HomeMy WebLinkAbout2021 BudgetCity of Fairhope
Fairhope, Alabama
Budget for Fiscal Year
October 1, 2020 – September 30, 2021
2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
TOTAL PROPERTY TAXES $5,947,563 $6,278,109 $6,655,414 0 0 $6,655,414
TOTAL LOCAL TAXES 11,055,002 10,569,756 10,569,760 60,000 40,000 10,669,760
TOTAL LICENSES AND PERMITS 4,624,675 4,334,078 4,334,000 (6,000)0 4,328,000
TOTAL FINES AND FORFEITURES 237,812 191,104 200,000 0 0 200,000
TOTAL COURT REVENUE 35,339 31,056 30,000 0 0 30,000
TOTAL ADULT RECREATION DEPT. 36,489 16,321 15,750 4,000 0 19,750
TOTAL RECREATION DEPT 456,362 239,411 257,400 0 0 257,400
TOTAL GOLF DEPARTMENT 1,060,651 1,001,299 1,001,500 14,000 0 1,015,500
TOTAL STATE OF ALABAMA 308,487 304,450 77,000 0 0 77,000
REVENUE
TOTAL INTEREST AND RENTS 273,450 312,965 281,476 0 0 281,476
TOTAL MARINA REVENUE 438,072 647,746 569,000 (91,800)0 477,200
TOTAL CHARGES FOR SERVICE 4,570,474 5,124,955 5,131,900 0 0 5,131,900
TOTAL OTHER REVENUE 363,000 1,734,267 1,308,187 0 0 1,308,187
PROJECTED TOTAL REVENUE $29,407,375 $30,785,517 $30,431,387 (19,800)40,000 $30,451,587
EXPENDITURES
GENERAL GOVERNMENT $2,721,119 $7,662,087 $2,926,833 (159,843)(3,395)$2,763,595
ELECTED OFFICIALS $104,932 $92,550 $279,729 (2,000)$277,729
JUDICIAL 308,348 288,967 319,512 (4,500)2,000 317,012
POLICE DEPARTMENT 6,180,246 6,542,930 7,589,431 (227,250)26,394 7,388,576
INFORMATION TECHNOLOGY 480,755 511,638 692,486 (12,613)0 679,873
REVENUE 262,394 268,202 370,753 (2,261)368,492
FIRE DEPARTMENT 873,893 572,522 1,262,154 (186,712)0 1,075,442
ECONOMIC & COMMUNITY DEVELOPMENT 1,982,774 1,566,511 2,207,888 (489,474)13,995 1,732,409
PARKS AND RECREATION SERVICES 4,495,136 4,488,165 5,131,672 (117,437)(17,270)4,996,965
PLANNING & DEVELOPMENT SERVICES 1,513,103 1,695,447 2,020,413 (68,853)(76,015)1,875,545
PUBLIC WORKS 7,970,184 7,515,698 8,331,029 (120,819)(24,500)8,185,710
TOTAL GOVERNMENTAL EXPENDITURES $26,892,884 $31,204,717 $31,131,900 (1,391,761)(78,791)$29,661,347
APPROPRIATIONS AND TRANSFERS
NON-DEPARTMENTAL FACILITIES $356,708 $276,472 $478,939 ($11,652)$0 $467,287
PUBLIC LIBRARY 818,477 859,401 816,431 0 0 816,431
BALDWIN COUNTY TRANSIT HUB 27,600 26,680 27,600 - - 27,600
THE HAVEN 65,000 65,000 75,000 - 7,500 82,500
BCBE 75,000 - - 75,000
AIRPORT 320,000 320,000 320,000 0 - 320,000
LEASE PURCHASE 52,438 - 69,820 0 - 69,820
TRANSFERS TO DEBT SERVICE 3,318,786 300,000 300,000 0 - 300,000
CAPITAL LEASE PROCEEDS (990,929)(155,999)0
TRANSFERS TO CAPITAL PROJECTS 1,143,500 118,337 180,361 0 $0 180,361
AIRPORT GRANT EXPENSE - 715,874 582,687 582,687
TOTAL APPROPRIATIONS AND TRANSFERS $5,111,581 $2,525,765 $2,925,838 ($11,652)$7,500 $2,921,686
REVENUES $29,407,375 $30,785,517 $30,431,387 ($19,800)$40,000 $30,451,587
Proposed Utility PILOT fee of 8% to the City (commu 1,128,000 629,000 970,000 970,000
Transfers from Impact Fees 116,393 1,371,973 678,774 678,774
TOTAL EXPENDITURES 32,004,465 33,730,481 34,057,738 (1,403,413)(71,291)32,583,033
SURPLUS (DEFICIT)(842,697)(519,697)(1,977,577)1,383,613 111,291 (482,672)
484,000
1,328$ 1
CITY OF FAIRHOPE
BUDGET FY 2020-2021
12% transfer from utilities (amount is diff between current and 12%. Total would be $1,454,000
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
PROPERTY TAXES
Real Estate Taxes $5,270,773 $5,635,852 $6,013,414 $6,013,414
Automobile Taxes 676,790 642,257 642,000 642,000
LOCAL TAXES 0
City Sales Tax 9,231,019 8,572,447 8,573,000 40,000 8,613,000
SSUT Income 38,683 550,311 550,000 60,000 610,000
Beer Tax 291,050 278,614 279,000 279,000
Beer Tax-Police Jurisdiction 27,722 28,376 28,000 28,000
Wine Tax 57,145 55,093 55,000 55,000
Wine Tax-Police Jurisdiction 443 415 400 400
Liquor Tax 135,266 115,492 115,500 115,500
Liquor Tax-Police Jurisdiction 35,372 22,304 22,300 22,300
Dog Tax 54 59 60 60
Cigarette Tax 82,064 63,197 63,200 63,200
Cigarette Tax-Police Jurisdict 39,942 43,316 43,300 43,300
Lodging Tax 459,010 313,306 313,000 313,000
Lodging Tax-Police Jurisdictio 657,232 526,826 527,000 527,000
LICENSES AND PERMITS 0
Business Lic-Inside City 2,345,235 2,472,359 2,473,000 2,473,000
Business Lic-Police Jurisdicti 91,818 118,051 118,000 118,000
Registration Fees-Solicit - 3,400 0
Parade/Misc Permit Fees 23,359 16,901 16,000 (6,000)10,000
Insurance Co. Franchises 279,989 286,333 286,000 286,000
Cable TV Franchise 281,446 251,267 251,000 251,000
Franchise Fees-City Prop 5,652 - 0 0
FINES AND FORFEITURES 0
Fines Forfeitures & Fees 237,812 191,104 200,000 200,000
STATE OF ALABAMA 0
Annual AL Liq Tax Allocation 302 3,675 0
Liquor Tax-Monthly Revenue 59,518 70,734 70,000 70,000
Fin Inst Excise Tax 238,196 222,910 0
Motor Veh Lic & Reg Fees 5,430 5,109 5,000 5,000
Oil Prod Privilege Tax 5,041 2,022 2,000 2,000
INTERESTS AND RENTS 0
Interest-Bank Deposits 95,876 220,640 215,000 215,000
Lease-Municipal Pier 23,857 21,929 10,000 10,000
Rent - F H Cotton Farm - 9,975 9,975 9,975
Rent - Faulkner 45,409 1 1 1
Rent - University of South AL 3,857 1,900 1,500 1,500
CHARGES FOR SERVICES 0
Dog Pound Fees 1,676 871 900 900
Utility Collections Fees 221,000 256,000 251,000 251,000
Admin Services - Utilities 2,284,000 2,555,000 2,615,000 2,615,000
OTHER REVENUE 0
Beach Revenue 15,430 13,875 13,000 13,000
Severance Tax - Gas & Oil 11,277 10,562 11,000 11,000
Sale of Fixed Assets 51,676 259,338 150,000 150,000
Brick memorials 2,587 1,535 1,500 1,500
Airport Grant Revenue 691,041 582,687 582,687
Rebate Income 12,755 11,167 10,000 10,000
Miscellaneous Income 16,155 7,627 7,500 7,500
Grants-misc-non-government 4,400 23,168 0
Community grants 20,000 200,000 200,000
2
GENERAL ADMINISTRATIVE
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
GENERAL ADMINISTRATIVE
TRANSFERS 0Natural gas fund 96,000 - - 0
Electric fund 168,000 - - 0
Water & sewer fund 246,000 - - 0
Transfer from Debt Service - - 0
Transfers from Impact Fee Fund 116,393 1,371,973 678,774 678,774Transfers from Muni Cap Impr Fund 249,195
Utility Transfers for ECD 1,128,000 629,000 970,000 970,000
Transfers In-Capital Purch Gas 58,367 0
Transfers In-Capital Purch Elec 58,367 0
Transfers In-Capital Purch Wtr/Swr 58,367 0TOTAL REVENUES $25,303,243 $27,351,419 $26,374,013 $26,468,011
EXPENDITURES
Salaries-Administrative 1,006,013 1,155,683 1,236,815 (3,330)(3,153)1,230,332
Overtime-Gen Admin 13,915 13,702 6,575 6,575Salary/Fee-City Attorney 36,000 36,000 36,000 36,000
Employee Payroll Taxes 65,828 87,957 95,136 (271)(242)94,623
Employee Retirement Exp 84,347 91,682 106,498 (273)106,225
Employee Medical Insurance 228,156 460,330 229,076 229,076
Required Contrib-OPEB 84,268 50,282 45,500 45,500Workers Comp Ins 128,260 120,467 1,265 1,265
Casualty/Property Insurance 105,049 105,049
Emergency Management - 3,500 3,500
Training/School/Travel 11,571 5,713 27,700 (15,200)12,500
Trustee Fees - - 2,000 2,000Audit & Accounting 62,946 60,458 60,000 60,000
Legal Fees 236,476 170,617 200,000 (25,000)175,000
Services-excl.acct&legal 61,923 78,742 168,531 (75,000)93,531
Computer Expense 105,356 100,702 157,889 (20,769)137,120
Office Supplies 28,293 15,725 29,000 (10,000)19,000Printers/Copiers/OE and supp 14,712 7,788 7,788
Postage 7,703 6,921 7,000 7,000
General Supplies 48,249 29,321 40,000 40,000
General Maintenance 32,775 23,822 34,500 (10,000)24,500
Communications 39,252 39,933 28,345 28,345Dues-Memberships-Subscrip 18,478 9,794 14,166 14,166
Employment Screening 2,000 2,000
Gasoline & Oil 500 1,487 1,500 1,500
Equip & Vehicle Repair 3,726 1,827 4,000 4,000
Uniforms 1,962 252 2,000 2,000Safety Wear and PPE 0
Purchases Vehicles & Equipment 173,564 165,660 34,000 34,000
Land/Right of Way Acquisitions 4,671,163 0
Credit Card Processing Fees - - 0 0
Bank Fees 1,394 12,828 9,000 9,000Printing - - 1,000 1,000
Recording Fees Paid 178 138 200 200
Colony Rent 12,298 9,715 12,500 12,500
Publications Newspapers 19,271 17,750 16,800 16,800
Election Expense 26,001 10,748 2,500 2,500COF Book & Sidewalk Brick 2,220 1,070 2,000 2,000
Historical District Expense - - 0 0
County Prisoner Expense 1,991 - 0 0
City Hall Maintenance 12,543 1,053 32,000 32,000
Grant Expenditures 20,000Sales Tax Collection Fees 153,614 165,807 153,000 153,000
Utilities for City Use 12,051 10,027 12,000 12,000TOTAL EXPENDITURES $2,721,119 $7,662,087 $2,926,833 ($159,843)($3,395)$2,763,595
NET INCOME/(LOSS)$22,582,124 $19,689,333 $23,447,180 $159,843 $3,395 $23,704,416
3
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries $81,747 $81,600 $146,200 $146,200
Employee Payroll Taxes 6,135 6,111 11,184 11,184
Employee Retirement Exp - - 7,770 7,770
Employee Medical Insurance 84,809 84,809
Workers Comp Ins 166 166
Casualty/Property Insurance 500 500
Training/School/Travel 16,372 1,414 22,000 (2,000)20,000
Computer Expense 64 1,110 0
General Supplies 240 2,218 0
Communications 0
Dues-Memberships-Subscrip 374 97 7,100 7,100
TOTAL EXPENDITURES $104,932 $92,550 $279,729 ($2,000)$0 $277,729
4
ELECTED OFFICIALS
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Court-Corrections Fund Revenue 35,339 31,056 $30,000 $30,000
TOTAL REVENUES $35,339 $31,056 $30,000 $0 $0 $30,000
EXPENDITURES
Salaries $154,954 $159,634 $163,627 2,000 $165,627
Overtime 11,046 25,986 25,000 25,000
Employee Payroll Taxes 12,158 13,482 14,430 14,430
Employee Retirement Exp 12,035 13,144 14,396 14,396
Employee Medical Insurance (1,197)45,194 44,913 44,913
Workers Comp Ins 125 125
Casualty/Property Insurance 824 4,331 2,901 2,901
Training/School/Travel 10,438 401 1,850 1,850
Services-excl.acct&legal 5,380 6,368 11,500 (4,500)7,000
Computer Expense 8,414 16,196 29,203 29,203
Office Supplies 7,202 1,449 5,000 5,000
Printers/Copiers/OE and supp 835 1,548 1,548
Postage - - 0 0
General Supplies 4,565 503 1,500 1,500
General Maintenance - - 1,500 1,500
Communications 140 970 1,544 1,544
Dues-Memberships-Subscrip 9,360 475 475 475
Employment Screening 0
Purchases-Vehicles and Equipment 72,883 - 0
Credit card processing fees 147 - 0
TOTAL EXPENDITURES $308,348 $288,967 $319,512 ($4,500)$2,000 $317,012
NET INCOME/(LOSS)($273,009)($257,911)($289,512)$4,500 ($2,000)($287,012)
5
JUDICIAL
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021 DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Grants-Police $2,500 $289,265 $300,000 $300,000
Inmate Phone Revenue 5,683 3,409 3,000 3,000
TOTAL REVENUES $8,183 $292,674 $303,000 $0 $0 $303,000
EXPENDITURES
Salaries $3,198,838 $3,542,158 $3,955,846 $21,795 $3,977,641
Overtime-Special Events 35,615 19,741 20,000 20,000
Overtime 147,326 146,846 130,500 130,500
Employee Payroll Taxes 267,722 276,981 314,135 1,668 315,803
Employee Retirement Exp 297,417 293,430 350,586 2,931 353,517
Employee Medical Insurance 695,622 814,924 832,139 832,139
Required Contrib-OPEB 127,989 54,183 53,698 53,698
Workers Comp Ins 93,541 93,541
Casualty/Property Insurance 291,673 232,485 214,509 214,509
Training/School/Travel 34,372 38,862 47,450 (2,000)45,450
Services-excl.acct&legal 10,043 14,912 58,698 58,698
Computer Expense 94,724 117,203 272,100 (45,657)226,443
Office Supplies 13,109 5,314 8,500 8,500
Printers/Copiers/OE and supp 5,246 16,512 16,512
Postage 245 226 300 300
General Supplies 147,301 21,478 39,851 39,851
Line of Duty Equip & Supplies - 60,059 32,525 32,525
General Maintenance 32,703 8,137 17,000 17,000
Communications 112,980 113,320 147,910 147,910
Dues-Memberships-Subscrip 4,356 6,896 8,427 8,427
Employment Screening 5,450 5,450
Gasoline & Oil 102,262 77,313 93,500 93,500
Equip & Vehicle Repair 46,362 61,099 34,700 34,700
Uniforms 20,574 16,659 23,650 23,650
Safety Wear and PPE - 6,201 9,775 9,775
Purchases Vehicles & Equipment 261,243 319,661 388,315 (179,593)208,723
Capital Improvements - 37,000 22,520 22,520
NCIC Data System 16,680 16,680 16,680 16,680
Jail Expense 115,609 81,682 121,068 121,068
DEA Funds Purchases 2,664 0
Corrections Capital Imprvments 25,980 77,821 183,546 183,546
Utilities for City Use 76,837 76,414 76,000 76,000
TOTAL EXPENDITURES $6,180,246 $6,542,930 $7,589,431 ($227,250)$26,394 $7,388,576
NET INCOME/(LOSS)($6,172,063)($6,250,255)($7,286,431)$227,250 ($26,394)($7,085,576)
6
POLICE
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries $377,014 $398,643 $410,754 $410,754
Overtime 33,394 40,246 36,050 36,050
Employee Payroll Taxes 30,896 32,820 34,181 34,181
Employee Retirement Exp 32,474 34,168 37,736 37,736
Employee Medical Insurance 81,416 81,416
Workers Comp Ins 405 405
Casualty/Property Insurance 9,265 9,265
Training/School/Travel 3,711 4,792 4,450 (4,450)0
Services-excl.acct&legal 8,500 8,500
Computer Expense 32,559 (3,863)28,696
Printers/Copiers/OE and supp 1,032 1,032
General Supplies 1,207 1,000 1,000
General Maintenance 5,000 (4,000)1,000
Communications 7,888 7,888
Dues-Memberships-Subscrip 450 206 600 600
Employment Screening 300 300
Gasoline & Oil 1,217 1,050 1,050
Equip & Vehicle Repair 392 664 1,000 (300)700
Uniforms - 100 300 300
Purchases Vehicles & Equipment 0
Capital Improvements 19,000 19,000
TOTAL EXPENDITURES $480,755 $511,638 $692,486 ($12,613)$0 $679,873
7
INFORMATION TECHNOLOGY
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries 227,630 233,190 258,858 $1,000 $259,858
Overtime 1,372 2,392 2,200 2,200
Employee Payroll Taxes 16,450 17,126 19,971 74 20,045
Employee Retirement Exp 15,154 14,668 19,658 65 19,723
Employee Medical Insurance 56,927 56,927
Workers Comp Ins 289 289
Casualty/Property Insurance 500 500
Training/School/Travel 1,537 552 4,950 (1,000)3,950
Computer Expense - - 3,000 (2,000)1,000
Office Supplies 1,000 1,000
Printers/Copiers/OE and supp 1,500 1,500
General Supplies 225 225 500 (250)250
General Maintenance 500 (250)250
Dues-Memberships-Subscrip 25 50 100 100
Gasoline & Oil 600 (100)500
Uniforms 200 200 400
TOTAL EXPENDITURES $262,394 $268,202 $370,753 ($2,261)$0 $368,492
8
REVENUE
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries $143,590 $149,283 $188,352 $188,352
Overtime 715 3,430 1,500 1,500
Fire Call Payments 62,590 107,118 80,000 80,000
Employee Payroll Taxes 11,000 11,412 14,524 14,524
