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20. Ability to establish and maintain effective working relationships with those
contacted in the course of work.
21 . Ability to monitor safe working conditions.
22 . Ability to pay attention to detail as needed to purchase, stock, and retrieve
items.
23. Ability to prioritize tasks to ensure that all tasks are completed accurately
and in a timely manner.
24. Ability to drive.
Minimum Qualifications
1. Possess a bachelor's degree in business administration, management, or a
related field from an accredited college.
2. Minimum of five (5) years of professional work experience with
management of warehousing, inventory control , and in purchasing;
previous work experience in a government office and/or work with the public
is strongly preferred or any combination of education and experience
commensurate with the required level of knowledge, skills, and abilities.
3. Possess a current and valid driver's license; must be insurable.
4. Ability to obtain and maintain certification in purchasing management within
two (2) years of employment.
5. Ability to work non-standard hours.
6. Ability to pass a pre-employment background check.
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in
restricted areas.
Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled .
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Job Title:
Department:
FLSA:
CITY OF FAIRHOPE
JOB DESCRIPTION
Building Maintenance Technician I
Public Works
Grade :
Safety Sensitive Job:
Security Sensitive Job:
Yes
No
Job Description Prepared : May 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included .
Reports to:
Subordinate Staff:
Internal Contacts:
External Contacts:
Relationships
Street Construction and Facility Maintenance Supervisor
None
All City Departments
General Public; Contractors; Vendors
Job Summary
Under the close superv1s1on of the Street Construction and Facility Maintenance
Supervisor or assigned crew leader, the employee assists in performing routine
maintenance and repair of assigned areas of City facilities requiring multiple skills in more
than one trade (i.e., heating , ventilation , and air conditioning [HVAC], electrical, plumbing ,
carpentry, and painting trades). Employee assists in conducting daily inspections of
facilities and maintains records of work; performs general building maintenance work.
Completes maintenance work order requests and records maintenance activities . The
employee assists in preparing facilities for special events; and performs some
administrative duties as required. Employee observes, becomes proficient, and
independently completes mastered tasks of assigned work. Work is performed in
accordance with established procedures and is subject to inspection and approval by a
supervisor. This is an entry level job in the building maintenance job family. This job is
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considered safety-sensitive and is subject to pre-employment background check and
random drug screens.
Essential Functions
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis;
however, it is not exhaustive and other duties may be required and assigned. A person
with a disability which is covered by the ADA must be able to perform the essential
functions of the job unaided or with the assistance of a reasonable accommodation .
ESSENTIAL FUNCTION: Facility Maintenance and Repair. Performs various general
maintenance and repair work to maintain, upkeep, repair, install, and/or renovate
City buildings and facilities following established Departmental guidelines to
ensure facilities are safe and aesthetically pleasing.
1. Receives work assignments from the Superintendent.
2. Assists in all phases of facility maintenance, including reporting , and
correcting routine maintenance problems.
3. Assists with inspections of City facilities to assist in determining
maintenance requirements.
4. Assists in prioritizing work orders by considering the importance of the work
and the time needed to complete the work.
5. Conducts minor repair and maintenance on multi-phased electrical systems
up to 600 volts .
6. Replaces incandescent, fluorescent, metal halide, and other types of high
intensity lights at varying heights using ladders, lifts, and catwalks as
needed to reach lighting .
7. Repairs light fixtures to include repairing or replacing ballasts, light sockets ,
and lenses.
8. Assists in troubleshooting electrical systems to include electrical circuits,
motor starters, disconnects, thermostats , and other safety devices.
9. Repairs or replaces light switches and receptacles to include rewiring and
installing new receptacles, switches, or base plugs.
10. Changes fuses or resets breakers in panel boxes as needed to ensure
equipment is operating.
11 . Assists in the installation of additional electrical devices to include conduit,
wire, boxes, and protection devices. Installs conduit and wiring fixtures as
needed for installing lighting .
12. Installs telephone , video, and surveillance system cables and equipment.
13. Resets pneumatic controls as needed in order to adjust or reset
temperatures and to reset automatic timers on lighting systems as needed .
14. Performs routine plumbing maintenance throughout City facilities.
15. Assists in troubleshooting plumbing systems to leaks, stoppages, and flow
issues.
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16. Inspects and repairs or replaces plumbing fixtures to include repairing
faucets, flushing valves, unstopping drains, repairing commodes, sinks,
tubs, disposals, dishwashers, booster heaters, drains, and supply lines.
17. Assists installing rough-in for new plumbing systems.
18 . Maintains the recirculation systems to include pumps and pump motors.
19. Performs carpentry work in the repair, construction, or remodeling of City
facilities.
20 . Repairs or installs flooring by measuring area and computing materials
needed, removing old flooring , replacing sub floor cutting new floor or tile.
21 . Paints walls , ceilings, doors as needed using brushes and ladders.
22 . Performs maintenance and replacement of roofing , gutters, and drainage
systems on City buildings .
23 . Installs handicap rails and ramps.
24 . Replaces and adjusts ceiling tiles.
25. Performs demolition of facilities as required.
26. Develops material lists and estimates costs for projects.
27. Assists in moving furniture and equipment for office moves.
ESSENTIAL FUNCTION: HVAC Maintenance. Employee assists in the installation,
troubleshooting, and repair of HVAC systems using applicable codes and
regulations to maintain efficient operation of heating and air equipment.
1. Assists with maintaining HVAC systems variable air volume boxes and
controls, air cooled chillers, air handlers, low pressure boilers, evaporators,
chilled and hot water pumps , condensers, motors, drive mechanisms and
control systems.
2. Troubleshoots, maintains , and repairs all types of control systems for
manual, mechanical and electrical systems on air conditioning, boiler, air-
handling, refrigeration , electrical and water systems.
3. Troubleshoots, repairs , and services the natural gas systems including
valves, piping, regulators, controls , and equipment.
4. Assists in maintaining piping , valves, and instrumentation to include
refrigerant piping, chilled and hot water lines, gas lines, portable water lines
and boiler feed services; cuts welds and patches lines, as necessary.
5. Services gas fired heaters, boilers, water heaters and other equipment.
6. Performs scheduled maintenance on HVAC systems and other equipment
as needed , including compressor change-outs and repairs and remove,
replace , and recycle refrigerants.
7. Assists in the installation of air conditioning and heating equipment including
ducting , diffusers, supply/return grilles , interfaces, variable air volume
boxes , etc.
8. Installs, repairs, and maintains generators, transformers , circuits , wiring,
and other electrical systems and equipment supporting HVAC functions in
accordance with pertinent codes , standards, and regulations .
9. Repairs and maintains City owned refrigerators and ice machines.
10. Changes filters and cleans drains to ensure proper function of HVAC units.
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NON-ESSENTIAL FUNCTION:
1. Assists with City special events such as placing barricades and barriers .
2. Responds to emergency calls during hurricanes, inclement weather, or
other emergency situations.
3. Performs other job-related duties as required or assigned.
Knowledge. Skills and Abilities
(* Can be acquired on the job)
1. *Knowledge of City rules , regulations , policies, and procedures.
2. *Knowledge of City facilities to include their location , equipment used ,
facility layouts, appropriate times to perform maintenance, and contacts as
needed to perform maintenance efficiently and minimize disruption .
3. *Knowledge of a wide variety of principles and techniques of a specialized
area , physical plant, or working knowledge of a professional discipline to
apply concepts, methods, and procedures to practical situations, and
sufficient comprehension to detect and correct complex problems.
4. Knowledge of troubleshooting techniques.
5. *Knowledge of basic electrical principles, codes , and regulations related to
installation of lights, switches, and circuit breakers and the maintenance of
electrical equipment.
6. *Knowledge of plumbing principles and techniques related to clearing
drains, installing/repairing fixtures , and maintaining water-cooling systems.
7. *Knowledge of construction procedures and methods for building , altering ,
repairing , and maintaining various structures, equipment, fixtures , and/or
furniture as needed to construct and maintain properties and equipment.
8. *Knowledge of the operation of commercial HVAC systems.
9. *Knowledge of mechanical operation and maintenance procedures for
building equipment such as motors, pumps , appliances as needed to
perform preventative maintenance and repair/replacement of equipment.
10. Knowledge in working with concrete and masonry.
11 . Knowledge in the use of various power and hand tools to complete tasks.
12. Knowledge of safety rules including accident causation and prevention .
13. Reading skills to understand and interpret construction drawings, technical
manuals , equipment maintenance manuals, building codes and state and
federal regulations , procedures , and instructions.
14. Communication skills to effectively communicate internally and externally,
both orally and in writing .
15. Verbal skills to effectively communicate with co-workers, supervisors, the
general public, over the telephone and two-way radio .