Employee Retirement Exp 12,883 12,158 15,917 15,917
Employee Medical Insurance 84,848 40,118 40,740 40,740
Workers Comp Ins 3,995 3,995
Casualty/Property Insurance 54,821 31,333 39,349 39,349
Training/School/Travel 997 540 5,000 (1,000)4,000
Firemen Physicals - - 0
Services-excl.acct&legal 278 671 700 700
Computer Expense 3,142 2,812 11,930 (2,898)9,032
Printers/Copiers/OE and supp 774 774
Postage - - - 0
General Supplies 75,887 38,870 69,724 69,724
General Maintenance 71,927 16,475 22,200 22,200
Communications 2,138 4,012 14,596 14,596
Dues-Memberships-Subscrip 8,810 9,000 - 0
Employment Screening 200 200
Gasoline & Oil 11,496 9,881 15,000 (3,000)12,000
Equip & Vehicle Repair 87,879 81,320 132,900 (32,900)100,000
Uniforms 578 1,465 1,160 1,160
Safety Wear and PPE 560 140 29,880 29,880
Purchases Vehicles & Equipment 221,247 8,855 412,071 (75,414)336,657
Capital Improvements - 114,142 (71,500)42,642
Utilities for City Use 18,508 43,631 47,500 47,500
TOTAL EXPENDITURES $873,893 $572,522 $1,262,154 ($186,712)$0 $1,075,442
9
FIRE
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Community Dev Revenue $13,730 $7,755 $0
TOTAL REVENUES $13,730 $7,755
EXPENDITURES
Salaries $139,149 $136,363 $129,920 48,726 (43,130)$135,516
Overtime - 2,874 0
Employee Payroll Taxes 10,400 10,113 9,995 3,671 (3,299)10,367
Employee Retirement Exp 9,327 7,901 9,732 3,793 (3,302) 10,223
Employee Medical Insurance 38,337 28,768 28,498 28,498
Workers Comp Insurance 2,904 2,904
Casualty/Property Insurance 1,856 6,233 4,734 4,734
Training/School/Travel 4,791 2,355 3,500 (1,500) 2,000
Services-excl.acct&legal 188 0 0
Computer Expense 1,535 2,144 15,619 (3,863)11,756
Office Supplies 1,080 1,379 2,000 2,000
Printers/Copiers/OE and supp 1,032 1,032
Postage 382 38 700 (250)450
Communications 877 1,003 2,302 2,302
Dues-Memberships-Subscrip 1,437 239 1,475 1,475
Employment Screening 0 0
Gasoline & Oil 224 103 200 200
Equip & Vehicle Repair 136 5 500 500
Purchases Vehicles & Equipment - 7,397 25,197 25,197
Community Events 210,162 311,490 198,177 (43,312)154,865
Charitable Contributions 570,000 174,016 197,500 44,000 241,500
Adv & Promotion 41,178 37,152 57,450 (15,450)42,000
Tourism 33,610 10,162 41,000 (26,000)15,000
TOTAL EXPENDITURES $1,064,481 $739,923 $732,435 ($34,185)($5,731)$692,519
NET INCOME/(LOSS)($1,050,751)($732,168)($732,435)$34,185 $5,731 ($692,519)
10
ECONOMIC AND COMMUNITY DEVELOPMENT
ACCOUNT DESCRIPTION
2019
ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Rent - Civic Center $58,397 $46,956 $30,000 $30,000
Rent - Park/Sidewalk Areas 17,186 (1,639)1,000 1,000
TOTAL REVENUES $75,583 $45,317 $31,000 $31,000
EXPENDITURES
Salaries $114,627 $126,190 $139,030 $139,030
Overtime 1,723 3,577 0
Employee Payroll Taxes 8,485 9,447 10,636 10,636
Employee Retirement Exp 10,312 10,005 11,619 11,619
Employee Medical Insurance 57,321 27,958 31,867 31,867
Workers Comp Insurance 2,438 2,438
Casualty/Property Insurance 2,029 4,135 2,541 2,541
Training/School/Travel - 52 0 0
Services-excl.acct&legal 565 180 300 300
Computer Expense 2,964 4,048 16,479 (3,863)12,616
Office Supplies 301 868 1,000 1,000
Printers/Copiers/OE and supp 463 1,032 1,032
Postage - 100 100
General Supplies 30,644 11,672 4,200 5,800 10,000
General Maintenance 17,961 21,724 12,500 2,500 15,000
Communications - 474 2,041 2,041
Dues-Memberships-Subscrip - - 0 0
Employment Screening 200 200
Gasoline & Oil 118 53 200 200
Equip & Vehicle Repair 1,806 512 1,500 1,500
Uniforms - - 700 700
Safety Wear and PPE - - 500 500
Purchases Vehicles & Equipment - - 20,000 (20,000)0
Capital Improvements - 56,949 506,250 (415,000)91,250
Equipment Rental 4,000 (4,000)0
Utilities for City Use 28,345 23,239 28,000 28,000
TOTAL EXPENDITURES $277,201 $301,546 $797,133 ($434,563)$0 $362,570
NET INCOME/(LOSS)($201,618)($256,229)($766,133)$434,563 $0 ($331,570)
11
CIVIC CENTER
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Museum Donations $30,050
TOTAL REVENUES - $30,050 - - - -
Salaries $84,679 $78,264 $109,954 $109,954
Overtime 1,632 204 1,000 1,000
Employee Payroll Taxes 6,485 5,881 8,488 8,488
Employee Retirement Exp 6,832 5,154 8,355 8,355
Employee Medical Insurance 7,479 9,763 12,145 12,145
Workers Comp Insurance 1,656 1,656
Casualty/Property Insurance 7,585 7,650 8,455 8,455
Training/School/Travel 86 52 1,000 (500)500
Services-excl.acct&legal 5,140 156 300 300
Computer Expense 3,317 5,706 18,189 (3,863)14,326
Printers/Copiers/OE and supp 823 1,032 1,032
General Supplies 9,811 5,250 13,000 (3,000)10,000
General Maintenance 8,774 21,642 11,300 11,300
Communications - 704 2,813 2,813
Dues-Memberships-Subscriptions 330 330
Employment Screening 200 200
Equip & Vehicle Repair - - 0
Purchases Veh & Equip 9,749 - 0
Capital Improvements - - - 19,726 19,726
Utilities for City Use 14,251 9,460 10,000 10,000
TOTAL EXPENDITURES $165,819 $150,708 $208,217 ($7,363)$19,726 $220,580
12
MUSEUM/WELCOME CENTER
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Rent - Nix Center $28,867 $13,203 $13,000 $13,000
Memberships 27,125 10,925 11,000 4,000 15,000
Donations - 300 0
Dance Revenue 7,105 2,827 3,000 3,000
Instruction 451 1,019 500 500
Misc Rev - Special Services 1,808 1,250 1,250 1,250
TOTAL REVENUES $65,356 $29,524 $28,750 $4,000 $0 $32,750
EXPENDITURES
Salaries $162,819 $142,967 $193,803 $193,803
Overtime 1,310 329 1,000 1,000
Employee Payroll Taxes 12,493 10,851 14,902 14,902
Employee Retirement Exp 9,138 8,961 10,341 10,341
Employee Medical Insurance 48,535 23,273 24,718 24,718
Workers Comp Insurance 3,580 3,580
Casualty/Property Insurance 20,697 13,665 15,561 15,561
Training/School/Travel - 52 300 300
Services-excl.acct&legal 400 277 500 500
Computer Expense 2,411 5,992 17,339 (3,863)13,476
Printers/Copiers/OE and supp 338 1,032 1,032
Postage - - 0 0
General Supplies 13,330 11,795 12,000 (2,000)10,000
Nix Center Maintenance 24,778 21,162 25,000 25,000
Communications - 1,052 2,427 2,427
Dues-Memberships-Subscrip - - 500 500
Employment Screening 400 400
Gasoline & Oil 344 124 400 400
Equip & Vehicle Repair 223 37 500 500
Purchases Vehicles & Equipment 45,557 - - 0
Capital Improvements - - - 0
Credit Card Processing Fees 868 763 800 800
Kitchen Supplies 2,425 1,528 2,500 2,500
Special Programs 3,611 1,105 3,500 (1,500)2,000
Dance Expense 8,420 3,700 4,500 4,500
Office Expense 11,241 3,795 10,000 (5,000)5,000
Shuttle Bus Expense 2,402 975 2,000 (1,000)1,000
Other Expenses - - 500 500
Utilities for City Use 104,272 121,592 122,000 122,000
TOTAL EXPENDITURES $475,273 $374,334 $470,103 ($13,363)$0 $456,740
NET INCOME/(LOSS)($409,917)($344,810)($441,353)$17,363 $0 ($423,990)
13
NIX CENTER
ACCOUNT DESCRIPTION 2019 ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Rec Dept Memb/Pass $307,816 $161,098 $160,000 $160,000
Rec Dept Pool Memberships 66,493 27,223 45,000 45,000
Rec Dept Summer Program 17,010 7,445 7,400 7,400
Rec Dept Miscellaneous 18,723 7,552 7,500 7,500
Recreation Field Rental 600
Tennis Revenue 550 - 0
Tennis Memberships 23,495 18,325 20,000 20,000
Miscellaneous Tennis Revenue 16,157 13,613 14,000 14,000
Tennis Shop Sales 6,118 3,555 3,500 3,500
TOTAL REVENUES $456,362 $239,411 $257,400 $257,400
EXPENDITURES
Salaries $1,081,879 $1,066,953 $1,226,531 ($19,781)$1,206,750
Overtime 17,376 20,255 15,780 15,780
Employee Payroll Taxes 82,220 81,214 95,037 (1,513)93,524
Employee Retirement Exp 59,000 56,644 79,244 (1,490)77,754
Employee Medical Insurance 97,240 220,321 219,822 219,822
Required Contrib-OPEB - 5,821 5,821 5,821
Workers Comp Insurance 22,565 22,565
Casualty/Property Insurance 88,234 65,958 63,893 63,893
Training/School/Travel 2,781 1,018 3,500 (1,000)2,500
Professional Services 9,609 29,210 5,000 5,000
Computer Expense 11,081 17,540 74,435 (7,784)66,651
Printers/Copiers/OE and supp 2,454 2,064 2,064
Postage - - 0 0
General Supplies 178,547 166,126 177,450 177,450
General Maintenance 102,911 91,505 95,000 95,000
Communications 1,547 3,906 4,839 4,839
Dues-Memberships-Subscrip 100 300 300 300
Employment Screening 3,500 3,500
Gasoline & Oil 15,215 9,423 14,000 14,000
Equip & Vehicle Repair 25,471 10,686 20,000 20,000
Uniforms 2,715 2,375 3,500 (750)2,750
Purchases Vehicles & Equipment 161,221 48,458 76,644 (13,000)63,644
Capital Improvements - 126,853 209,264 (18,270)190,994
Tennis Expense 14,472 22,404 20,000 20,000
Equipment Rental 4,104 5,000 5,000
Cost-Tennis Shop Sales 4,435 2,919 3,000 3,000
Credit Card Processing Fees 5,944 4,598 5,660 5,660
Pool Supplies 19,025 12,022 15,000 15,000
Utilities for City Use 340,163 313,473 331,000 331,000
TOTAL EXPENDITURES $2,321,185 $2,386,539 $2,797,849 ($45,318)($18,270)$2,734,261
NET INCOME/(LOSS)($1,864,823)($2,147,128)($2,540,449)$45,318 $18,270 ($2,476,861)
14
PARKS AND RECREATION
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Pumpout Service $175 $490 $200 $200
Fairhope Docks Slip Rentals 167,064 208,960 160,000 15,000 175,000
Marina Fuel Income 269,522 436,561 406,800 (106,800)300,000
Docks - Ship Store Sales 1,311 1,735 2,000 2,000
TOTAL REVENUES $438,072 $647,746 $569,000 ($91,800)$0 $477,200
EXPENDITURES
Salaries $96,657 $110,066 $117,767 $117,767
Overtime 1,371 3,406 1,000 1,000 2,000
Employee Payroll Taxes 7,393 8,392 9,086 9,086
Employee Retirement Exp 5,546 6,969 8,761 8,761
Employee Medical Insurance 4,663 26,691 27,181 27,181
Workers Comp Insurance 1,940 1,940
Casualty/Property Insurance 2,520 6,610 5,849 5,849
Training/School/Travel - 26 0
Services-excl.acct&legal 5,919 10,463 8,000 8,000
Computer Expense 1,495 1,079 12,618 12,618
Office Supplies 538 362 400 400
Printers/Copiers/OE and supp 104 516 516
Postage - - 300 (300)0
General Supplies 10,747 11,806 32,689 (18,933)13,756
General Maintenance 299,925 12,096 20,000 20,000
Communications 1,687 858 1,754 1,754
Employment Screening 300 300
Cost - Ship Store Sales 2,148 1,033 2,000 2,000
Diesel 54,317 37,361 35,000 35,000
Gasoline & Oil 114,548 194,138 150,000 150,000
Equip & Vehicle Repair 1,542 5,362 3,000 3,000
Uniforms 260 188 400 400
Safety Wear and PPE - 0
Purchases Vehicles & Equipment - 36,285 - 0
Capital Improvements - 65,780 25,000 25,000
Credit Card Processing Fees 10,485 15,538 15,000 15,000
Utilities for City Use 18,350 17,397 17,000 17,000
TOTAL EXPENDITURES $640,111 $572,010 $495,561 ($19,233)$1,000 $477,328
NET INCOME/(LOSS)($202,039)$75,736 $73,439 ($72,567)($1,000)($128)
15
FAIRHOPE DOCKS
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS 2021 DEPARTMENTAL LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS 2021 FINAL APPROVED
REVENUES
Memberships $192,922 $193,558 $194,000 $194,000
Green Fees 189,173 182,758 183,000 183,000
Cart Rentals 375,194 371,744 372,000 372,000
Pro Shop Sales 97,297 77,386 77,500 77,500
Pro Shop Sales - Custom Order 18,003 6,124 6,000 14,000 20,000
Driving Range 51,308 46,725 46,000 46,000
Beverage Sales 67,681 67,567 67,500 67,500
Food Sales 62,340 50,236 50,000 50,000
Patio Rentals and Events - 350 500 500
Handicap Fees 6,733 4,852 5,000 5,000
TOTAL REVENUES $1,060,651 $1,001,299 $1,001,500 $14,000 $0 $1,015,500
CLUBHOUSE EXPENDITURES
Salaries-Clubhouse $319,541 $311,835 $425,522 (16,392)$409,130
Overtime 7,651 8,018 7,600 7,600
Employee Payroll Taxes 24,895 24,405 33,134 (1,254)31,880
Employee Retirement Exp 14,909 12,855 33,025 (1,234)31,791
Employee Medical Insurance 120,228 51,983 40,820 40,820
Required Contrib-OPEB 28,574 33,858 33,858 33,858
Workers Comp Insurance 4,061 4,061
Casualty/Property Insurance 15,397 17,448 12,763 12,763
Training/School/Travel - 212 500 500
Professional Services 1,958 447 750 750
Computer Expense 3,764 12,701 17,339 (3,863)13,476
Printers/Copiers/OE and supp 2,407 3,000 3,000
Postage 99 - 200 200
Supplies-Clubhouse 20,318 7,020 21,600 (3,600)18,000
General Maintenance 15,273 12,499 15,000 15,000
Communications 4,774 1,825 3,558 3,558
Dues-Memberships-Subscrip 3,515 455 4,000 (2,000)2,000
Employment Screening 1,000 1,000
Gasoline & Oil - - 200 (200)0
Equip & Vehicle Repair 1,824 18 1,000 200 1,200
Uniforms 1,898 1,664 2,300 (800)1,500
Safety Wear and PPE - 0
Purchases Vehicles & Equipment 7,082 0 0
Capital Improvements - 37,700 20,000 20,000
Equipment Rental Lease 27,988 55,000 55,000
Credit Card Processing Fees 16,285 16,830 15,000 15,000
Adv & Promotion 8,454 5,574 10,000 (5,000)5,000
Utilities for City Use 32,945 30,752 32,000 32,000
Purchases-Beer, Wine 29,969 32,336 38,000 38,000
Purchases-Food 40,951 38,624 42,000 42,000
Supplies-Grill 17,008 19,431 20,000 20,000
Cost-Pro Shop Sales 57,280 51,701 60,000 60,000
Pro Shop-Custom Orders 19,757 2,107 20,000 20,000
TOTAL CLUBHOUSE EXPENDITURES $814,349 $762,691 $973,230 ($34,143)$0 $939,087
16
GOLF OPERATIONS
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021 DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries-grounds $316,180 $343,139 $375,540 ($5,174)$370,366
Overtime 1,638 1,262 2,000 2,000
Employee Payroll Taxes 23,446 25,350 28,882 (396)28,486
Employee Retirement Exp 24,891 25,741 31,073 (387)30,686
Employee Medical Insurance 120,296 111,965 107,277 107,277
Required Contrib-OPEB 13,944 - - 0
Workers Comp Insurance 3,970 3,970
Casualty/Property Insurance 21,229 17,160 13,899 13,899
Training/School/Travel 300 131 500 500
Professional Services 11,635 459 - 0
Computer Expense - 1,616 4,120 (966)3,154
Printers/Copiers/OE and supp 258 258
General Supplies 80,048 73,907 80,000 80,000
General Maintenance 12,760 4,601 7,500 7,500
Communications 425 891 993 993
Employment Screening 1,000 1,000
Gasoline & Oil 13,834 10,385 15,000 15,000
Equip & Vehicle Repair 27,043 27,821 30,000 (2,000)28,000
Uniforms 1,889 1,836 2,000 2,000
Safety Wear and PPE - - 0
Purchases Vehicles & Equipment 28,020 25,644 16,200 16,200
Capital Improvements 40,000 40,000
Equipment Rental Lease 69,819 79,820 (9,820)70,000
Utilities for City Use 21,914 25,200 25,000 25,000
TOTAL GROUNDS EXPENDITURES $719,491 $766,926 $865,032 ($18,743)$0 $846,289
NET INCOME/(LOSS)($473,189)($528,318)($836,762)$66,886 $0 ($769,876)
17
GOLF GROUNDS
ACCOUNT DESCRIPTION
2019
ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS 2021 FINAL