16. Writing skills to prepare logs, reports, and other materials using correct
English , grammar, punctuation, and spelling .
17. Reading skills to understand and interpret technical drawings, directives,
procedures, and instructions.
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18. Math skills to perform basic mathematical calculations.
19. Skills in using various power and hand tools.
20. Ability to read and interpret blueprints and drawings.
21 . Ability to comprehend and carry out simple instructions.
22. Ability to work under supervision .
23. Ability to learn quickly and develop proficiency in maintaining facilities.
24. Ability to keep records and submit written reports of equipment, repair, and
maintenance activities.
25. Ability to make needed adjustments/mechanical repairs, maintenance, and
installations on a variety of heating, ventilating, and air conditioning systems
as well as peripheral equipment.
26. Ability to use computers and office productivity software.
27. Ability to operate/use test equipment, work with motorized equipment.
28. Ability to troubleshoot equipment using visual and auditory inspections.
29. Ability to operate power and hand tools .
30. Ability to work around energized electric systems.
31 . Ability to climb ladders and lift up to 50 pounds or more in performance of
maintenance and custodial duties.
32. Ability to work indoors and/or outdoors, and in confined spaces.
33. Ability to wear personal protective equipment (PPE).
34. Ability to drive .
Minimum Qualifications
1. Possess a high school diploma or GED.
2. Minimum of one (1 ) year of experience in construction or building/facility
maintenance; experience in HVAC systems is preferred ; or any combination
of education, training and experience that demonstrates the above listed
knowledge, skills, and abilities commensurate with the requirements of this
job.
3. Possess a current and valid driver's license; must be insurable .
4. Ability to work non-standard hours and overtime as required.
5. Ability to travel to City locations as required .
6. Ability to pass a pre-employment background check and an initial drug
screen .
Physical Demands
The work requires considerable and strenuous physical exertion such as frequent
climbing of tall ladders, lifting heavy objects over 50 lbs ., crouching , or crawling in
restricted areas.
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Work Environment
The work environment involves high risks with exposure to potentially dangerous
situations or unusual environmental stress which require a range of safety and other
precautions, e.g., working at great heights under extreme weather conditions, or similar
situations where conditions cannot be controlled.
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CITY OF FAIRHOPE
Uniform Job Description
Position Title: Construction Supervisor Position Number:
Department: Gas Pay Grade: ------------22
Reports To: Gas Su erintendent Effective Date: _____ ..__ _____ _
Supervises: Gas Department Crew Supercedes:
Leaders
Approvals: _____________ _
Supervisor Human Resources Director
Date Date
FLSA Exempt: OYes ONo Safety Sensitive: [8JYes ONo DOT Regulated: [8JYes ONo
Employee(s) in this position:
I BASIC PURPOSE OF THE POSITION
This position assists in planning, organizing, assigning, directing, and inspecting the work of
gas construction and gas operation employees to ensure all local, state, and federal standards,
and guidelines are completed and followed. This position helps develop standards, policies
and procedures pertaining to the construction, operations and maintenance of the gas
distribution system; ensures that work is being conducted according to City policies,
procedures and safety standards and works to develop positive public relations. Position is
directly responsible for leak and damage investigations, overseeing all job applications, and
makes decisions on major job assignments.
II DISTINGUISHING CHARACTERISTICS OF THIS POSITION
• Plans, organizes, assigns, checks and approves work assigned to the Gas Crew.
• Directs and oversees, with the appropriate delegation, the activities of the Gas Crew with
respect to the construction and maintenance of the gas system.
• Assists in developing policies and procedures related to the construction, operation, and
maintenance of the gas system.
• Design and implementation of natural gas piping and metering.
• Analyzing gas related situations and possible emergencies daily.
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• Evaluates and provides feedback to employees on performance; communicates employee
strengths and develop plans for improving productivity and work flow.
• Addresses discipline matters with employees when necessary.
• Approves leave requests and schedules work.
• Reviews reports, printouts, emails, policies, procedures, work orders, and other written
documents for information, to respond to questions, monitor work progress, and ensure
operations are running smoothly.
• Trains employees on procedures, provides guidance, assigns mentors, and monitors work
performance.
• Assists with determining system requirements.
• Stays abreast of the laws, rules and regulations that affect the various departments and
recommend action to insure compliance.
• Assists in evaluating and developing Gas Department policies and procedures related to
the construction, operation and maintenance of the gas system; implements such policies
and procedures.
• Reviews the functions and activities of the Gas Crew and assisting the Gas
Superintendent in establishing the organizational structure best suited to carry out the
objectives of the Gas Department.
• Oversees and assures the proper use and maintenance of equipment and tools assigned to
the Gas Crew.
• Ensures the work of the Gas Crew is performed in accordance with sound safety
practices. Including the safe operation of vehicles.
• Investigates accidents, prepares drawings and reports and submits to the Assistant Gas
Superintendent and Safety Officer/Human Resources.
• Analyzes and resolves work problems or assists workers in solving work problems.
• Ensures communications are adequate by encouraging suggestions, constructive
criticisms, and expressions of viewpoints from employees.
• Assists in supervision and dispatching during emergencies and is available after hours
when needed.
• Promotes and presents a positive professional image when performing his/her duties.
III ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Determining the best approach for emergency repair.
• Making decisions on the installation of gas mains and services.
• Determining gas accessibilities and demands needed for future main extensions.
• Meeting and working with contractors.
• Ensuring inventory is on hand and available for major jobs.
• Working with other City employees and superintendents.
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IV OTHER DUTIES AND RESPONSIBILITIES
• Performs other related duties as required/assigned
• Assists other departments as requested or required
• Available to be On Call and on rotation of Standby schedule
• Recognize and react to abnormal operating conditions
• Leak investigation and repair
• Install gas services and mains
• Customer service
• Determine gas loads and size gas meters accordingly
• Set and change out gas meters
• Ensures staff follows procedures and safety
• Scheduling of staff and contractors
• Operate valves, metering stations, pressure regulator stations and SCADA
• Available during Hurricanes, Tropical Storms and Natural Disasters
• Assisting other departments within the City of Fairhope as requested or required
V REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of gas distribution systems, system layout, system operations, and safe
work practices.
• Knowledge of the City's policies, procedures, and organizational structure.
• Knowledge of personnel management concepts such as leadership, motivation,
communication, performance management, evaluation, goal setting, strategy
development, and ethics.
• The selected applicant must have a valid Commercial Driver's License (CDL Class
A) and operator qualification task list for Natural Gas, firefighting knowledge, and
knowledge and operation of natural gas equipment and heavy equipment operation
required.
• Knowledge of management principles involved in strategic planning, resource
allocation, production methods, and coordination of people and resources.
• Knowledge/experience in all aspects of gas work, including but not limited to the
following: installation and operation of regulator stations, meter testing and
calibration, maintenance of valves, and all other task as necessary in the planning,
construction, maintenance, repair, and operation of a gas distribution system.
• Ability to accept responsibility and complete duties and task assigned.
• Ability to interpret and communicate engineering plans and specifications, applicable
gas code requirements, government regulations, and legal descriptions of property.
• Skill in written, verbal, and interpersonal communication.
• Skill in managing projects and people.
• Ability to plan, prioritize and handle multiple tasks at the same time.
• Ability to understand and use computer applications such as spreadsheet, work
processing and data base applications.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
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• Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
• Ability to deal with people beyond giving and receiving instructions such as in a
team, supervisory, subordinate, or counseling situation.
• Ability to effectively organize, delegate and supervise employees.
• Ability to speak effectively to present information and respond to questions from
groups, of managers, employees, customers and the general public with confidence.
• Ability to present information and instructions in a pleasant and cooperative manner
with co-workers and public.
• Ability to operate small office equipment, including computer, ipad, laptop, copy
machines or multi-line telephone systems.
• Ability to operate highly technical computer applications, such as GIS.
• Ability to operate small/light equipment, such as power tools.
• Ability to operate medium equipment and machinery, such as vehicles.
• Ability to supervise employees using or repairing heavy or complex machinery.
• Ability to guide implementation of capital improvement plans or programs.
• Ability to have regular and predictable work attendance.
VI ACCEPTABLE EDUCATION, EXPERIENCE AND TRAINING
High School Diploma or an acceptable equivalency diploma (GED) with a minimum of
five (5) years of experience as crew chief or relevant gas fitting supervisory experience,
or an equivalent combination of education and experience. Applicant must have a valid
Commercial Driver's License (CDL Class A).
Special Qualifications:
Position requires experience and training in leading and managing others. Ongoing
training and education are required for positions requiring employee management.