APPROVED
REVENUES
Rezoning Applications $19,128 $7,210 $7,000 $7,000
Subdivision Fees 166,325 249,975 195,000 195,000
TOTAL REVENUES $185,453 $257,185 $202,000 $202,000
EXPENDITURES
Salaries $418,319 $488,299 $545,541 (427)$545,114
Overtime 5,990 1,816 2,000 2,000
Employee Payroll Taxes 31,791 36,268 41,887 (33)41,854
Employee Retirement Exp 34,947 37,836 45,830 (34)45,796
Employee Medical Insurance 46,214 84,631 87,998 87,998
Required Contrib-OPEB - 5,821 5,821 5,821
Workers Comp Insurance 493 493
Casualty/Property Insurance 7,282 14,527 8,071 8,071
Training/School/Travel 5,048 1,786 7,000 (2,000)5,000
Legal Fees - 141,700 71,000 71,000
Services-excl.acct&legal 35,236 14,728 17,500 17,500
Computer Expense 19,879 13,885 39,189 (2,009)37,180
Office Supplies 4,415 1,988 3,000 3,000
Printers/Copiers/OE and supp 728 9,580 9,580
Postage - - 5,000 (5,000)0
General Supplies 12,050 2,031 5,000 5,000
General Maintenance 1,341 3,011 1,500 1,500
Communications 2,743 4,155 7,841 7,841
Dues-Memberships-Subscrip 2,806 8,736 15,140 (1,140)14,000
Employment Screening 500 500
Gasoline & Oil 1,897 992 1,600 1,600
Equip & Vehicle Repair 1,524 964 1,000 1,000
Safety Wear and PPE - - - 0
Purchases Vehicles & Equipment - 23,854 - 0
Capital Improvements 15,000 (15,000)0
Equipment rental 0
Publications Newspapers 3,876 11,405 7,500 7,500
Utilities for City Use - - - 0
TOTAL EXPENDITURES $635,358 $899,160 $944,991 ($25,149)($494)$919,348
NET INCOME/(LOSS)($449,905)($641,975)($742,991)$25,149 $494 ($717,348)
18
PLANNING
ACCOUNT DESCRIPTION
2019
ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Building Permits $1,031,961 $858,901 $861,000 $861,000
Inspection Fees 464,707 274,859 276,000 276,000
Misc Bldg Dept Fees/Fines 33,273 25,954 26,000 26,000
State of AL Commercial Fee 48,107 18,843 20,000 20,000
TOTAL REVENUES $1,578,048 $1,178,557 $1,183,000 $0 $0 $1,183,000
EXPENDITURES
Salaries $447,136 $487,209 $560,955 (65,596)$495,359
Overtime 1,352 5,119 1,900 (175)1,725
Employee Payroll Taxes 33,442 36,771 43,045 (5,018)38,027
Employee Retirement Exp 37,514 39,432 47,720 (4,907)42,813
Employee Medical Insurance 172,420 123,849 121,736 121,736
Workers Comp Insurance 7,130 7,130
Casualty/Property Insurance 16,652 18,539 12,630 12,630
Training/School/Travel 10,999 4,633 12,000 (2,000)10,000
Services-excl.acct&legal 3,080 88 42,931 42,931
Building Fees 48,106 17,196 20,000 20,000
Computer Expense 11,901 8,668 87,248 (9,659)77,589
Office Supplies 4,654 3,757 8,000 (1,500)6,500
Printers/Copiers/OE and supp 1,057 9,580 9,580
Postage - - 250 250
General Supplies 18,572 8,148 10,500 1,500 12,000
General Maintenance 366 344 4,500 4,500
Communications 5,033 6,773 10,877 10,877
Dues-Memberships-Subscrip 1,305 580 5,120 (3,120)2,000
Employment Screening 300 300
Gasoline & Oil 8,725 5,999 8,000 8,000
Equip & Vehicle Repair 3,971 2,784 3,500 3,500
Uniforms 1,524 1,755 1,000 500 1,500
Safety Wear and PPE - - 2,000 (1,250)750
Purchases Vehicles & Equipment 26,300 - 28,000 (28,000)0
Equipment rental 0
Credit Card Processing Fees 24,107 23,096 25,000 25,000
Printing 586 492 1,500 1,500
TOTAL EXPENDITURES $877,745 $796,288 $1,075,422 ($43,704)($75,521)$956,197
NET INCOME/(LOSS)$700,303 $382,270 $107,578 $43,704 $75,521 $226,803
19
BUILDING AND PERMITTING
ACCOUNT DESCRIPTION
2019
ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Mosquito Control Revenue $24,960 $24,960 $25,000 $25,000
Rent-City Equipment - - 1,000 1,000
TOTAL REVENUES $24,960 $24,960 $26,000 $0 $0 $26,000
EXPENDITURES
Salaries $1,735,441 $1,919,064 $2,104,911 (58,649)(3,000)$2,043,262
Overtime 57,956 128,340 83,000 (21,500)61,500
Employee Payroll Taxes 131,312 149,750 172,345 (9,457)162,888
Employee Retirement Exp 145,018 157,717 197,396 (4,625)192,771
Employee Medical Insurance 454,244 466,369 465,478 465,478
Required Contrib-OPEB 56,212 32,799 28,037 28,037
Workers Comp Insurance 47,906 47,906
Casualty/Property Insurance 126,793 95,734 78,697 78,697
Training/School/Travel 4,717 5,178 8,000 (3,000)5,000
Professional Services 40,785 39,656 15,000 15,000
Computer Expense 11,646 7,606 23,609 (4,829)18,780
Printers/Copiers/OE and supp 553 1,290 1,290
Postage 37 - 0
General Supplies 114,392 93,214 90,000 90,000
General Maintenance 45,817 32,580 48,000 (3,000)45,000
Communications 8,039 12,760 16,721 16,721
Dues-Memberships-Subscrip - 328 800 800
Employment Screening 2,700 2,700
Gasoline & Oil 88,827 60,791 72,900 72,900
Equip & Vehicle Repair 160,465 130,709 102,000 102,000
Uniforms 15,755 5,186 14,680 14,680
Safety Wear and PPE 280 4,481 10,000 (2,000)8,000
Purchases Vehicles & Equipment 470,102 50,989 164,160 164,160
Streets-Transfer to Debt Service - 175,697 175,698 175,698
Capital Improvements 38,163 27,481 27,481
Equipment Rental 2,202 5,519 3,000 3,000
Beach Repairs and Maint 42,844 43,805 70,000 70,000
Flowers 81,142 109,937 135,000 (15,000)120,000
St Material & Landscaping 310,931 300,088 300,000 300,000
Sidewalks 10,776 15,549 60,158 60,158
Utilities for City Use 143,356 143,831 144,000 144,000
TOTAL EXPENDITURES $4,259,090 $4,226,394 $4,662,967 ($100,560)($24,500)$4,537,907
NET INCOME/(LOSS)($4,234,130)($4,201,434)($4,636,967)$100,560 $24,500 ($4,511,907)
20
STREETS AND FACILITIES MAINTENANCE
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Sanitation Collection $1,897,473 $2,063,109 $2,070,000 $2,070,000
Sale - Recycle Paper 18,242 - - 0
Sale - Trash Cans 390 1,690 2,000 2,000
Sale - Rcycl Plastic & Misc 683 9,030 2,500 2,500
TOTAL REVENUES $1,916,788 $2,073,829 $2,074,500 $0 $0 $2,074,500
EXPENDITURES
Salaries $889,876 $941,986 $1,007,821 $1,007,821
Overtime 79,855 74,775 78,500 78,500
Employee Payroll Taxes 71,186 75,167 83,104 83,104
Employee Retirement Exp 77,430 77,546 95,193 95,193
Employee Medical Insurance 192,322 286,441 288,551 288,551
Required Contrib-OPEB 32,359 36,768 39,678 39,678
Workers Comp Insurance 53,214 53,214
Casualty/Property Insurance 78,057 64,451 60,134 60,134
Training/School/Travel 1,061 13 3,760 (2,260)1,500
Services-excl.acct&legal 940 726 5,000 (4,000)1,000
Computer Expense 1,195 2,129 4,550 (966)3,584
Printers/Copiers/OE and supp 524 258 258
General Supplies 25,438 21,300 16,020 16,020
General Maintenance 412 1,417 17,000 (12,000)5,000
Communications 873 2,245 3,873 3,873
Dues-Memberships-Subscrip - - - 0
Employment Screening 2,000 2,000
Bad Debts 19,681 8,091 20,000 20,000
Gasoline & Oil 111,825 91,729 100,000 100,000
Equip & Vehicle Repair 191,162 174,483 160,000 160,000
Uniforms 11,040 280 10,260 10,260
Safety Wear and PPE - 2,720 2,500 2,500
Purchases Vehicles & Equipment 890,539 182,468 165,400 165,400
Sanitation-Transfer to Debt Service 194,643 333,180 333,180
Sanitation-Transfer to Debt Service- Peterson Lightning Loader 0
Capital Improvements 40,000 40,000
Landfill Charges 328,906 363,793 348,000 348,000
Landfill Maintenance 28,585 25,204 25,500 25,500
Purchases-Recy Bins/Gbge Cans 64,440 33,294 59,550 59,550
Utilities for City Use 3,774 3,356 4,500 4,500
TOTAL EXPENDITURES $3,100,956 $2,665,546 $3,027,546 ($19,226)$0 $3,008,320
NET INCOME/(LOSS)($1,184,168)($591,717)($953,046)$19,226 $0 ($933,820)
21
SANITATION
Account Description
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Salaries $326,822 $351,963 $375,271 $375,271
Overtime 2,983 10,116 5,000 5,000
Employee Payroll Taxes 24,496 26,702 29,091 29,091
Employee Retirement Exp 25,908 27,070 31,459 31,459
Employee Medical Insurance 46,988 82,905 76,342 76,342
Required Contrib-OPEB 28,574 14,018 14,018 14,018
Workers Comp Insurance 8,588 8,588
Casualty/Property Insurance 8,861 12,560 8,129 8,129
Training/School/Travel - 26 3,600 (2,100)1,500
Services-excl.acct&legal 170 180 - 0
Computer Expense 3,079 4,392 9,100 (1,932)7,168
Printers/Copiers/OE and supp 410 516 516
General Supplies 84,216 51,238 51,900 51,900
General Maintenance 8,615 9,636 5,500 5,500
Communications 390 1,197 2,341 2,341
Employment Screening 200 200
Gasoline & Oil 5,048 11,584 4,000 2,000 6,000
Equip & Vehicle Repair 11,064 6,679 8,500 8,500
Uniforms 2,637 1,968 2,660 (660)2,000
Safety Wear and PPE - 420 960 960
Purchases Vehicles & Equip 30,288 4,799 - 0
Capital Improvements - - 0
Utilities for City Use - 5,894 3,341 1,659 5,000
TOTAL EXPENDITURES $610,138 $623,757 $640,516 ($1,033)$0 $639,483
22
FLEET MAINTENANCE
ACCOUNT DESCRIPTION
2019
ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Library capital purchases/improvements 47,266 8,639 $137,287 $137,287
Library utilities 215,727 199,021 210,000 210,000
Library Bldg Maint/Equipment 21,861 16,042 25,000 25,000
Library Communications 11,160 12,888 19,652 (6,652) 13,000
Parking Garage Maintenance 9,591 4,235 8,000 8,000
Boys and Girls Club capital purchases/improvemen 8,736 - 16,000 16,000
Boys and Girls Club utilities 16,169 8,810 11,000 11,000
Boys and Girls Club Maint/Equ 3,621 2,534 2,000 2,000
Haven Maintenance 7,884 12,133 25,000 (5,000)20,000
Haven Utilities 13,693 11,171 14,000 14,000
K-1 Center Maintenance 10,000 10,000
Fishermans Wharf Maintenance 1,000 1,000 1,000 1,000
TOTAL NON-DEPARTMENTAL FACILITIES $356,708 $276,472 $478,939 ($11,652)$0 $467,287
23
NON-DEPARTMENTAL FACILITIES
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
Public Library-Approp. $818,477 $859,401 $816,431 $816,431
The Haven 65,000 65,000 75,000 7,500 82,500
Airport Appropriation-Debt Svc 320,000 320,000 320,000 320,000
BCBE-(coaches-summer program)75,000 75,000
Baldwin Co. Transit Hub 27,600 26,680 27,600 27,600
TOTAL EXPENDITURES $1,231,077 $1,271,081 $1,314,031 $1,321,531
Lease Purchase $52,438 - $69,820 $69,820
Transfers-Debt Svc Fund-Loan BCBE 3,318,786 300,000 300,000 300,000
Capital Lease Proceeds (990,929)(155,999)
Loan-BCBE (1,500,000)
TOTAL EXPENDITURES $2,380,296 (1,355,999) $369,820 $0 $0 $369,820
Transfers-Cap Proj Fund $1,143,500 118,337 $180,361 $180,361
Trans to Impact Fee Fund -
Trans to Muni Cap Improvement Fund 906,107
Airport Grant Expense - 715,874 582,687 582,687
TOTAL EXPENDITURES $1,143,500 $1,740,318 $763,048 $0 $0 $763,048
TOTAL APPROPRIATIONS,
DEBT, AND OTHER TRANSFERS $4,754,873 $1,655,400 $2,446,899 $0 $0 $2,454,399
24
APPROPRIATIONS, DEBT, AND OTHER
Account Description
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
2% Petroleum Inspect Fee $7,394 $6,982 $7,000 $7,000
7 cent Gas Excise Tax 46,405 43,625 43,000 43,000
4 cent Gas Excise Tax 26,944 25,281 25,000 25,000
5% Gas Excise Tax 15,376 14,520 15,000 15,000
TOTAL REVENUES $96,118 $90,408 $90,000 $90,000
EXPENDITURES
Street Matl/Construction $77,561 $1,799 $15,000 $15,000
Trans/cap proj - road const - 81,227 132,500 132,500
TOTAL EXPENDITURES $77,561 $83,026 $147,500 $147,500
NET INCOME/(LOSS)$18,557 $7,382 ($57,500)($57,500)
25
GAS TAX
Account Description
2020
ACTUALS
2020
BUDGET
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Gas Tax Rev-Rebuild AL $64,457 $57,750 $57,750
Diesel Tax Rev-Rebuild AL 19,818 17,250 17,250
TOTAL REVENUES $84,275 $0 $75,000 $75,000
EXPENDITURES
Trans/cap proj - road const $75,000 $75,000
TOTAL EXPENDITURES $0 $0 $75,000 $75,000
NET INCOME/(LOSS)$84,275 $0 $0 $0
26
REBUILD ALABAMA
ACCOUNT DESCRIPTION 2019 ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Federal Grants 57,853 24,240 $943,710 $943,710
Fema-Grant Revenues - - - 0
Grant income-ALDOT 235,835 470,306 551,040 551,040
Interest Earned 5,349 9,701 5,000 5,000
Transfers from Gen Fund 1,143,500 118,337 180,361 180,361
Transfers from Gas Tax - 81,227 132,500 132,500
Transfers from Rebuild AL Fund 75,000 75,000
Transfers from Impact Fee Fund 250,000 325,000 1,852,160 89,585 1,941,745
Transfers from Muni Cap Impr Fund 741,288 741,288
TOTAL REVENUES 1,692,537 1,028,810 4,481,059 - 89,585 4,570,644
EXPENDITURES
Rock Creek Stabilization Project $646,579 $41,300 $41,300
Drainage Improvements 118,974 181,699 1,326,288 89,585 1,415,873
City wide street resurf/misc 243,975 407,225 513,651 513,651
BRATS Hub Transit Shelter 57,250 30,300 1,152,950 1,152,950
MPO Gayfer Greeno turnlanes 688,801 688,801
Boys and Girls Club playground - 110,982 110,982
ADA Platforms and Ramps-Stadiu 4,665 21,457 165,443 165,443
K-1 Center 2,511,785 51,600 650,000 (25,000) 625,000
Electrical at Main Pier 175,647 88,985 43,258 43,258
AL Trans Rehab Twin Bch at 98 102,610 15,727 15,727
Volanta Park Baseball Project 670,000 670,000
TOTAL EXPENDITURES $5,209,605 $2,167,812 $5,378,399 ($25,000)$89,585 $5,442,984
NET INCOME/(LOSS)($3,517,068)($1,139,002)($897,340)$25,000 ($0)($872,340)
27
CAPITAL PROJECTS
Account Description 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET MAYOR EDITS
COUNCIL
EDITS 2021 FINAL
APPROVED
Notes/
Comments
REVENUES
Cash Acct-Police 180,995 124,469 $120,000 $120,000
Cash Acct-Fire 199,144 148,964 150,000 150,000
Cash Acct-Transportation 259,365 207,127 200,000 200,000
Cash Acct-Recreation 642,594 492,085 475,000 475,000
Interest Income 23,419 34,330 16,000 16,000
TOTAL REVENUES $1,305,517 $1,006,975 $961,000 $961,000
EXPENDITURES
Transfer to General-Police $100,000 $58,797
Transfer to General-Fire 8,294 8,855 $378,774 $378,774 See A below
Transfer to General-Transportation 8,099 -
Transfer to General-Recreation - 1,304,320 300,000 300,000 See B below
Transfers-CPF-Transportation 250,000 300,000 911,178 $89,585 1,000,763 See C below
Transfers-CPF-Recreation 25,000 940,982 940,982 See D below
TOTAL EXPENDITURES $366,393 $1,696,973 $2,530,934 89,585 $2,620,519
NET INCOME/(LOSS)$939,124 ($689,998)($1,569,934)($89,585)($1,659,519)
Impact Fee Projects
Fire
Firetruck-approved FY20, ETA Dec2020 (FY21)$331,000
Communication headsets $47,774
378,774 A
Transportation
FY2020 Resurfacing-Capital Projects Fund $200,000
Brown Street from Fairhope Ave to Morphy Ave 2020 27,763
Church St. Drainage Project FY2020 300,000
Church St. Drainage Project FY2021 239,585
Oak and Section Drainage FY2021 233,415
$1,000,763 C
Recreation
BCBE Loan-transfer to General $300,000 B
Boys and Girls Club Play ground-CPF 110,982
ADA Platform and Ramps at the Stadium-CPF 160,000
Volanta Park Baseball Project-CPF 670,000
$940,982 D
28