VII EXTENT OF PUBLIC CONTACT
• Responds to public inquiries in a courteous manner; provide information within scope
of his/her knowledge or refer to an employee of higher classification.
• Ability to establish and maintain effective working relationships with customers, the
public, employees, and contract personnel.
VIII PHYSICAL DEMANDS
The work is medium work which requires exerting at least 50 pounds of force occasionally,
and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to
move objects. Walking and standing are required constantly, as well as driving a number of
different vehicles, with both standard and automatic transmissions. Additionally, the
following physical abilities are required:
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• Balancing: sufficient to maintain body equilibrium to prevent falling while
walking, standing or crouching on narrow, slippery, or erratically moving
surfaces. The amount of balancing exceeds that needed for ordinary locomotion
and maintenance of body equilibrium.
• Climbing: sufficient to ascend or descend ladders, stairs, scaffolding, ramps,
poles and the like, using feet and legs and/or hands and arms. Body agility is
emphasized.
• Crawling: sufficient to move about on hands and knees or hands and feet.
• Crouching: sufficient to bend the body downward and forward by bending leg
and spine.
• Feeling: sufficient to perceive attributes of objects, such as size, shape,
temperature or texture by touching with skin, particularly that of fingertips.
• Grasping: sufficient to apply pressure to an object with the fingers and palm.
• Handling: sufficient to pick, hold, or otherwise work, primarily with the whole
hand.
• Hearing: sufficient to perceive the nature of sounds at normal speaking levels
with or without correction. Ability to receive detailed information through oral
communication, and to make the discrimination in sound.
• Kneeling: sufficient to bend legs at knee to come to a rest on knee or knees.
• Lifting: sufficient to raise objects from a lower to a higher position or moving
objects horizontally from position-to-position. Occurs to a considerable degree
and requires substantial use of upper extremities and back muscles.
• Mental Acuity: sufficient to make rational decisions through sound logic and
deductive processes.
• Pulling: sufficient to use upper extremities to exert force in order to draw, haul
or tug objects in a sustained motion.
• Pushing: sufficient to use upper extremities to press against something with
steady force in order to thrust forward, downward or outward.
• Reaching: sufficient to extend hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or
fingers.
• Speaking: sufficient to express or exchange ideas by means of the spoken word
including the ability to convey detailed or important spoken instructions to other
workers accurately and concisely.
• Standing: Particularly for sustained periods of time.
• Stooping: sufficient to bend body downward and forward by bending spine at
the waist. Occurs to a considerable degree and requires full motion of the lower
extremities and back muscles.
• Talking: sufficient to express or exchange ideas by means of the spoken word
including those activities in which they must convey detailed or important
spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity: sufficient to observe violations of codes, to effectively operate
standard office equipment; ability to read and write reports, correspondence,
instructions, drawings, etc.; and to operate motor vehicles and/or heavy
equipment, by both day and night.
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• Walking: sufficient to move about on foot to accomplish tasks, paiticularly for
long distances or move from one work site to another.
IX WORKING CONDITIONS AND ENVIRONMENT
The work environment is both in an office and field work. Frequent jobsite visits and
construction oversight makes up approximately 80% of the total work to include rain,
high winds, extreme heat and cold temperatures, and working in and around high and
low-pressure natural gas leaks with the remaining time in a temperature-controlled
office.
This job description does not constitute either a written or implied contract of
employment. Th e City of Fairhope reserves the right to revise, alter and/or change
this job description, as the City deems necessary.
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Job Title:
Department:
FLSA:
CITY OF FAIRHOPE
JOB DESCRIPTION
AMI Coordinator
Utilities Administration
Grade:
Safety Sensitive Job:
Security Sensitive Job:
26
Yes
No
Job Description Prepared: August 2021
Note: Statements included in this description are intended to reflect in general the duties
and responsibilities of this job and are not to be interpreted as being all-inclusive.
The employee may be assigned other duties that are not specifically included.
Reports to:
Subordinate Staff:
Internal Contacts:
External Contacts:
Relationships
Mayor/Utility Superintendent
Assistant Superintendent; Utility Mapping Technician; Meter
Department; Administration Staff; All Electric Department
Staff
Mayor; Public Works; Gas Department; Water and
Wastewater Department; All Other City Departments
Vendors. Contractors; Developers; General Public; Alabama
Municipal Electric Association (AMEA); American Public
Power Association (APPA); Other Public and Private Utilities;
Consulting Engineers
Job Summary
Under the general supervision of the Mayor/Utility Superintendent, this position is
responsible for the management, coordination , testing and planning of the advanced
metering infrastructure (AMI) and meter systems applications. The position performs
all meter-related firmware upgrades and releases. The position ensures the accurate
configuration of the Meter Data Management System (MOMS) and the timely delivery
of the billing determinants to the billing system . This job is considered safety sensitive
and is subject to a pre-employment background check and random drug screenings.
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Essential Functions
1. Perform technical review and acceptance testing for software and firmware
upgrades for the AMI system and metering tools and equipment.
2. Provide expertise to the Revenue Manager for billing determinants,
functionality configuration, and data delivery services.
3. Manage the AMI system to ensure daily schedules are run.
4. Manage testing and approvals of the metering system and meter firmware
upgrades.
5. Manage, monitor, analyze, troubleshoot, and ensure timely repairs of the AMI
system, network, and associated equipment.
6. Manage the day-to-day AMI system health issues and activities.
7. Oversee and monitor AMI orphans and no-read reports, trouble tickets,
High/Low validation reports and make recommendations.
8. Address AMI communications issues.
9. Monitor and analyze AMI GIS shape files for problems. Troubleshoot and
correct as necessary.
10. Work with Current ERP Solution provider to maintain information collected
by AMI.
11 .Act as the subject matter expert for all components (software, firmware,
equipment, communications, collectors, repeaters, modems, and ancillary
devices used operations of the AMI Network.
12. Responsible for tracking, coordinating, and reporting on the status and trends
of issues and returns to the manufacturer for repair or replacement.
13. Ensure that customer issues related to the AMI and metering system are
investigated and addressed in a timely manner.
14. Ensure the system performance within required limits.
15. Ensure all meters are calibrated and reporting accurately.
16. Monitor and report diversions and tampers.
17. Ensure read schedules run in accordance with billing schedules, data
collection services and data delivery services.
18. Analyze and correct meter and account data relative to AM I.
19. Manage and monitor AMI meter data gathering hierarchy and optimize
configuration as necessary.
20. Perform field investigations and repairs or coordinate repairs.
21 . Work with meter field personnel, customer service, IT, warehousing, data
processing and all crew personnel to ensure the AMI system operates as
needed.
Knowledge, Skills and Abilities
1. Knowledge of City rules , regulations, policies, and procedures.
2. Knowledge of City geography, road, and bridge systems.
3. Knowledge of municipal electric power system operations, to include system
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component installation, operation , and maintenance of such systems.
4. Advanced knowledge of utility revenue metering.
5. Knowledge of KWD, KWhr, KVAR, KW, Gas Flow and Water Flow
measurement.
6. Knowledge of LAN , WAN , AMI Mesh Network, radio communications, and fiber
7. optic communications.
8. Knowledge of the use of pivot tables and other software tools for data analysis.
9. Knowledge of telecommunications systems.
10. Knowledge of meter data management systems.
11 . Knowledge of AMI system infrastructure and configuration.
12. Knowledge of meters, collectors, repeaters and other communication system
components.
13. Knowledge of basic mechanical parts and operations of simple mechanical
devices.
14. Knowledge of the City's service areas to include addresses, routes, property
owners, and location of meters/utilities.
15. Knowledge of the City's collection policies and procedures.
16. Knowledge of all local, state, and national codes and regulations regarding
instrument metering.
17. Strong organizational skills with attention to detail and accuracy.
18. Strong customer service skills with emphasis on professional techniques and
practices.
19. Strong computer skills, including proficiency in Microsoft Office Suite -Excel,
Word, Power Point, Access and Outlook.
20. Strong analytical and problem-solving skills.
21. Understanding of the City's policies, procedures, and organizational structure.
22.Ability to work effectively in a diverse team environment.
23.Ability to read maps to find service addresses and collect payments.
24.Ability to add , subtract, multiply, and divide all units of measure, as well as
estimate quantities.
25 .Ability to work alone, or in a group with one or more persons, and to follow
through on work assignments.
26.Ability to keep accurate and careful records of information and work with
detailed information for sustained periods of time.
27.Ability to persuade and convince others of equal or higher rank by appealing
to logic and reason.
28.Ability to communicate orally with customers and fellow employees in a
courteous and efficient manner.
29.Ability to hear, read , and understand English instructions, rules, policies,
forms, etc.
30.Ability to measure, handle, or move large and small items.