IMPACT FEES
Account Description 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Alabama Trust Fund Receipts 139,690 149,856 $0
Transfers from General Fund 906,107
Interest Earned 9,575 $0
TOTAL REVENUES $139,690 $1,065,537 $0
EXPENDITURES $0
Transfers to General Fund $249,195
Trans/cap proj - road const 741,288 $741,288
TOTAL EXPENDITURES $0 $249,195 $741,288 $741,288
NET INCOME/(LOSS)$139,690 $816,343 ($741,288)$0 $0 ($741,288)
29
MUNICIPAL CAPITAL IMPROVEMENT
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Sale of Fixed Assets $0 $2,312 $0
Sale of Natural Gas 6,164,202$ 5,839,877$ $6,162,278 6,162,278$
Sale of Natural Gas-Joint Line 1,604,590 1,588,266 $1,595,000 1,595,000
Grant Income-ALDOT 9,450 0
Interest Earned 39,238 181,535 $95,000 95,000
Insurance Claim 4,399 0
Rebate Income 5,776 5,237 $5,000 5,000
Miscellaneous Revenue 0 477 0
Rollover for 2019 Capital-Fund Balance 0
TOTAL REVENUES $7,813,807 $7,631,554 $7,857,278 $0 $0 $7,857,278
EXPENSES
Purchased Power-Natural Gas $2,104,356 $1,521,856 $1,600,000 $1,600,000
Collection Costs/Revenue Dept 51,000 59,000 59,000 59,000
Administrative Costs 761,000 852,000 872,000 872,000
Salaries-Oper&Maint 813,357 919,376 1,107,742 (29,665)1,078,077
Overtime 81,368 80,815 85,000 (22,250)62,750
Employee Payroll Taxes 78,993 85,217 104,476 (2,113)(1,757)100,606
Employee Retirement Exp 61,653 88,548 113,654 (1,813)(2,033)109,808
Employee Medical Insurance 146,723 302,715 322,511 322,511
Required Contrib-OPEB 57,174 47,876 47,876 47,876
Workers Comp Insurance 12,195 12,195
Casualty/Property Insurance 60,359 78,691 56,223 56,223
Training/School/Travel 27,323 23,681 47,900 (17,900)30,000
Trustee Fees 354 365 350 350
Audit & Accounting 15,854 14,502 15,000 15,000
Legal Fees 5,889 6,506 6,000 6,000
Professional Services 137,880 81,956 147,000 147,000
Computer Expense 56,967 89,031 43,274 (9,184)34,090
Office Supplies 4,119 1,512 4,000 4,000
Printers/Copiers/OE and supplies 5,613 2,064 2,064
Postage 42,631 39,848 36,000 (31,000)5,000
Operating Supplies 112,248 151,899 136,500 136,500
General Supplies-COVID 1,241 0
Maintenance-Buildings 23,407 16,608 40,000 40,000
Maintenance-Plant 103,021 61,070 119,500 119,500
Communications 36,941 37,858 18,435 18,435
Dues-Memberships-Subscrip 29,201 22,688 55,000 55,000
Employment Screening 1,200 1,200
30
GAS FUND
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
GAS FUND
Bad Debts 3,052 10,089 5,000 5,000
Gasoline & Oil 39,579 27,939 38,000 38,000
Maintenance-Vehicles&Equip 64,195 56,858 62,000 62,000
Uniforms 5,456 22,210 1,000 1,000
Safety Wear and PPE - 3,852 22,967 22,967
Amortization Expense 2,257 - 2,257 2,257
Depreciation 562,397 484,969 550,000 550,000
Interest Expense 11,037 10,134 5,000 5,000
Rental-other 13,888 7,892 14,000 14,000
Bond Issue Expense 977 0
Electricity 2,879 3,067 3,000 3,000
Credit Card Processing Fees 56,877 60,726 56,000 56,000
Bank Fees 4,516 12,885 13,000 13,000
Transfers Out Captl Purchases 88,373 115,214 0
Transfers to General Fund 96,000 - - 0
Transfers for Comm Dev 72,000 108,000 161,000 161,000
Transfers Out-Electric Fund 1,000,000 0
Publications Newspapers 66 100 100
Dist of Joint Revenue 133,459 70,604 70,000 70,000
Daphne 3% Rev Tax Exp 4,836 4,542 5,200 5,200
Spanish Fort Franchise Tax 20,638 20,192 20,000 20,000
APSC Inspection Fee 7,045 7,268 7,300 7,300
Utilities for City Use 38,390 34,665 40,000 40,000
Capital Purchases 436,886 (70,500)74,000 440,386
SCADA-Capital 19,667 19,667
Capital Improvements 2,138,136 70,213 2,208,349
TOTAL EXPENSES $6,038,690 $6,652,623 $8,723,443 ($162,175)$47,960 $8,679,411
NET INCOME/(LOSS)$1,775,117 $978,931 ($866,165)$162,175 ($47,960)($822,133)
31
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVEDREVENUES
Sale of Electric Energy 20,544,997$ 20,089,648$ $22,139,178 $22,139,178
Revenue Late Charges 160,835 115,455 150,000 150,000
Pole Rental-Telephone Co 26,960 26,960 27,280 27,280
Pole Rental-Cable T.V. 40,980 - 38,540 38,540
Pole Rent-Riviera 426 - 426 426
Temp Service Charges 1,950 825 1,500 1,500
Grant income-ALDOT 21,993 - 0
Interest Earned 22,269 127,938 65,000 65,000
Rebate Income 5,776 5,637 5,000 5,000
Miscellaneous Revenue 17,521 13,798 17,225 17,225
Connection Fees 105,917 14,294 50,000 50,000
Transfers In-Gas Fund 1,000,000 0
Grant - Smart Grid Initiative Funds 1,314,759 - 0
Rate Stabilization Funds-Levilization Rider 750,000 178,000 910,000
Rollover for 2019 Capital-Fund Balance 0
TOTAL REVENUES $20,949,623 $22,709,316 $23,244,149 $0 $178,000 $23,404,149
EXPENSES
Purchased Power-Elect $12,330,272 $11,330,913 $13,000,000 $13,000,000
Collection Costs/Revenue Dept 33,000 37,000 35,000 35,000
Administrative Costs 761,000 852,000 872,000 872,000
Salaries-Oper&Maint 908,561 1,167,059 1,253,017 (4,820)1,248,197
Overtime 127,266 138,299 150,000 (28,500)121,500
Employee Payroll Taxes 92,809 99,510 116,511 (369)(2,236)113,906
Employee Retirement Exp 56,497 101,672 126,128 (363)(2,279)123,486
Employee Medical Insurance 277,292 283,412 292,471 292,471
Required Contrib-OPEB 28,574 28,037 28,037 28,037
Workers Comp Insurance 69,618 69,618
Casualty/Property Insurance 201,459 172,932 131,952 131,952
Training/School/Travel 42,872 25,279 43,781 43,781
Trustee Fees 835 858 850 850
Audit & Accounting 23,304 23,297 23,000 23,000
Professional Services 194,272 45,112 158,000 158,000
Computer Expense 58,958 90,092 68,226 (16,072)52,154
Office Supplies 1,727 873 2,500 2,500
Printers/Copiers/OE and supp 5,067 3,612 3,612
Postage 37,653 39,473 40,000 40,000
Operating Supplies 103,679 74,814 150,000 150,000
General Supplies-COVID 6,918 0
Maintenance-Buildings 20,078 15,915 25,000 25,000
Maintenance-Plant 351,272 80,179 460,000 460,000
Communications 38,054 38,241 17,286 17,286
Dues-Memberships-Subscrip 4,974 16,582 7,500 7,500
Employment Screening 1,500 1,500
Cash Over or Short 553 (165)- 0
Bad Debts 125,851 67,894 150,000 150,000
Gasoline & Oil 33,806 23,747 60,000 60,000
Maintenance-Vehicles&Equip 56,438 66,098 89,500 89,500
Uniforms 11,795 1,480 1,000 1,000
Safety Wear and PPE 476 13,110 36,167 36,167
Amortization Expense 8,040 - 8,040 8,040
Depreciation 829,662 782,288 850,000 850,000
32
ELECTRIC FUND
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021 DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
ELECTRIC FUND
Interest Expense 28,703 11,681 5,000 5,000
Bond Issue Expense 977 0
Hurricane Assistance 505 0
Credit Card Processing Fees 56,877 60,726 55,000 55,000
Bank Fees 4,516 12,895 15,000 15,000
Transfers Out Captl Purchases 85,766 58,367 0
Transfers to General Fund 168,000 - 0
Transfers for Comm Dev 334,000 254,000 403,000 403,000
Colony Rent 338 500 500
Publications Newspapers 2,976 1,118 1,500 1,500
Utilities for City Use 285,921 229,612 76,000 76,000
Hurricane Sally 125,439 0
Capital Purchases 804,254 (472,702) 331,552
SCADA-Capital 16,667 16,667
Capital Improvements 6,125,000 (1,000,000)5,125,000
TOTAL EXPENSES $17,728,292 $16,383,140 $25,772,649 ($494,326)($1,033,015)$24,245,276
NET INCOME/(LOSS)$3,221,332 $6,326,175 ($2,528,500)$494,326 $1,211,015 ($841,127)
33
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS 2021 FINAL
APPROVED
REVENUES
Sale of Fixed Assets $16,011 $32,064 $0
Revenue Late Charges 53,542 38,435 55,000 $55,000
Water Sales 6,433,116 7,290,522 7,201,969 7,201,969
Tel Companies Antenna Rent 174,899 182,552 175,000 175,000
Grant Income-ALDOT 4,328 0
Interest Earned 46,772 199,554 150,000 150,000
Rebate Income 3,755 4,877 4,000 4,000
Miscellaneous Revenue 43,689 22,306 15,000 15,000
Connection Fees 1,211,092 752,564 1,000,000 1,000,000
Rollover for 2019 Capital-Fund Balance 0
TOTAL REVENUES $7,982,876 $8,527,203 $8,600,969 $8,600,969
EXPENSES
Purchased Power-Elect $98,966 $121,069 $120,000 $120,000
Collection Costs/Revenue Dept 87,000 101,000 98,000 98,000
Administrative Costs 495,000 553,000 566,000 566,000
Salaries-Oper&Maint 685,101 760,565 923,172 (28,164)895,008
Overtime 63,719 95,682 111,610 (17,180)94,430
Employee Payroll Taxes 57,534 65,302 88,136 (6,540)(1,373)80,223
Employee Retirement Exp 30,403 66,785 93,212 (6,581)(2,724)83,907
Employee Medical Insurance 124,810 217,486 210,412 210,412
Required Contrib-OPEB 40,372 28,037 28,037 28,037
Workers Comp Insurance 18,418 18,418
Casualty/Property Insurance 115,600 125,514 103,613 103,613
Training/School/Travel 8,007 14,482 25,000 (10,000)15,000
Trustee Fees 6,067 6,201 6,000 6,000
Audit & Accounting 10,662 11,223 11,000 11,000
Legal Fees - - 3,000 3,000
Professional Services 29,401 33,015 112,000 112,000
Computer Expense 35,761 61,125 30,201 (6,888)23,313
Office Supplies 1,524 1,825 2,500 2,500
Printers/Copiers/OE and supp 3,282 1,548 1,548
Postage 25,688 25,260 26,000 26,000
Operating Supplies 40,899 46,157 55,000 55,000
Maintenance-Buildings 17,432 8,951 40,000 40,000
Maintenance-Plant 609,895 312,469 340,000 340,000
Communications 24,672 23,674 14,270 14,270
Dues-Memberships-Subscrip 4,334 4,381 4,000 4,000
Employment Screening 1,500 1,500
Bad Debts 68,852 40,094 70,000 70,000
Gasoline & Oil 40,561 29,205 40,000 40,000
Maintenance-Vehicles&Equip 48,177 43,063 51,300 (6,300)45,000
Uniforms 3,341 6,277 10,000 10,000
34
WATER FUND
ACCOUNT DESCRIPTION 2019 ACTUALS 2020 ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS 2021 FINAL
APPROVED
WATER FUND
Safety Wear and PPE - 4,578 13,758 13,758
Amortization Expense 7,041 - 7,050 7,050
Depreciation 704,084 666,450 700,000 700,000
Interest Expense 140,472 133,232 60,124 60,124
Rental-other 14,158 7,892 15,000 15,000
Bond Issue Expense 38,921 0
Credit Card Processing Fees 36,969 39,471 34,000 34,000
Bank Fees 2,936 8,376 10,000 10,000
Transfers Out-Capital Purchases 104,500 74,889 0
Transfers to General Fund 246,000 - - 0
Transfers for Comm Dev 722,000 267,000 406,000 406,000
Colony Rent 270 300 300
Publications Newspapers 538 - 0
Utilities for City Use 167,782 151,914 150,000 150,000
Chemicals & Testing 205,302 146,356 200,000 200,000
Capital Purchases 258,685 (11,983)246,702
SCADA-Capital 50,845 50,845
Capital Improvements 3,442,000 (180,000)65,154 3,327,154
TOTAL EXPENSES $5,125,559 $4,344,473 $8,551,725 ($256,456)$43,877 $8,339,112
NET INCOME/(LOSS)$2,857,317 $4,182,730 $49,244 $256,456 ($43,877)$261,857
35
ACCOUNT DESCRIPTION
2019
ACTUALS
2020
ACTUALS
2021
DEPARTMENTAL
LEVEL BUDGET
MAYOR
EDITS
COUNCIL
EDITS
2021 FINAL
APPROVED
REVENUES
Sale of Fixed Assets $160 $130 $0
Revenue Sewer Charges 4,358,235 4,837,467 5,470,396 $5,470,396
Grant Income-ALDOT 327 0
Interest Earned 28,518 9,906 20,000 20,000
Rebate Income 2,022 1,833 1,800 1,800
Miscellaneous Revenue 1,527 0
Connection Fees 329,048 457,822 375,000 375,000
Rollover for 2019 Capital-Fund Balance 0
TOTAL REVENUES $4,719,510 $5,307,484 $5,867,196 $0 $0 $5,867,196
EXPENSES
Purchased Power-Elect $462,034 $470,160 $465,000 $465,000
Collection Costs/Revenue Dept 50,000 59,000 59,000 59,000
Administrative Costs 267,000 298,000 305,000 305,000
Salaries-Oper&Maint 731,528 783,911 965,427 (31,344)934,083
Overtime 87,165 117,866 87,000 (18,500)68,500
Employee Payroll Taxes 60,689 67,603 79,082 (204)(1,464)77,414
Employee Retirement Exp 63,259 69,111 90,483 (202)(2,609)87,672
Employee Medical Insurance 122,534 209,528 217,651 217,651
Required Contrib-OPEB 42,715 19,840 19,840 19,840
Workers Comp Insurance 19,538 19,538
Casualty/Property Insurance 114,573 126,549 101,698 101,698
Training/School/Travel 11,832 6,565 20,000 (5,000)15,000
Trustee Fees - - 1,000 1,000
Audit & Accounting 5,741 6,192 8,500 8,500
Legal Fees - 54,583 25,000 25,000
Professional Services 79,229 53,797 106,000 106,000
Computer Expense 20,483 32,699 29,818 (4,592)25,226
Office Supplies 1,227 1,192 2,000 2,000
Printers/Copiers/OE and supp 2,376 1,032 1,032
Postage 14,561 15,099 13,750 13,750
Operating Supplies 24,195 23,696 40,000 40,000
Maintenance-Buildings 19,886 39,200 69,000 69,000
Maintenance-Plant 198,797 148,171 296,500 296,500
Communications 48,244 41,993 28,184 28,184
Dues-Memberships-Subscrip 2,733 3,079 5,000 5,000
Employment Screening 1,000 1,000
Sludge Removal 539,325 550,800 550,000 550,000
Bad Debts 8,750 16,272 10,000 10,000
Gasoline & Oil 24,926 20,009 27,000 27,000
Maintenance-Vehicles&Equip 31,150 41,481 50,700 (10,700)40,000
Uniforms 6,721 2,813 10,000 10,000
Safety Wear and PPE - 10,804 13,408 13,408
Depreciation 852,740 814,551 835,000 835,000
Interest Expense 260,877 247,430 127,762 127,762
Rental-other 217 6,211 5,000 5,000
Credit Card Processing Fees 19,906 21,253 20,000 20,000
Bank Fees 1,581 4,510 4,500 4,500
Transfers Out-Capital Purchases 40,325 0
Colony Rent 200 200 200
Publications Newspapers 3,702 500 3,500 3,500
Utilities for City Use 92,946 81,364 85,000 85,000
Chemicals & Testing 294,373 286,722 364,000 364,000
Capital Purchases 301,685 301,685
SCADA-Capital 106,095 106,095
Capital Improvements 5,289,519 168,908 5,458,427
TOTAL EXPENSES $4,565,642 $4,795,456 $10,859,872 ($52,042)$146,335 $10,954,165
NET INCOME/(LOSS)$153,868 $512,028 ($4,992,676)$52,042 ($146,335)($5,086,969)
36
WASTEWATER FUND
Actual 2019 Budget 20
Departmental
Budget 2021
Mayor's
Proposed
Budget 2021Utility Revenue IncomeGas Fund 7,813,807 7,311,784 7,857,278 7,857,278
Electric Fund 20,949,623 23,432,942 23,404,149 23,404,149
Water Fund 7,982,876 7,509,983 8,600,969 8,600,969
Sewer Fund 4,719,510 4,881,106 5,867,196 5,867,196
Total Revenue 41,465,817 43,135,815 45,729,592 45,729,592
Utility Expenses
Gas Fund 6,038,690 6,053,182 5,850,009 5,903,009 *Electric Fund 17,728,292 18,712,750 18,369,057 18,518,057 *
Water Fund 5,125,559 4,347,695 4,308,411 4,447,411 *
Sewer Fund 4,565,642 4,963,825 5,087,958 5,087,958 *
Total Expenses 33,458,183 34,077,453 33,615,435 33,956,435
Net Operating Income/(Loss)8,007,634 9,058,363 12,114,157 11,773,157
8% of earnings PILOT fee (629,000) (970,000) (970,000)
City Subsidy (510,000) - - -
Net Earnings after transfers 7,497,634 8,429,363 11,144,157 10,803,157
*This excludes vehicles and equipment/SCADA/Capital Improvements. Reported in cash flow requirements below using full accrual accounting.
Gas Electric Water & Sewer Total Fund Fund Fund Utilities
Net Earnings 1,846,269 4,632,092 4,665,796 11,144,157
Current debt service (41,754) (85,969) (927,278) (1,055,000)
Vehicles/Equipment (460,053) (348,219) (705,327) (1,513,599)
Sys Upgrades/Cap Proj (2,208,349) (5,125,000) (8,785,581) (16,118,930)
Reserve requirements per ordinance (960,000) (667,500) (1,627,500) Line of Credit/Short Term Loan
Excess (Deficit) Cash (863,887) (1,887,095) (6,419,890) (9,170,872)
37
City of Fairhope
Utilities Summary FYE 2021
Utilities Cash Flow Requirements
NEW POSITION/NEW JD NEW INCREASES FUND TOTAL
FIRE
Fire Station Custodian 29,120
ECONOMIC COMMUNITY DEVELOPMENT
Intern 1,000
PUBLIC WORKS
Carpenter III 40,040
General Fund Total 70,160 - 70,160
**Mid year if permitting fees are up, would like to hire bldg inspector
GAS
Promotion to Gas Service Line Tech 4,160
Promotion to Gas Service Line Tech 4,160
Promotion to Gas Installation Crew Leader 4,160
Promotion to Gas Maintenance Supervisor 4,160
Promotion to Gas Measurement Tech 3,120
Promotion to Welder 5,200
Gas Service Line Tech Trainee 30,160
Gas Service Line Tech Trainee 30,160
Additional funds for CDLs (4 employees)8,320
Additional funds for Journeyman Gas Fitters (4 emps)8,320
Additional funds for Master Gas Fitters (2 emps)8,320
Gas Fund Total 60,320 49,920 110,240
WATER
Promotion to Water Operator II 2,080
Additional funds for passing water tests (2 emps)6,240 Additional increase to amounts for Water Serv Tech I- 2 positions approved in 2020 budget at lower amount 15,226
Water Fund Total - 23,546 23,546
WASTEWATER
Promotion to Wastewater Plant Operator II 3,120
Promotion to Wastewater Plant Operator III 3,120
Additional increase to amounts for Collection System Operator- 2 positions approved in 2020 budget at lower amount 18,262
Wastewater Fund Total 24,502 24,502
38
PERSONNEL REQUESTS 2021
EVENT 2020 Budget
Mayor's Proposed
Arbor Day $1,225 $1,225
Baldwin Pops 10,550 - Christmas Parade 12,350 -
Community cleanup 1,000 1,000
Community shredding 2,000 2,000 Earth Day 6,525 3,525
Employee luncheon 12,500 12,500
Fall Market 1,400 1,400 Holiday decorations 10,860 10,860
Junior City Council-General supplies 1,000 1,000 July 4th 20,900 20,900
Mardi Gras 2,350 -
Mayors Prayer Breakfast 800 800 Movie in the Park 3,000 3,000
New Years Eve 34,400 -
State of the City 11,200 11,200 Summer Farmers Market 2,000 2,000
Tree Lighting 257,425 79,875
Veterans Day 1,025 1,025 Volunteer Week 2,555 2,555
395,065$ 154,865$
Employee Luncheon-Split among utils-General cannot pay ($12,500)($12,500)
TOTAL $382,565 $142,365
ORGANIZATION 2020 Budget
2021
Request
Mayor
edits
Council
Edits
2021 Final
ApprovedBaldwin County Economic Development Alliance 15,000 15,000 $15,000
Baldwin County Trailblazers/Walking Schoolbus 5,000 30,000 (25,000) 5,000
Baldwin Pops 8,000 - 3,000 3,000 Carehouse 5,000 5,000
Downtown Fairhope Business Association 20,000 20,000 20,000
Eastern Shore Art Center 20,000 24,000 (4,000) 20,000 Eastern Shore Chamber of Commerce 21,000 21,000 21,000
Eastern Shore Optimist Club/Dogwood Trail Pageant & Scholarship Program 2,000 2,000 2,000 Ecumenical Ministries 10,000 15,000 (5,000) 10,000
Education Advisory Committee additional $300k budgeted in Impact Fees for K-1 Center debt
Fairhope Cat Coalition/Safe Harbor Animal Coalition 45,000 (45,000) -
Fairhope Film Festival 8,000 10,000 (4,000) 6,000 Mobile Bay National Estuary Program 15,000 15,000 15,000
Misc Golf (FEEF)2,500 2,500 2,500 Pirate Booster Club 10,000 11,000 (1,000) 10,000
Rotary Youth Club 50,000 50,000 7,000 57,000
United Way of Baldwin County 1,000 (1,000) - FEEF Steam Center 50,000 50,000
TOTAL 186,500$ 261,500$ (64,000)$ (6,000)$ 241,500$
39
COMMUNITY EVENTS
CHARITABLE CONTRIBUTIONS
SUPPLEMENTAL INFORMATION
ATTACHMENT A: CAPITAL PURCHASES AND IMPROVEMENTS
ATTACHMENT B: TAX REVENUE CHARTS AND GRAPHS
ATTACHMENT C: UTILITY 5 YEAR PROJECTIONS
ATTACHMENT D: CASH BALANCES
Organizat Object Qty Description Amount Mayor's Edits Council Edits Total category Justification
GEN ADMIN00110050470 1 Microsoft OPEN license to Government $12,000.00 for compliance
001100 50470 1 Scanned Documents MCCI Laserfiche-Lisa, Erik, Hunter $22,000.00TOTAL 001100-50470 $34,000.00
PLANNING
001120 50475 1 Potential building renovations to create new office.$15,000.00 ($15,000.00)TOTAL 001120-50470 $0.00
BUILDING
001130 50470 1 Ford F150 truck for Bldg Dept (ALDOT surplus)$28,000.00 ($28,000.00)
replacing F150 single cab truck- #58 (has required regular repairs- oldest truck in the Dept)
cut per Mayor
TOTAL 001130-50470 $0.00
POLICE
001150 50470 3 3 New Patrol Tahoes - $45,772.73, 3 Radars $1,250, 3 In-Car Cameras $6,330, 3 Mobile Radios $3,129.803 Cradle Points - $ 1,105.00, 3 Gun Racks - $ 320.00 TOTAL: $57,907.53 (Fully Equipped Vehicle)$347,445.18 ($173,722.59)
We currently have 16 vehicles that are over 100,000 miles and the maintenance is starting to increase significantly. Transmissions are having to be replaced in the older vehicles at a
cost of $1,800 or more. Our vehicle maintenance went over budget this past fiscal year. Currently, we do not have any spare vehicles in the event that a vehicle goes down.
001150 50470 1 Interview Room Camera System $5,870.00 ($5,870.00)This camera system will be placed in the Interview Room and used for the recording of police interviews. This purchase will place the Interview Room recording system on the same system as the body cameras and in-car cameras and will eliminate the use of two camera systems.
001150 50470 1 Investigation Vehicle $35,000.00 An additional officer was added to the Investigations Division. A vehicle was not available for this position and the station vehicle was temporarily assigned until a vehicle can be purchased. This is a new vehicle that can possibly be funded by Impact Fees.
001150 50475 1 Installation of network cables-Greensheet approved $22,520.00
TOTAL 001150-50470|50475 $231,242.59
INFORMATION TECHNOLOGY001160504751Fiber Repair at Morphy and Section/Fiber Run Church St $19,000.00 ask jeff
TOTAL 001160-50475 $19,000.00
FIRE
001200 50470 1 Station 1 Generator $56,310.00 ($56,310.00)
The Generator we now have was bought used and has served it's purpose. Fire Station 1 houses radio equipment that could effect communications throughout Baldwin County. We
need a Generator that we can rely on. The old one could be placed on a trailer and utilized somewhere in the city in the event we have a severe weather event.001200 50470 1 Air bags for lifting large pieces of equipment when victims are trapped.$19,500.00 Our air bags have met their life span and need to be replaced. They are life safety equipment a failure could be catastrophic.
001200 50470 1 Firetruck ETA Dec2020 $317,157.00
per budget discussions, council willing to pay $331,000 to fund one firetruck if Fire Dept will pay $200kGS #1719ETA DEC2020
001200 50475 1 Paint Station 3 floor $12,000.00 ($12,000.00)Station 3 floor is in bad shape and in need of paint. The floor has so many layers of paint it will need ground down to concrete before painting.
001200 50475 6 Replacement of bay doors at Station 3 $42,642.00 These doors are outdated and unsafe. All other stations have been updated. These are the last 6. After this is completed, all doors will have updated safety equipment.
001200 50475 1 Cabinets and tile combined and carried over. If necessary with a 3% increase $31,000.00 ($31,000.00)Cabinets and tile have been needing replaced for a long time. This was approved last budget year but due to the Corona Virus tax shortcomings the work was never approved.
001200 50475 2 Paint Metal exterior of Station 1 and 3 $14,000.00 ($14,000.00)The exterior paint of these 2 stations is in bad shape. We try to do a little each year to keep everything up to par.
001200 50475 1 New metal building behind Station 1 $14,500.00 ($14,500.00)The metal building behind station 1 is from the sixties. It is wore out and not even all metal. repairs have been done with wood.TOTAL 001200-50470|50475 $379,299.00
ECD001240 50470 1 Stage 2 of Downtown Speaker System $12,000.00 the old solution is not working. This plays Music in the downtown area during holidays.001240 50470 1 22' Pre-lit LED Panel Christmas Tree $13,197.00
TOTAL 001240-50470 $25,197.00
RECREATION
001250 50470 1 Kubota Zero Turn Mower $13,500.00 ($13,500.00)Replacing an old unit to be placed on Gov deals
001250 50470 1 40 HP 4x4 utility tractor w/ front bucket and turf tires $30,000.00 Needed for loading sand, dirt, gravel and utilizing many attachments on athletic fields for field maintenance. Impact Fee0012505047013/4 ton regular cab pickup truck $26,644.00 replacing another
001250 50470 1 sand filter for new pool $7,000.00
Do in November; rolled over from 2020 budget
001250 50475 1 Replace chainlink backstops @ Founders softball w/ brick wall backstops and netting $48,000.00
Chainlink backstops are damaged and hazardous to players.
Prefer to invest in nicer, long-term valueReplacing chainlink would cost more
001250 50475 1 Stonshield HRI flooring for Rec Center locker rooms $11,340.00
Our current flooring in back locker rooms is from 1997. This flooring is deteriorating and uprooting. The front locker rooms have tile that is outdated.
rolled over from 2020 budget
001250 50475 1 Prozone unit for Indoor Pool $10,174.00
target for November
rolled over from 2020 budget
001250 50475 1 install of infrared gas heaters $14,000.00
Nov 2020
rolled over from 2020 budget
001250 50475 1 Replaster indoor pool $49,480.00 rolled from 2019 and 2020 budgets001250504751Sprayfoam pool ceiling $48,000.00 Rolled from 2019 and 2020 budgets001250504751Repaint indoor pool $10,000.00 Rolled from 2019 and 2020 budgets
TOTAL 001250-50470|50475 $254,638.00
ATTACHMENT A
Organizat Object Qty Description Amount Mayor's Edits Council Edits Total category Justification
CIVIC CENTER
001260 50470 1
City vehicle that can tow trailer.
(2006 CHEVROLET Trailblazer Tag #46327MU) Civic Centers current vehicle #29 will be transferred to Rec department for the runner to utilize since she is in between vehicles.$20,000.00 ($20,000.00)
NEED -Funding to attain another vehicle and surplus current vehicle. Transmission failure and not worth $4000 budgeted repair, due to vehicle age. Michael Stonehouse has
reached out to Tim Bung 6/2019 to see if they can swap/upgrade from another department. Recommended going to state auction for purchase of newer vehicle.
001260 50475 1 VCT floor tile replacement auditorium/lobby $45,000.00 ($45,000.00)
SERIOUS-safety issue, floor is buckling, cracking & indented around high traffic areas. Tile is not reparable since it was installed back in 1983, tile replacement for repair is no longer manufactured. Cut from 2019 budgetROLLOVER FROM 2020 BUDGET
001260 50475 1 Civic Center complex - interior walls - wallpaper removed repairs/painting.Rooms to include 1. Auditorium, stage, dressing rooms, front lobby, main hallway. Delchamps rooms, storeroom and all se $30,000.00 ($30,000.00)
MUST - interior walls need to be repaired and painted, wallpaper is degrading in the auditorium hallway and lobby restrooms. Paint is chipping.
ROLLOVER FROM 2020 BUDGET
001260 50475 1 Storeroom - insulation and a/c unit installed. Restroom fixtures repaired/updated $15,000.00 ($15,000.00)
NEED - space is a rentable area with no HVAC and not insulated. Restrooms need to be updated and repaired.
ROLLOVER FROM 2020
001260 50475 1 Dressing rooms #1 and 2 - replace countertops & doors $5,000.00 ($5,000.00)
MUST - Laminate countertops chipped. Last items to be replaced and complete 2 year project. *VCT floors replaced with waterproof vinyl, walls & trim painted, all sinks and mirror
fixtures replaced during 2019 budget.
ONLY ITEM LEFT IN PROJECTROLLOVER FROM 2020
001260 50475 1 Storage document room - roof repairs $6,000.00
SERIOUS - molding, water leaks, rotten
ROLLOVER
001260 50475 1 $5000.00 replace carpet in council chambers (MLS)$5,000.00 ($5,000.00)NEED - Carpet is almost 30 years old, musty and likely full of mold/mildew from inadequate ventilation.cut in 2020 budget
001260 50475 1 $30,000Fire alarm system upgrade - City Hall/Civic Center (MLS)$30,000.00 ($30,000.00)
NEED - Current system is not up to code. Cut in 2019 budgetcut in 2020 budget
001260 50475 1 Stage flooring repairs & replacementMichael, as we touched on earlier with the flooring contractor and framing contractor, I do not think we can do the project with the funding we have. Both con $45,250.00 Stage Flooring is becoming a major SAFETY issue for event use. Per review by Lance and estimated cost by vendors, this will need additional funding added. 2019 approved funding of 35K has not been used. Total of $70k will be needed to complete project at minimal for 2020
001260 50475 1 Replace 45 yr old HVAC unit Council Chambers (must)$25,000.00
rollover from 2019
rollover from 2020
001260 50475 1 Municipal complex roof repaired/replaced.Photo documentation on file $250,000.00 ($250,000.00)SERIOUS - Entire facility has a rotisserie of leaks and places where roof structure is broken/cracked and or falling. (Lance C. for more info)
001260 50475 1 Main lobby entrance/exit doors of civic center replaced Auditorium entrance/exit doors replaced $50,000.00 ($35,000.00)
- NOT ADA compliant
- Doors are rusted due to building leaks/water intrusion.
TOTAL 001260-50470|50475 $91,250.00MUSEUM001270504751Professional artist consultant for Mullet Run fountain refurbish and retile work; Green sheets 1866, 1878 $19,726.00
TOTAL 001270-50475 $19,726.00MARINA001340504751Electrical Service to Slips at Fairhope Docks $25,000.00
TOTAL 001340-50475 $25,000.00
STREETS
001350 50470 1 F-550 from state yard to replace 512 sign truck $45,000.00
This truck is a 1999 F450 model formerly backdoor garbage truck. Truck is currently used as sign truck. Truck has mechanical issues
ROLLD OVER
001350 50470 2 John Deere 1590 front deck mower $48,000.00
Two oldest unreliable mowers to be replaced. Mower are used 5 days a week
CUT FROM 2020 BUDGET
001350 50470 1 Dump trailer for construction crew $8,000.00 Trailer will be used to carry mini excavator001350504701Tracked Skid Steer with milling head attachment $44,160.00 1/2 cost PW-1/2 to be split among utilities
001350 50470 1 Grapple claw bucket for new skid steer $4,000.00 beach cleaning and general debris removal
001350 50470 2 (2) 16 foot roll up doors for bldg. Maint shop $10,000.00001350504701Drain cleaning machine for plumbers van $5,000.00
001350 50475 1 Fenced lay down yard for Public Woks to store storm drain and equipment for street repairs.$7,000.00 Laydown yard is located behind the Pecan St. The fence will for security00135050475Work of channel beams to the bridge at Co Rd 13 over Cowpen Creek - Greensheet approved $14,481.0000135050475Building maintenance tech room $6,000.00
TOTAL 001350-50470|50475 $191,641.00
SANITATION
001400 50470 Automated garbage truck - Total Cost $265,000.00 - 3 yr lease to won based on 3% rate - $93,700.00 per year - payment in arrears - 1st payment due 12 months post delivery $0.00 Replace 546 - 2015 freightliner garbage truck-Will not be paid out until 2021001400504701Petersen lightning loader trash truck Total Cost $163K - 3 yr lease to won based on 3% rate - $60K per year - payment in arrears - 1st payment 12 months post delivery $163,000.00 Replace 2002 International trash loader
001400 50470 1 New 800# per day capacity Ice Maker for Public Works - Sanitation volume user $2,400.00
Replacement for failing 15 year old unit
CUT 2020 BUDGET
001400 50470 1 D6 high drive bulldozer for landfill operations Budget Price $420K - option for lease to own - 4 years - approx. $112K per year $0.00
current bulldozer ( D-6) does not meet requirements for compaction rate for landfill operations
CUT IN 2020 BUDGET
001400 50470 1 Second Petersen lightning loader trash truck Total Cost $163K - 3 yr lease to won based on 3% rate - $60K per year - payment in arrears - 1st payment 12 months post delivery $0.00 Replace Unit 535
001400 50475 1 Transfer Station Tipping Floor Replacement $40,000.00 Have been patching past three years - major overhaul is warranted
TOTAL 001400-50470|50475 $205,400.00
GOLF CLUBHOUSE00150050475 1 carpeting for the Clubhouse $20,000.00 Pro Shop carpeting is 14 yrs old. Grill carpet is 7 yrs old. Very worn.TOTAL 001500-50475 $20,000.00
GOLF GROUNDS00155050470 1 Verti-Quake 2516 (Root Pruner and aerator $16,200.00
001550 50475 1 Reshape 6green and 11green $25,000.00 Limited on pin placements001550504751Repair/rebuild out buildings on Golf Course $15,000.00
TOTAL 001550-50470|50475 $56,200.00
Organizat Object Qty Description Amount Mayor's Edits Council Edits Total category Justification
GAS FUND
002 50470 1 New GPS R2 Package $5,500.00 ($5,500.00)Used to pinpoint Services, Valves, Meters, Repairs, Excess Flow Valves, and Locating Balls for the Mapping System. For Mapping and Locating to meet Regulations.002 50470 1 Excavator and Trailer for Maintenance Division.$50,000.00 Maintenance, Valve Repair, Fault Repair and Leak Repair.