31 . Ability to establish and maintain effective working relationships with the public,
employees, customers, and citizens of the community.
32 .Ability to solve practical problems and deal with a variety of concrete variables
in situations where only limited standardization exists.
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33.Ability to interpret a variety of instructions furnished in written, oral, diagram,
or schedule form .
34.Ability to evaluate and recognize hazardous situations and respond and notify
others appropriately.
35.Ability to demonstrate careful attention to detail and promptly execute all work
assignments.
36.Ability to demonstrate leadership and command respect based on technical
expertise and communication style.
37.Ability to plan and prioritize work assignments.
38.Ability to effectively coordinate available resources (people, supplies, funds,
and equipment) to meet the needs of the City's customers and employees.
39.Ability to have regular and predictable work attendance.
40.Ability to operate small office equipment, including copy machines or multi-line
telephone systems.
41 . Ability to operate and repair small/light equipment, such as power tools.
42.Ability to operate medium equipment and machinery, such as vehicles.
43.Ability to establish policies for using , acquiring, and/or maintaining technology
systems.
Other Functions
1 . Assists co-workers within the department and in other departments as
requested or required.
2. Performs other related duties as required/assigned.
Non-Essential Function
Performs other job-related duties as required or assigned.
Qualifications
High School diploma or equivalent and five years' experience in multiple service
municipal utility revenue metering. Experience in CIS applications and GIS
Mapping Software i.e. Arc Explorer, Arc Viewer, Arc Map View preferred. Five
years' experience in utility communication i.e. SCADA, LAN , WAN , and Fiber
Optic configuration. Ability to pass a pre-employment background check and an
initial drug screen.
Special Qualifications:
Possession of or ability to obtain a valid Driver's License within 60 days of
employment.
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Physical Demands
The work is medium work which requires lifting 50 lbs. maximum, or more if capability
is adequate to do so in given situations. In addition , frequent lifting and/or carrying of
objects weighing up to 10 lbs. such as computer printouts, meter books, hand held
electronic devices, meters, small tools, etc. Walking , driving, sitting, and minor lifting
are required. This position does require business related travel that can include out of
town, county, or state destinations for several days at a time. Additionally, the
following physical abilities are required:
• Balancing: sufficient to maintain body equilibrium to prevent falling while walking,
standing or crouching on narrow, slippery, or erratically moving surfaces. The
amount of balancing exceeds that needed for ordinary locomotion and
maintenance of body equilibrium .
• Crouching: sufficient to bend the body downward and forward by bending leg and
spine.
• Feeling: sufficient to perceive attributes of objects, such as size, shape,
temperature or texture by touching with skin, particularly that of fingertips.
• Handling: sufficient to pick, hold , or otherwise work, primarily with the whole hand.
• Hearing: sufficient to perceive the nature of sounds at normal speaking levels with
or without correction; ability to receive detailed information through oral
communication, and to make the discrimination in sound.
• Lifting: sufficient to raise objects from a lower to a higher position or moving objects
horizontally from position-to-position. Occurs to a considerable degree and
requires substantial use of upper extremities and back muscles.
• Mental Acuity: sufficient to make rational decisions through sound logic and
deductive processes.
• Pulling: sufficient to use upper extremities to exert force in order to draw, haul or
tug objects in a sustained motion.
• Pushing: sufficient to use upper extremities to press against something with steady
force in order to thrust forward, downward or outward.
• Reaching: sufficient to extend hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or
fingers.
• Speaking: sufficient to express or exchange ideas by means of the spoken word
including the ability to convey detailed or important spoken instructions to other
workers accurately and concisely.
• Stooping: sufficient to bend body downward and forward by bending spine at the
waist. Occurs to a considerable degree and requires full motion of the lower
extremities and back muscles.
• Talking: sufficient to express or exchange ideas by means of the spoken word
including those activities in which they must convey detailed or important spoken
instructions to other workers accurately, loudly, or quickly.
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• Visual Acuity: sufficient to observe violations of codes, to effectively operate
standard office equipment; ability to read and write reports, correspondence,
instructions, drawings, etc.; and to operate motor vehicles and/or heavy
equipment, by both day and night.
• Walking: sufficient to move about on foot to accomplish tasks, particularly for long
distances or move from one work site to another.
Work Environment
The work environment is primarily that of an office job and the noise and temperature
levels are moderate. The job may require working outside in a variety of weather
conditions.
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