002 50470 1 Flatbed Dump Truck $80,000.00 ($80,000.00)Did not purchase this Truck due to COVID-19 in 2020. The gas department does not have a dump truck. Will be used to carry job site debris and to carry fill dirt, rock, Etc.ROLLOVER FROM 2020 BUDGET
002 50470 1 2500 Work Truck 4x4 $40,000.00
POSTPONED from 2020; ROLLOVER;
This will be for the Asst. Superintendent and to have access to our Right of Way Easement as needed.002 50470 1 1 VAN for meter department-see other utilities $8,666.00 Makes more sense for meter department equipment002504702Welding Machines $40,000.00 Replacement welding machines for two service trucks. GOVDEALS FOR EXISTING
002 50470 1 Hydrovac with Hydraulic Arm $76,000.00 This unit will be used to flush and expose Gas Valves, Taps, Fittings, and Pipes with minimal ground disturbances. We will need the hydraulic assisted arm because of the amount of daily use to lessen employee fatigue.002 50470 1 1 METER dept truck $7,667.00 ($7,667.00)Rollover from 2020 budget
002 50470 1 F-350 crew cab-FROM '19 budget $33,000.00 This green sheet was done in March 2019. Resolution 3377-19. Work body came in 2020. @ 9/30/20 pickup still not in
002 50470 1 Dump trailer $9,000.00
002 50470 1 Tracked Skid Steer with milling head attachment $14,720.00 1/3 of half of tracked skid steer requested by PW002504701550 crew truck and work body $74,000.00
002 50473 1 Utilities Office Space Enhancement or Expansion $75,000.00 Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to review our office needs, enhance, expand or acquire additional office and storage space to provide better cohesion and efficiency of management and technical staff.
002 50474 1 Storage Facility $20,000.00
Need to add a Climate Control Building for Electronic equipment (Locators, CGI's, RMLD, Radios, Testing Equipment, Computers, Electro Fusion Equipment, Cordless Tools, Tapping
Equipment, GPS Units, Cathodic Testing Equipment, Etc.)
002 59100 1 Survalent Web Server $11,667.00 With the new SCADA Tech, the entire SCADA system will be reviewed and recommendations made on moving forward.
002 59100 1 Prism/equipment $8,000.00 SCADA Equipment for regulator stations, odorant station, and other sites.TOTAL 002-50470|50473|50474|59100 (capital and SCADA)$460,053.00
002 59500 1 Coleman Lane Creek Crossing $78,000.00 Upgrade 6" high pressure gas crossing located on Coleman Lane in Spanish Fort.002 59500 1 Cathodic Rectifier Updates $16,000.00 To install Current Interrupters (GPS) Synchronized for our existing Rectifiers.
002 59500 1 Multi-Year Cast Iron main replacement $220,000.00
DOT required replacement of old cast iron pipe, 10% was added for Engineering and design of this project. This project will be performed over multiple years in order to meet the
mandated replacement date.
002 59500 1
Church Street Outfall Project
and GeoCon Engineering $1,029,213.00
This is to cover the Gas portion of the Church Street Outfall Project which was approved by city council in May of 2020
Project= $934k
Eng=$75,000/3
002 59500 1 Emergency work to replace unprotected services between 10/1 and 12/31 $585,000.00
This is part of the PSC inspection violations. We must replace 10% of our unprotected services each year and we are currently behind by 3 years which must be completed by
12/31/2020.
002 59500 1 Field devices to link to our SCADA System-multiple devices can range from $500-$2,500 $30,000.00 These devices will bring data back into our SCADA system in order to provide necessary records for PSC inspections.002 59500 1 CR 13 and 32 Traffic Upgrades $15,000.00 Relocate gas regulator station for this county project.002 59500 1 Cathodic Protection $50,000.00 Maintenance of Pipe to Soil equipment. Short Search and Repair, required annually by the PSC
002 59500 1 Unprotected Service Replacement $50,000.00 This is to comply with our PSC requirement to replace 10% of our unprotected services each year for the next 7 years.
002 59500 1 Emergency Cathodic Protection Services between 10/1 and 12/31 $110,136.00
This is part of the PSC inspection violations and must be corrected by 12/31. This is to have a NACE Certified company here to pinpoint and correct shorts and other deficiencies on
the Gas System.
002 59500 Meter Station Upgrade $25,000.00TOTAL 002-59500 (system improvements)$2,208,349.00
ELEC FUND00350470 1 Bucket truck $0.00 Replacing #1038, which will be released to the tree trim/right of way crew. Order in '21, not received until '22
003 50470 1 Pole Trailer $20,000.00 ($20,000.00)
Second Pole trailer to crews
Carryover from 2019003504701Wire trailer $20,000.00 ($20,000.00)Trailer for spools of wire to be used with more of our system going underground.003 50470 1 ESRI Server $21,200.00 ask jeffM
003 50470 1 New Trimble Unit $7,000.00
for mapping new services
003 50470 1 Backhoe $87,000.00 ($87,000.00)Replacing the old 2007 tractor...#261003504701F150 4 door short wheelbase $25,000.00 ($25,000.00)Replacing #206003504701F250 4 door utility bed truck $26,000.00 ($26,000.00)Replacing old truck #1055
003 50470 1 F550 4 door flat bed diesel $45,000.00 This should be split between departmentsBore crew will use this to pull new bore rig, allowing them to not have to play musical trucks
003 50470 1 F550 4x4 4 door Diesel $47,000.00 ($47,000.00)
This will be used to pull the new hydrovac
It will spend most time off road, and can be used for multiple jobs
003 50470 1 Building for vehicles....Carryover from 2019 (vehicles and maintenance)$75,000.00 ($75,000.00)Space limitations in the existing electric barn have caused us to "wedge" these trucks into the barn. This had resulted in damage to the booms on one of them. This building will give us a place to park these trucks safely and clear up room in our barn.
003 50470 1 1 VAN for meter department-see other utilities $8,667.00 makes more sense for meter dept equipment
003 50470 1 1 METER dept truck $7,667.00 ($7,667.00)rollover from 2020 budget003504701Loader-Peterson Industries-per invoice $159,965.00
003 50470 1 Tracked Skid Steer with milling head attachment $14,720.00 1/3 of half of tracked skid steer requested by PW
003 50473 1 Utilities Office Space Enhancement or Expansion $75,000.00
Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to review our office needs, enhance, expand,
or acquire additional office and storage space to provide better cohesion and efficiency of management and technical staff.
003 59100 1 Survalent Web Server $11,666.67003591001Prism/equipment $5,000.00
TOTAL 003-50470|50473|59100 (capital and SCADA)$348,218.67
003 59500 1 Substation Upgrade Project $4,000,000.00 1 new power transformer, construction of Nichols, Morphy, and Twin Beach substations.
003 59500 1 N. Greeno Road Light Replacement $50,000.00 Carryover from 2020-Upgrade streetlights on Greeno to LED
003 59500 1 Automated Metering Infrastructure $2,000,000.00 ($1,000,000.00)
Currently the Electric Department can not purchase new meters that work with our AMR System. This upgrade will bring our metering up to date and allow more functionality for
the utility as well as our customers. Funding could possibly be provided by AMEA as a loan.
003 59500 3 3 phase recloser $75,000.00 To help restore power faster to homes, places of business and lift stations. These will assist the electric department, making service more reliable. Including the communications required to bring these to SCADATOTAL 003-59500 (system improvements)$5,125,000.00
Organizat Object Qty Description Amount Mayor's Edits Council Edits Total category Justification
WATER
004010 50470 1 Riding Mower - Split with Sewer $7,500.00 rolled from 2020
004010 50470 1 Four Door One-Ton Service Truck $40,000.00
One is carry over from 2020 budget. Did not order due to the Virus cut backs.
Use for water leaks and meter installations
004010 50470 1 F250 4 door for 2021 $23,000.00
Field Operation Supervisor, to separate the Assistant Superintendent and this position. The Field Operations Supervisor will focus on Water Crews while the Assistant
Superintendent will focus on Wastewater Crews.
004010 50470 1 4 door utility body, minimum of 17,000 lb GVWR truck.$22,500.00 We are currently sending a full size backhoe to many jobs that can be done by a mini excavator and increase the efficiency of the crew. This truck is needed to convert to this crew layout.004010 50470 1 Vehicle for Superintendents use, Crew Cab pickup or SUV $15,000.00 Truck 420 had multiply issues and mechanics retired truck. Split With Sewer
004010 50470 1 1 VAN for meter department-see other utilities $5,634.00 makes more sense for meter dept equipment0040105047011 METER dept truck $4,983.00 ($4,983.00)rollover from 2020 budget
004010 50470 1 Mini Excavator $22,500.00
Kubota U35 Mini Ex. This is to more efficiently utilize crews that the water and wastewater department are using. This machine is better able to meet the needs of the department
rather than a full size Backhoe. Existing backhoe will be used by other departments.004010 50470 1 Trailer for Mini Excavator $6,000.00 10000 lb trailer for use for Mini Ex.
004010 50470 1
Small Dump (19,500 GVW or less, Non CDL) for water and sewer. Can utilize ALDOT Surplus, Rental purchase, or State Contract.
Split between Water and Sewer.$20,000.00
Neither PW or Utilities has a small dump that can be used for leak repair or new service. That can be loaded with a mini ex. This truck could be shared with gas or electric. When
digging in the road being able to place spoil directly in truck is clean and efficient. Also to be used to carry stone back to fill and compact road cuts.004010 50470 1 Tracked Skid Steer with milling head attachment $9,568.00
004010 50473 1 Utilities Office Space Enhancement or ExpansionPart of this should be charged to Wastewater but the 50473 account does not exist in their budget.$75,000.00 Utilities is currently out of office space and what is available is spread across several buildings on the site. This item will allow Utilities to review our office needs, enhance, expand, or acquire additional office and storage space to provide better cohesion and efficiency of management and technical staff.
004010 59100 1
Water Well Scada - 5 to 10 thousand per site
Treatment plants 1,2,3,4,5, and 6 $40,000.00 Install SCADA on water wells, and treatment plants004010591001Survalent Web Server $7,595.00
004010 59100 1 Prism/equipment $3,250.00
TOTAL 004-50470|50473|59100 (capital and SCADA)$297,547.00
004010 59500 1 Upgrade water main from CR 32 back to Fairhope Ave to a 16 inch transmission line as recommended by Jacobs Engineering $900,000.00 Part of 5 year upgrade plan-PHASE II. Tied to Mulit Year upgrade project for new treatment plant and well.
004010 59500 1 Well 2 - Refurbish / Maintenance $85,000.00 This well is beyond its life expectancy004010595001Well 9 - Refurbish / Maintenance $85,000.00 This well is beyond its life expectancy004010595001Three Million Gallon Tank - Outside Cleaning, and Paint repair $125,000.00 Needed to keep the tank from getting worse. If not done the cost of repair will continue to increase dramatically
004010 59500 1 Water system upgrades $150,000.00
Work to be performed by city personnel. Including Gearbox - Lime Feeders Well 2, Well 4 and Well 6. Well 5 Motor Control Center. Grand Hotel 6 inch water meter upgrade. Also
evaluate to using powder Lime versus other methods of treating water. Upgrades $150k
004010 59500 1 Water Tanks Clean Out Maintenance3 Million Gallon, and 1 Million Gallon $10,000.00 This cleanout is necessary to keep excess lime and minerals out of our distribution system. Usually done every other year which is this budget cycle004010595001County Road 13/County Road 32 Traffic Circle project $15,000.00 Nonrefundable County project
004010 59500 1 Building for Water Production lab $180,000.00 ($180,000.00)Lab now shared at the WASTEWATER TREATMENT PLANT! This has to be done to have a separation between the Water and Wastewater lab. The City owns the land at the proposed site.
004010 59500 1 Church Street Outfall Project and GeoCon Engineering $892,000.00 $65,154.00
Phase 1 of 5 year plan - Water main upgrades as part of this project. Replace 6 inch cast iron water main from Fels to Oak street. C9Phase 1 of 5 year planWater portion of the church street outfall project including road allocations. Project = $867k; Engineering $25k
004010 59500 1 Multi Year (FY21 and FY22) Well, and Treatment Plant 3 Upgrade. Budget Estimate is attached. Paul Darnell through Dan O'Donnell the City Geologist drew up the estimate.$1,000,000.00
Due to the age of treatment plant 3, a total rebuild would be needed, along with an additional 1,000 GPM well. Would increase treatment plant to 2,750 GPM. This could be done
along with the water main upgrade on Hwy 33.
FY21 - New well and begin design of plant
FY22 - Build new plant (2.3 Million)
TOTAL 004010-59500 (system improvements)$3,327,154.00
Organizat Object Qty Description Amount Mayor's Edits Council Edits Total category Justification
SEWER004020 50470 1 Riding Mower - Split with Water $7,500.00
004020 50470 1 Vehicle for Superintendents use, Crew Cab pickup or SUV $15,000.00 Truck 420 had multiply issues and mechanics retired truck. Split With Water004020504701New tractor at plant, with forks and bucket $30,000.00 Replace 1994 tractor
004020 50470 1 4 door utility body, minimum of 17,000 lb GVWR truck.$22,500.00
We are currently sending a full size backhoe to many jobs that can be done by a mini excavator and increase the efficiency of the crew. This truck is needed to convert to this crew
layout.004020 50470 1 1 VAN for meter department-see other utilities $3,033.00 makes more sense for meter dept equipment0040205047011 METER dept truck $2,683.00 ($2,683.00)rollover from 2020 budget
004020 50470 1 6" Quiet Bypass Pump $60,000.00 The 4" pumps can't maintain some of our larger pump stations during large rain events. Doghouse, Woodlands, East of the Sun, South Section, Grand Hotel, Twin Beech004020504701one ton 4 door truck with Utility body $40,000.00 Use for Collection system operators to work on lift stations and sewer repairs.
004020 50470 1 Mini Excavator $22,500.00 Kubota U35 Mini Ex. This is to more efficiently utilize crews that the water and wastewater department are using. This machine is better able to meet the needs of the department rather than a full size Backhoe. Existing backhoe will be used by other departments.004020 50470 1 Trailer for Mini Ex $6,000.00 10000 lb trailer for use for Mini Ex.
004020 50470 1
Small Dump (19,500 GVW or less, Non CDL) for water and sewer. Can utilize ALDOT Surplus, Rental purchase, or State Contract.
Split between Water and Sewer.$20,000.00
Neither PW or Utilities has a small dump that can be used for leak repair or new service. That can be loaded with a mini ex. This truck could be shared with gas or electric. When
digging in the road being able to place spoil directly in truck is clean and efficient. Also to be used to carry stone back to fill and compact road cuts.004020 50470 1 Tracked Skid Steer with milling head attachment $5,152.00
004020 50470 Installation of the UV Signa disinfecting $70,000.00
004020 59100 1 New units added to lift stations that are not covered in Fairhope regulations. Cellular, antenna, boads, and maintenance to existing units.$40,000.00 Mission SCADA has been more reliable then Survalent our current system.
004020 59100 1 Survalent Web Server $4,095.00
004020 59100 1 Lift Station Scada, Upgrade to Mission system when Survalent system fails $60,000.00 Need to switch 20 additional lift stations (80 stations total 2020) to the Mission System. Existing system is unreliable and has led to SSO.004020 59100 1 Prism/equipment $2,000.00 2020 had to replace input card for the PLC.TOTAL 004-50470|59100 (capital and SCADA)$407,780.00
004020 59500 1 In House Sewer Lift Station Upgrades. $500,000.00 Backup Pump Systems, Pump Bypass, Upgrade Pumps, Electrical, Controls, Lift station buildings, Wet well upgrades
004020 59500 1 Church Street Outfall Project and GeoCon Engineering $2,275,000.00 $168,908.00
004020 59500 1 Upgrade sewer force main from State Hwy 104, Bishop Road, and extend to Ingleside $1,800,000.00 Phase 2 of 5 year plan
004020 59500 1 Newton School lift station capacity upgrade $15,000.00 ($15,000.00)Need to tie in the two existing wet wells to double the storage capacity. There is planned subdivision growth the effects this lift station. That growth can't happen without this upgrade
004020 59500 1 Infiltration and Inflow Study for the Wastewater System $125,000.00 I and I study will enhance the City's ability to project the areas of most need for future CCIP repairs.
004020 59500 1 Signa UV system installation. Carry over UV money not spent in 2020 (June $35000).$300,000.00 Carry over of UV system purchase (299,500)004020 59500 1 County Road 13/County Road 32 Traffic Circle project $15,000.00
004020 59500 1 Contract repair with WR Mitchell LLC $250,000.00 This company does major repair that are beyond this departments scope. The contract extension was approved by Council on 6/22/2020
004020 59500 1 Center Bearing North Clarifier $15,000.00 Schreiber inspection on North Clarifier center bearing and possible installation of new bearing and seal. Problem with South in 2020. Cost of South Clarifier Bearing and seals $14500004020595001Grit Classifier Auger and Guides $9,519.00
TOTAL 004020-59500 (system improvements)$5,458,427.00
As of Jan 2021
FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2021 Budget
Oct 395,166.32 519,381.70 544,699.36 601,099.53 660,623.63 663,910.55 718,025.60 735,503.56
Nov 514,276.25 531,457.65 565,186.08 633,673.59 619,175.71 725,143.77 713,199.17 854,215.44
Dec 577,559.42 597,550.28 634,083.40 643,396.21 689,837.53 745,726.94 805,055.69 819,532.44
Jan 584,552.02 618,751.14 636,103.66 747,800.84 820,438.26 828,208.87 843,990.19 978,556.94
Feb 442,726.56 510,209.18 648,301.52 527,826.33 565,018.71 597,905.28 737,837.45
Mar 504,681.96 495,406.21 545,682.24 597,077.02 625,015.17 656,037.86 732,123.72
Apr 601,879.55 596,269.59 630,147.54 707,317.49 816,930.86 833,948.91 769,876.90
May 592,449.79 510,722.90 621,332.43 674,434.81 645,674.35 551,599.55 610,768.77
Jun 616,349.43 588,679.56 640,262.23 699,613.11 740,805.81 991,153.25 851,308.23
Jul 586,706.80 664,506.25 592,148.82 672,406.01 771,129.15 752,012.87 808,288.39
Aug 531,289.60 563,415.73 707,710.90 761,898.81 676,969.63 716,948.00 850,985.72
Sep 570,610.87 601,406.51 657,068.13 740,199.93 712,617.75 885,680.88 849,465.15 -
Actual YTD 6,518,248.57 6,797,756.70 7,422,726.31 8,006,743.68 8,344,236.56 8,948,276.73 9,290,924.98 3,387,808.38 8,573,000.00
% of increase 4%9%8%4%7%3.83%9.98%
FY2020 Budget 9,165,000.00$
SSUT Tax - - - 62,606.60 100,004.13 282,741.87 588,994.84 251,440.58
-
200,000.00
400,000.00
600,000.00
800,000.00
1,000,000.00
1,200,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Sales Tax Revenue
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
ATTACHMENT B
As of Jan 2021
FY2017 FY2018 FY2019 FY2020 FY2021 FY2021 Budget
Oct 2,697.98 7,588.88 9,486.25 38,683.41 59,411.80
Nov 6,935.99 8,998.70 36,572.80 59,378.40
Dec 7,242.45 12,234.92 39,774.92 61,382.95
Jan 9,598.45 10,220.19 17,954.30 45,725.10 71,267.43
Feb 7,649.41 20,470.83 69,087.24
Mar 8,378.25 27,548.83 42,076.12
Apr 22,312.71 7,923.56 26,012.04 40,969.49
May 8,878.51 29,699.11 46,021.22
Jun 8,340.33 30,161.51 55,740.96
Jul 19,953.69 8,830.98 31,727.05 56,771.24
Aug 8,491.32 30,156.41 58,811.29
Sep 8,043.77 9,524.26 38,291.92 58,761.05 -
Actual YTD 62,606.60 100,004.13 282,741.87 588,994.84 251,440.58 550,000.00
% of increase 60%183%108%56.41%
-
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
70,000.00
80,000.00
-
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
70,000.00
80,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Simplified Seller Use Tax
FY2017 FY2018 FY2019 FY2020 FY2021
Lodging Tax
As of Jan 2021
FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
FY2021
Budget
Oct 39,041.30 40,116.30 58,256.60 52,985.65 54,617.14 54,459.05 84,520.06 71,404.49
Nov 52,302.73 56,800.40 57,821.21 59,655.89 49,915.80 66,219.24 92,987.68 83,932.05
Dec 36,294.06 38,865.30 40,269.13 41,476.88 40,252.51 13,974.62 79,326.08 75,391.76
Jan 26,428.83 26,205.95 32,441.20 35,256.04 28,024.02 84,956.77 68,721.48 62,200.89
Feb 25,586.89 39,328.38 23,834.60 23,835.25 28,232.97 57,430.00 59,180.17
Mar 30,639.16 37,982.90 49,121.93 41,543.23 32,029.65 65,292.41 73,691.81
Apr 60,051.18 62,284.74 60,439.76 66,802.44 54,606.25 110,741.68 50,124.88
May 54,664.79 65,251.19 59,756.41 65,333.22 54,329.58 109,392.18 6,631.68
Jun 66,751.64 70,901.46 75,922.30 76,204.26 70,882.92 129,682.41 63,146.28
Jul 76,835.59 84,948.04 89,151.86 83,935.23 89,430.81 142,440.80 118,658.98
Aug 85,140.66 97,900.46 97,060.14 91,724.54 90,869.45 153,968.85 135,859.00
Sep 60,540.95 60,833.89 52,303.70 69,192.60 60,505.73 97,780.74 85,032.64 -
Actual YTD 614,277.78 681,419.01 696,378.84 707,945.23 653,696.83 1,086,338.75 917,880.74 292,929.19 840,000.00
% of increase 11%2%2%-8%66%-15.51%-11.14%
Tax rate changed 12/01/2018
-
20,000.00
40,000.00
60,000.00
80,000.00
100,000.00
120,000.00
140,000.00
160,000.00
180,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Lodging tax
FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
As of Jan 2021
FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2021 Budget
Property Tax 3,759,584 3,950,750 4,218,538 4,433,020 4,874,857 5,277,333 5,635,852 5,761,301 6,013,414
Automobile Tax 570,954 600,015 651,339 740,614 660,894 676,790 642,257 262,901 642,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
Ad Valorem Taxes
Series1 Series2
Actual Actual Actual Actual Actual Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2016 FY 2017 FY 2018 FY2019 FY2020 FY2021 Growth Rate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
Sales and Services 6,262,778$ 6,264,104$ 7,442,654$ 7,768,793$ 7,428,143$ 7,757,278 1.0%7,834,851 7,913,199 7,992,331 8,072,255 8,152,977Other charges, sales and receipts 13,636$ 48,004$ 17,846$ 162,592$ 41,451$ 5,000 1.0%5,050 5,101 5,152 5,203 5,255Interest income 9,147$ 10,029$ 13,987$ 45,015$ 181,535$ 95,000 95,000 95,000 95,000 95,000 95,000
Total Revenue 6,285,561$ 6,322,137$ 7,474,487$ 7,976,400$ 7,651,129$ 7,857,278$ N/A 7,934,901 8,013,300 8,092,483 8,172,458 8,253,232
Operations Expenses
Energy Purchases 1,371,853$ 1,727,280$ 1,921,410$ 2,104,356$ 1,463,864$ 1,600,000 2.0%1,600,000 1,632,000 1,664,640 1,697,933 1,731,891Compensation & Benefits 854,912$ 716,416$ 1,020,403$ 1,254,963$ 1,524,548$ 1,759,863 4.0%1,682,927 1,750,244 1,820,254 1,893,064 1,968,787Operating428,370$ 521,074$ 714,372$ 1,074,660 902,301 952,929 2.0%1,025,157 1,045,660 1,066,573 1,087,905 1,109,663Interest expense 5,235$ 12,270$ 11,551$ 11,037$ 10,134$ 5,000 0.0%5,000 9,000 7,875 6,666 5,421Community development 488,554$ 227,276$ -$ -$ 0 0 0 0 0 0
Depreciation Expenses 456,592$ 466,634$ 490,910$ 516,271$ 484,969$ 550,000 1.0%550,000 555,500 561,055 566,666 572,332Bad Debt/Amortization 40,518$ (11,239)$ 10,089$ 7,257 5,000 25,000 25,000 25,000 25,000Distribution of Joint Revenue 45,000$ 33,333$ 79,959$ 133,459$ 70,604$ 70,000 70,000 70,000 70,000 70,000 70,000 Total Oper. Expenses 3,650,517$ 3,704,282$ 4,279,123$ 5,083,507$ 4,466,510$ 4,945,049$ N/A 4,938,084 4,992,404 5,120,397 5,252,234 5,388,094
Revenue Minus Op Exp 2,635,044$ 2,617,855$ 3,195,364$ 2,892,892$ 3,184,619$ 2,912,229$ N/A 2,996,817 3,020,896 2,972,086 2,920,224 2,865,139
Other Sources/UsesOther SourcesBorrowed Funds -$ Variable 0 0 0 0 0Other Sources -$ Total Other Sources -$ -$ -$ -$ -$ N/A 0 0 0 0 0
Other UsesAdministrative Cost Paid To Gen Fund 955,000$ 955,000$ 666,667$ 761,000$ 852,000$ 872,000$ 2.0%889,440 907,229 925,373 943,881 962,758
Collection cost/Revenue Dept 242,000$ 242,000$ 55,000$ 51,000$ 59,000$ 59,000$ 2.0%60,180 61,384 62,611 63,863 65,141Transfer to General Fund 770,119$ 687,500$ 702,000$ 96,000$ -$ 0 0 0 0 0Transfer to General Fund for Comm Dev 72,000$ 108,000$ 159,000$ 159,000 159,000 159,000 159,000 159,000Transfers In/Out Capital Purchases 37,949$ 115,214$ -$ 0 0 0 0 0Warrant & Lease Payments 16,284$ 34,545$ 35,589$ 145,859$ 37,467$ 34,311$ Per Schedule 40,630 41,108 41,586 42,586 42,662Reserve for Capital Purchases -$ -$ 301,156$ 460,053$ Variable 449,500 600,000 600,000 600,000 600,000Reserve for System Upgrades 460,347$ 2,138,136$ 3,000,000 3,000,000 2,000,000 1,000,000 1,000,000Transfer to Electric -$ 1,000,000$ -$ N/A 0 0 0 0 0Total Other Uses 1,983,402$ 1,919,045$ 1,459,256$ 1,163,808$ 2,933,183$ 3,722,500$ 0.0%4,598,750 4,768,720 3,788,571 2,809,330 2,829,561
Net Other Sources/Uses (1,983,402)(1,919,045)(1,459,256)(1,163,808)(2,933,183)(3,722,500)N/A (4,598,750)(4,768,720)(3,788,571)(2,809,330)(2,829,561) Excess/(Deficit) for Year 651,642$ 698,810$ 1,736,109$ 1,729,084$ 251,436$ (810,271)$ N/A (1,601,933)(1,747,825)(816,485)110,894 35,578
Add back Bad Debt andDepreciation Exp 505,032$ 495,058$ 557,257$ 555,000$ 580,500$ 586,055$ 591,666$ 597,332$
Net Excess/(Deficit)2,234,116$ 746,494$ (253,014)$ (1,046,933)(1,167,325)(230,430)702,559 632,910
Assets
Cash Balances As of 9/30/16 As of 9/30/17 As of 9/30/18 As of 9/30/19 As of 9/30/20 As of 12/31/2020Cash - Operating 102,255$ 172,014$ 731,406$ 4,826,127$ 5,312,163$ 5,569,917$ Cash - Pooled Depository (822)$ 136,427$ 2,416,435$ 143,358$ 183,161$ 229,641$ Cash - Gas Reserves Centennial 3,245,263$ 3,328,848$ 3,349,807$ Cash - Super Fund Savings 141,819$ 141,902$ 1,700,131$ -$ Cash - Reserve Fund Vision 1,414,916$ 1,423,429$ 1,431,902$ -$
Cash - Utility Reserve Fund 134,509$ 134,509$
Cash - Second Utility Reserve 1,893,696$ 2,014,845$
Cash - Gas Customer Deposit Reserve -$ -$ 580,387$ 608,302$ 637,248$ 637,248$ Restricted*
Total Cash 3,686,373$ 4,023,126$ 6,860,261$ 8,823,050$ 9,461,420$ 9,786,613$
Targeted Reserved Fund Balance $ 1,255,283 $ 1,262,422 $ 1,492,100 $ 1,586,277 $ 1,493,919 1,552,456 1,567,980 1,583,660 1,599,497 1,615,492 Notes:
02/06/2021
City of Fairhope Gas Department
Recommended Targeted Reserve Fund 20% of annual revenue
ATTACHMENT C
Actual Actual Actual Actual Actual Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2016 FY 2017 FY 2018 FY2019 FY2020 FY2021 Growth Rate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026Sales and Services 19,843,950$ 19,307,511$ 20,599,665$ 20,544,997$ 20,089,648$ 22,139,178$ 2.0%22,581,962 23,033,601 23,494,273 23,964,158 24,443,441Other charges, sales and receipts 374,991$ 305,950$ 362,470$ 383,005$ 967,065$ 289,971$ 2.0%394,495 402,385 410,433 418,641 427,014AMEA Rate Stabilization 910,000$ 0Interest income 5,339$ 7,044$ 11,445$ 22,269$ 127,938$ 65,000$ 65,000 25,000 25,000 25,000 25,000 Total Revenue 20,224,280$ 19,620,505$ 20,973,581$ 20,950,271$ 21,184,652$ 23,404,149$ N/A 23,041,457 23,460,986 23,929,705 24,407,800 24,895,456
Operations ExpensesEnergy Purchases 12,084,585$ 12,708,130$ 12,631,562$ 12,330,272$ 10,152,614$ 13,000,000$ 2.0%13,260,000 13,525,200 13,795,704 14,071,618 14,353,050Compensation & Benefits 1,188,169$ 1,185,160$ 1,299,851$ 1,532,569$ 1,817,989$ 2,030,230$ 4.0%2,111,439 2,195,897 2,283,733 2,375,082 2,470,085Operating2,274,645$ 1,445,564$ 1,439,756$ 1,519,423$ 1,775,101$ 1,459,842$ 2.0%1,489,039 1,518,820 1,549,196 1,580,180 1,611,784Interest expense 62,826$ 63,611$ 54,558$ 28,703$ 11,681$ 5,000$ Schedule 3,197 2,674 2,145 1,608 1,065Community development 81,430$ 226,464$ -$ -$ Bad Debt 100,000$ 120,000$ 188,455$ 43,700$ 67,894$ 150,000$ Fixed 150,000 190,000 190,000 190,000 190,000Depreciation798,680$ 807,069$ 811,169$ 825,846$ 782,288$ 850,000$ 1.0%850,000 858,500 867,085 875,756 884,513 Total Oper. Expenses 16,590,334$ 16,555,998$ 16,425,351$ 16,280,513$ 14,607,567$ 17,495,072$ N/A 17,863,675 18,291,090 18,687,862 19,094,244 19,510,498
Revenue Minus Op Exp 3,633,946$ 3,064,506$ 4,548,230$ 4,669,758$ 6,577,085$ 5,909,077$ N/A 5,177,782 5,169,896 5,241,843 5,313,555 5,384,958
Other Sources/UsesOther SourcesAMEA Funds -$ 1,314,759$ -$ Variable 0 0 0 0 0Transfer from Gas -$ 1,000,000$ -$ 0 Total Other Sources -$ -$ -$ -$ 2,314,759$ -$ N/A 0 0 0 0 0
Other UsesAdministrative Cost Paid To Gen Fund 875,417$ 955,000$ 666,667$ 761,000$ 852,000$ 872,000$ 3.0%898,160 925,105 952,858 981,444 1,010,887Collection cost/Revenue Dept 148,500$ 162,000$ 36,000$ 33,000$ 37,000$ 35,000$ 3.0%36,050 37,132 38,245 39,393 40,575Transfer to General Fund 1,050,908$ 1,132,083$ 979,000$ 168,000$ -$ 0 0 0 0 0Transfer to General Fund for Comm Dev 334,000$ 254,000$ 447,000$ Fixed 447,000 447,000 447,000 447,000 447,000Transfers In/Out Capital Purchases 11,942$ (55,328)$ 0Warrant & Lease Payments 78,848$ 80,994$ 75,931$ Per Schedule 40,630 41,108 41,586 42,184 42,662Reserve for Capital Purchases 172,840$ 383,248$ 348,219$ Variable 806,201 600,000 600,000 600,000 600,000Reserve for System Upgrades 723,536$ 4,286,738$ 5,125,000$ 3,500,000 3,000,000 2,000,000 2,000,000 2,250,000Transfer to reserve based on Fuel Adjustment 1,104,200$ 855,669$ 960,000$ 960,000 960,000 960,000 960,000 960,000Prior Period Adjustments -$ -$ N/A 0 0 0 0 0
Total Other Uses 2,074,824$ 2,249,083$ 1,681,667$ 3,387,366$ 6,694,320$ 7,863,149$ 0.0%6,688,041 6,010,344 5,039,689 5,070,020 5,351,123
Net Other Sources/Uses (2,074,824)$ (2,249,083)$ (1,681,667)$ (3,387,366)$ (4,379,562)$ (7,863,149)$ N/A (6,688,041)(6,010,344)(5,039,689)(5,070,020)(5,351,123)
Excess/(Deficit) for Year 1,559,121$ 815,423$ 2,866,563$ 1,282,392$ 2,197,523$ (1,954,073)$ N/A (1,510,259)(840,449)202,154 243,535 33,834
Add back Bad Debt andDepreciation Exp 869,547$ 850,182$ 1,000,000$ 1,000,000$ 1,048,500$ 1,057,085$ 1,065,756$ 1,074,513$
Net Excess/(Deficit)2,151,939 3,047,705 (1,058,429)(510,259)208,051 1,259,239 1,309,291 1,108,348
Cash Balances As of 9/30/16 As of 9/30/17 As of 9/30/18 As of 9/30/19 As of 9/30/20 As of 12/30/2020Cash - Operating 101,099$ 113,317$ 850,911$ 2,138,403$ 3,213,271$ 2,674,623.75$ Cash - Pooled Depository 223,696$ 375,946$ 885,526$ 1,360,941$ 1,384,970$ 570,701.29$ Cash-Investment CD 115,773$ 115,773$ Cash- Electric Reserve Centennial 1,924,393$ 2,852,459$ 3,129,721.30$ Cash - Special Reserve-Super Fund 3,150,011$ 3,184,952$ 1,071,214$ -$
Cash - Utility Reserve Fund 134,430$ 134,509$
Cash - Second Utility Reserve 419,416$ 539,705$ 651,496$ -$ Cash - Cust Deposit Refund Checking 36,583$ 42,964$ Cash - Emergency Relief Checking 4,400$ 2,802$ 603$ 25,166$ 23,653$ 23,755.89$ Restricted*Cash - Customer Deposit Savings 1,121,887$ 1,026,470$ Cash - Electric Customer Deposit Reserve -$ -$ 1,040,206$ 1,094,411$ 1,124,266$ 1,124,265.68$ Restricted*
Total Cash 5,307,296$ 5,536,439$ 4,499,957$ 6,543,313$ 8,598,618$ 7,523,067.91$
Targeted Reserved Fund Balance $ 4,043,788 $ 3,922,692 $4,192,427 $ 4,185,600 $ 4,211,343 4,485,830 4,595,291 4,687,197 4,780,941 4,876,560 Notes:
02/06/2021
City of Fairhope Electric Department
Recommended Targeted Reserve Fund 20% of annual revenue
Actual Actual Actual Actual Actual Budget Estimated Projected Projected Projected Projected ProjectedCategoryFY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Growth Rate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026Sales and Services 9,870,899$ 10,169,787$ 10,053,167$ 10,791,350$ 12,127,989$ 12,672,365$ 2.0%11,717,425 11,951,774 12,190,809 12,434,625 12,683,318Other charges, sales and receipts 1,293,598$ 1,703,143$ 1,627,321$ 1,919,636$ 1,834,017$ 1,625,800$ 2.0%1,592,650 1,624,503 1,656,993 1,690,133 1,723,936Interest income 676$ 6,479$ 28,219$ 75,290$ 209,460$ 170,000$ 172,000 32,000 32,000 32,000 32,000 Total Revenue 11,165,173$ 11,879,409$ 11,708,708$ 12,786,276$ 14,171,467$ 14,468,165$ N/A 13,482,075 13,608,277 13,879,802 14,156,758 14,439,253
Operations Expenses
Energy Purchases 754,934$ 608,312$ 557,519$ 561,000$ 591,229$ 585,000$ 2.0%585,000 596,700 608,634 620,807 633,223Compensation & Benefits 1,536,961$ 1,608,028$ 1,857,457$ 2,136,957$ 2,501,716$ 2,840,405$ 3.0%2,690,303 2,771,012 2,854,142 2,939,767 3,027,960Operating2,004,893$ 2,193,566$ 2,511,227$ 3,006,339$ 2,968,196$ 3,145,350$ 2.0%3,013,250 3,073,515 3,134,985 3,197,685 3,261,639Interest expense 354,266$ 562,489$ 410,275$ 401,350$ 380,662$ 187,886$ Schedule 320,124 347,709 313,740 265,600 215,959Community development 282,616$ 228,748$ -$ -$ -$ -$ 0Bad Debt -$ -$ 69,211$ (10,615)$ 56,367$ 80,000$ Fixed 80,000 70,000 70,000 70,000 70,000Depreciation Expenses 1,201,628$ 1,424,345$ 1,507,838$ 1,549,906$ 1,481,001$ 1,535,000$ 1.0%1,535,000 1,550,350 1,565,854 1,581,512 1,597,327
Total Oper. Expenses 6,135,299$ 6,625,489$ 6,913,527$ 7,644,937$ 7,979,171$ 8,373,641$ N/A 8,223,677 8,409,286 8,547,356 8,675,370 8,806,107
Revenue Minus Op Exp 5,029,874$ 5,253,920$ 4,795,180$ 5,141,339$ 6,192,296$ 6,094,524$ N/A 5,258,398 5,198,990 5,332,446 5,481,388 5,633,146
Other Sources/UsesOther Sources
Borrowed Funds -$ 0 Variable 0 0 0 0 0Transfer from Gas -$ 0 0
Total Other Sources -$ -$ -$ -$ -$ 0 N/A 0 0 0 0 0
Other UsesAdministrative Cost Paid To Gen Fund 954,000$ 954,000$ 666,666$ 762,000$ 851,000$ 871,000$ 3.0%864,000 889,920 916,618 944,116 972,440
Collection cost/Revenue Dept 657,000$ 657,000$ 149,000$ 137,000$ 160,000$ 157,000$ 3.0%157,000 161,710 166,561 171,558 176,705Transfer to General Fund 1,130,055$ 900,000$ 1,500,000$ 246,000$ -$ -$ 0 0 0 0 0Transfer to General Fund for Comm Dev -$ -$ -$ 722,000$ 267,000$ 405,000$ Fixed 409,000 254,000 254,000 254,000 254,000Transfers In/Out Capital Purchases -$ -$ -$ 104,660$ 115,214$ -$ 0Warrant & Lease Payments -$ -$ -$ 853,193$ 766,449$ 560,268$ Per Schedule 1,618,740 1,637,784 1,656,828 1,680,633 1,699,677Reserve for Capital Purchases -$ -$ -$ 148,657$ 487,424$ 705,327$ Fixed 750,000 500,000 500,000 500,000 500,000Reserve for System Upgrades -$ -$ -$ 1,877,857$ 4,866,738$ 8,551,519$ Per Plan 6,850,000 4,373,000 1,885,000 1,870,000 730,000Reserve for Capital Improvement (Ordinance)-$ 599,150$ 590,853$ 667,500$ 2.0%650,000 663,000 676,260 689,785 703,581Total Other Uses 2,741,055$ 2,511,000$ 2,315,666$ 5,450,516$ 8,104,676$ 11,917,614$ 0.0%11,298,740 8,479,414 6,055,267 6,110,092 5,036,402 Net Other Sources/Uses (2,741,055)(2,511,000)(2,315,666)(5,450,516)(8,104,676)(11,917,614)N/A (11,298,740)(8,479,414)(6,055,267)(6,110,092)(5,036,402) Excess/(Deficit) for Year 2,288,819 2,742,920 2,479,514 (309,177)(1,912,380)(5,823,090)N/A (6,040,342)(3,280,424)(722,821)(628,704)596,743
Add back Bad Debt andDepreciation Exp 1,539,292$ 1,537,368$ 1,615,000$ 1,615,000$ 1,620,350$ 1,635,854$ 1,651,512$ 1,667,327$
Net Excess/(Deficit)1,230,115 (375,013)(4,208,090)(4,425,342)(1,660,074)913,033 1,022,808 2,264,071
Cash Balances As of 9/30/16 As of 9/30/17 As of 9/30/18 As of 9/30/2019 As of 9/30/2020 As of 9/30/2020Cash - Operating 22,409$ 1,104,816$ 633,091$ 5,802,475$ 5,363,615$ 6,557,271$
Cash - Pooled Depository 24,837$ 222,341$ 4,418,098$ 274,822$ 334,665$ (75,167)$
Cash-Utility Reserve Fund 134,430$ 134,509$ -$ -$ 758,976$ Cash - Superfund-Wtr Tap Res 537,270$ 1,007,741$ 1,519,537$ 2,084,610$ 2,471,808$ 2,590,558$ *Restricted to Capital Replacement and Improvements Water System onlyCash - Savings-Sewer Tap Fee 398,789$ 399,022$ 810,141$ 844,749$ 1,048,404$ 1,110,654$ *Restricted to Capital Replacement and Improvements Sewer System onlyCash - Second Utility Reserve 426,501$ 792,719$ 551,965$ 641,770$ 334,665$
Cash - WS Customer Deposit Res -$ -$ 395,063$ 413,404$ 433,027$ 433,027$ *Restricted
Cash - Spec Sewer Tap Fee Money 410,377$ 410,377$ -$ -$ -$ -$ Cash - Southtrust-Superfund 18,271$ 18,282$ -$ -$ -$ -$
Total Cash 1,972,885$ 4,089,807$ 8,327,894$ 10,061,830$ 9,986,185$ 11,375,319$
Targeted Reserved Fund Balance $ 2,232,899 $ 2,374,586 $ 2,336,098 $ 2,336,098 $ 2,542,197 2,859,633 2,662,015 2,715,255 2,769,560 2,824,952 Notes:
02/06/2021
City of Fairhope Water and Sewer Department
Recommended Targeted Reserve Fund 20% of annual revenue
ELECTRIC PROJECT and COSTS FY2021 THROUGH FY2026
•Electric substation upgrades (5 year plan attached)o New substation (Nichols avenue and church street replacement)
o Distribution line modificationsoSub transmission line modificationsoTwin beech transmission substation upgrades
o New substation (Morphy – to replace Fairhope sub)o Volanta avenue substation upgradesoUndergrounding of mainlines (feeds from the substations)
•Cash flow requirements
o Fiscal year 2021
4,000,000
•Twin Beach
•Nichols
•Morphy
•Line Work
2,000,000
•AMI
o Fiscal year 2022
$2,500,000
•Volanta Substation work
•Any remining items
o Fiscal year 2023 (This was not in the original 5 year)
$3,000,000
•Sub-Transmission line to Morhpy SubstationoUnderground line and bore across GreenooFiscal year 2024
$2,000,000
•Underground Mainlines
o Fiscal year 2025
2,000,000
•Underground MainlinesoFiscal year 2026
2,250,000
•Underground Mainlines
Total electric improvements Substations - $9,500,000 Total AMI $2,000,000 Underground mainlines to increase reliability - $6,250,000 Total electric improvements and upgrades 5-year plan - $17,750,000
Wastewater Projects and Costs
Phase I
October 2018-December 2020
Church Street Outfall
Transmission Upgrade from WWTP along Church Street to Fels Ave. $550,000 (Sewer)
$2,000,000 (Streets, Drainage & Misc. Utilities)
IN-PROGRESS
Bayou Drive, Fairwood BLVD and Fairhope Ave. Outfall $1,000,000 (Sewer Extension to Headworks)
$750,000 (Streets, Drainage & Misc. Utilities)
COMPLETE
Fels Avenue Lift Station $275,000 (Lift Station)
$50,000 (Reroute Eastern Shore Trail)
COMPLETE
Mapping Upgrades and Updates $75,000 (Future Modeling)
IN-PROGRESS
Grand Hotel Area Assessment $35,000 (Grand hotel, CR 1 & Lakewood)
IN-PROGRESS
Total Wastewater Improvements Phase I $1,935,000 (Sewer) $4,685,000 (Total)
Wastewater Projects and Costs
Phase II
January 2021-Ocober 2022
Fairhope Avenue Force Main Ext.
Force Maine from Ingleside (Phase I) on Fairhope
Ave. to Hwy 181 $800,000 (IN-BUDGET)
Lift Station upgrades (Dog House, Rhor, Newton School, Baldwin 1)
Outside of Restore Act Upgrades and Replacement $1,000,000 (IN-BUDGET)
Misc. Lift Station Upgrades ( Key Allegra, Tennis Club, $500,000 (IN-BUDGET)
Carya Point)
Total Wastewater Improvements (Phase II) $2,300,000
Wastewater Projects and Cost
Phase III
October 2022-October 2023
Dependent on Budget
Lift Stations Upgrades (Valley, Country Woods,
Pier, Meadow Brooke, River Mill) $1,500,000
Force Main Replacement for Updated
Stations $500,000
Manhole Rehab $100,000
Gravity Sewer Rehab $250,000
Wastewater Treatment Plant Upgrades
(To Meet Growth and Permit) $1,000,000
Total Wastewater Improvements $3,350,000
Water Projects
October 2018-October 2023
Mapping Updates and Model Water System $75,000
IN-PROGRESS
Aquifer Analysis for Well Field Capacity $50,000
Water Transmission System Improvements $2,000,000
Water Treatment Facility TP 3 (Add Well and
Increase Treatment Plant Capacity includes
Engineering and Capacity study $3,500,000
Complete Fairhope Ave. Tank Painting Project $1,000,000
COMPLETE
Water Main Replacement (AC Pipe) $750,000
Total Water System Improvements $7,125,000
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 11/30/2020 Authorized Use Comments
Compass General Fund Operating 001-10045 Checking 1-General Available 2,029,308.27 Operating Account
Compass Payroll Account 001-10050 Checking 1-General Restricted 7,058.78 Payroll
Compass City Accounts Payable 001-10055 Checking 1-General Restricted 64,087.91 Accounts Payable - weekly disbursements
Centennial General Reserves Centennial 001-10061 Checking 1-General Restricted 162,673.88 General Reserves - available for use
Centennial General - Sales Tax Reserves 001-10080 Checking 1-General Reserves 7,000,000.00 "Rainy Day Fund" - Access by vote of the City Council
Community Sales Tax Debt Prepayment 001-10085 Checking 1-General Debt Serv 699,594.46 GF debt prepayment / repayment only
Compass DEA Fund - Local 001-10220 Checking 1-General Restricted 5,714.10 Restricted for Drug Enforcement only - Chief approval
Compass DEA Fund - US Dept of Treasury 001-10221 Checking 1-General Restricted 5,456.30 Restricted for Drug Enforcement only - Chief approval
Compass DEA Fund - US DOJ 001-10222 Checking 1-General Restricted 240.79 Restricted for Drug Enforcement only - Chief approval
Compass Corrections Fund 001-10255 Checking 1-General Restricted 188,516.57 Operations of Jail and Court - Chief/Judge Approval
BB&T Pooled Cash account 001-10525 Pooled 1-General Available 473,485.47 Pooled Cash operating funds
Compass Garbage Customer Deposit Reserve 001-11410 Checking 1-General Restricted 25,178.49 Garbage Customer Deposits Reserves
10,661,315.02 General Fund Totals
Compass Natural Gas Operating Acct.002-10045 Checking 2-Gas Available 5,622,185.81 Operating Account
Centennial Gas Reserves 002-10062 Checking 2-Gas Restricted 3,335,888.69 Gas Reserves - available for use
BB&T Pooled Cash account 002-10525 Pooled 2-Gas Available 205,728.27 Pooled Cash operating funds
Centennial Gas Customer Deposit Reserve 002-11420 Checking 2-Gas Restricted 637,248.02 Gas Customer Deposits Reserves
Regions URW 2011 Bond & Interest 002-15105 Trust 2-Gas Debt Serv 14,642.25 Bond Fund
Regions URW 2011 Reserve 002-15110 Trust 2-Gas Debt Serv 33,845.64 Bond Fund
Regions URW 2015 Reserve 002-15200 Trust 2-Gas Debt Serv 25,838.83 Bond Fund
Regions URW 2015 Warrant Funds 002-15205 Trust 2-Gas Debt Serv 25,676.40 Bond Fund
Regions URW 2020 Reserve 002-15400 Trust 2-Gas Debt Serv 989.78 Bond Fund
Regions URW 2020Prin/Int Sinking 002-15405 Trust 2-Gas Debt Serv 6,932.98 Bond Fund
Regions Escrow Trust to Def URW 2020 002-15415 Trust 2-Gas Debt Serv 274,478.98 Bond Fund
10,183,455.65 Gas Fund Totals
Compass Electric Operating 003-10045 Checking 3-Electric Available 2,670,423.61 Electric Operating account
Centennial Electric Reserves 003-10063 Checking 3-Electric Restricted 3,049,162.59 Electric Reserves - available for use
Compass Emergency Relief Fund 003-10520 Checking 3-Electric Restricted 23,753.23 Citizen Utility Relief - Ecumenical Ministries
BB&T Pooled Cash account 003-10525 Pooled 3-Electric Available 982,248.60 Pooled Cash operating funds
Centennial Electric Customer Deposit Reserve 003-11430 Checking 3-Electric Restricted 1,124,265.68 Electric Customer Deposits Reserves
Regions URW 2011 Bond & Interest 003-15105 Trust 3-Electric Debt Serv 14,642.27 Bond Fund
Regions URW 2011 Reserve 003-15110 Trust 3-Electric Debt Serv 33,845.65 Bond Fund
Regions URW 2015 Reserve 003-15200 Trust 3-Electric Debt Serv 70,851.31 Bond Fund
Regions URW 2015 Warrant Funds 003-15205 Trust 3-Electric Debt Serv 70,360.98 Bond Fund
Regions URW 2020 Reserve 003-15400 Trust 3-Electric Debt Serv 989.78 Bond Fund
Regions URW 2020Prin/Int Sinking 003-15405 Trust 3-Electric Debt Serv 6,932.98 Bond Fund
Regions Escrow Trust to Def URW 2020 003-15415 Trust 3-Electric Debt Serv 274,478.98 Bond Fund
8,321,955.66 Electric Fund Totals
CITY OF FAIRHOPE
City Bank Accounts & Types
11/30/2020
ATTACHMENT D
Interim Balance
Bank Working Name of Account G/L #
Account
Form Fund Account Type 11/30/2020 Authorized Use Comments
CITY OF FAIRHOPE
City Bank Accounts & Types
11/30/2020
Compass Water & Sewer Operating Fund 004-10045 Checking 4-Water Available 5,736,717.25 Water Operating Account
Centennial Water & Sewer Reserve 004-10064 Checking 4-Water Restricted 742,122.84 Water Reserves-monthly deposit
BB&T Pooled Cash account 004-10525 Pooled 4-Water Available 406,981.11 Pooled Cash operating funds
Centennial Water Tap Reserves 004-10650 Checking 4-Water Capital/Restricted 2,565,620.45 Capital Improvements to Water System Water Tap (Ordinance)
Centennial Sewer Tap Reserves 004-10660 Checking 4-Water Capital/Restricted 1,096,528.63 Capital Improvements to Sewer System Sewer Tap (Ordinance)
Centennial Water Customer Deposit Reserve 004-11440 Checking 4-Water Restricted 433,027.32 Water Customer Deposits Reserves
Regions Revenue Warrant Series 1996 004-15020 Trust 4-Water Debt Serv 50,611.37 Trust Account-held under Indenture Agmt.
Regions URW 2011 Bond & Interest 004-15105 Trust 4-Water Debt Serv 578,930.69 Bond Fund
Regions URW 2011 Reserve 004-15110 Trust 4-Water Debt Serv 1,347,988.04 Bond Fund
Regions URW 2015 Reserve 004-15200 Trust 4-Water Debt Serv 279,977.11 Bond Fund
Regions URW 2015 Warrant Funds 004-15205 Trust 4-Water Debt Serv 278,042.62 Bond Fund
Regions URW 2020 Reserve 004-15400 Trust 4-Water Debt Serv 39,433.86 Bond Fund
Regions URW 2020Prin/Int Sinking 004-15405 Trust 4-Water Debt Serv 276,217.23 Bond Fund
Regions Escrow Trust to Def URW 2020 004-15415 Trust 4-Water Debt Serv 10,935,518.02 Bond Fund
24,767,716.54 Water/Sewer Fund Totals
BB&T 7% Gas Tax Fund 009-11010 Checking 9-Gas Tax Restricted 132,818.03 Road Construction - under State ordinance
BB&T 4% and 5% Gas Tax Fund 009-11015 Checking 9-Gas Tax Restricted 108,218.53 Road Construction - under State ordinance
241,036.56 Gas Tax Fund Totals
Compass Prepaid Cash-Medical Ins 101-10150 Checking 101-Health Restricted 549,087.45 Health Claims - BCBS Weekly deduction New Fund
Compass Rebuild AL Gas Tax Fund 102-10045 Checking 102-Rebuild AL Restricted 100,362.08 Road Construction - under State ordinance New Account and Fund
Compass Capital Projects Op Acct 103-10045 Checking 8-Cap Proj Capital (1,903,856.44) Capital Projects funding
Compass Capital Projects Infrastructure Impr 103-10087 Checking 8-Cap Proj Capital 2,279,603.11 Capital Projects funding
375,746.67 Capital Projects Fund Totals
Compass Impact Fee Fund - Police 105-10045 Checking 7-Impact Capital/Restricted 346,420.99 Capital-Police with Council approval
Compass Impact Fee Fund - Fire 105-10050 Checking 7-Impact Capital/Restricted 1,142,554.58 Capital-Fire with Council approval
Compass Impact Fee Fund - Transportation 105-10055 Checking 7-Impact Capital/Restricted 797,610.66 Capital-Transportation with Council approval
Compass Impact Fee Fund - Rec / Parks 105-10060 Checking 7-Impact Capital/Restricted 994,720.74 Capital-Parks with Council approval
3,281,306.97 Impact Fee Fund Totals
Compass Municipal Capital Imprvmt Fund 106-10235 Checking 106-MCIF Restricted 816,618.08 Capital Improvements-City Wide with Council Approval New Fund
Compass Federal Grant 110-10045 Checking 110-Fed Grant Restricted 53,526.60 Restore Grant New Account and Fund
Compass Municipal Court Fund 114-10045 Checking 114-Muni Court Restricted 48,457.34 Court payments New Account and Fund
-
NOTE:
- a "p" at the end of the "Bank Acct #" means that the bank account is partitioned among multiple g 59,400,584.62