HomeMy WebLinkAbout08-22-2022 City Council MeetingST A TE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 22 August 2022.
9778
Present were Council President Jimmy Conyers, Councilmembers: Jack
Burrell, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Corey Martin
was absent.
There being a quorum present, Council President Conyers called the meeting
to order. The invocation was given by Pastor Marshal Frye of Celebration Church and
the Pledge of Allegiance was recited.
Council President Conyers stated there was a need to add on an agenda item
after Agenda Item Number 15: a request from Leslie Edgemon with the Baldwin
Humane Society requesting permission to close the streets in downtown Fairhope on
Thursday, October 27, 2022, from 5:00 p.m. to 7:00 p.m. for the Fairho pe Witches Ride 2022. The ride will begin and end at Coastal Alabama Commu nity CollegeAmphitheater. This whimsical bike ride benefits local animal rescue and help animals throughout our area; and is contingent on receiving a Certificat e of Insurance naming the City of Fairhope additional insured.
Councilmember Burrell moved to add on the above-men tioned item not on the printed agenda. Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
Councilmember Robinson moved to approve minutes of the 08 August 2022, regular meeting; and minutes of the 08 August 2022, work session. Seconded by Councilmember Boone, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and thanked the City Crews for a great job handling the rain event last week. She commented there are ti me delay on projects due to the rain. She gave a shout out to the Recre ation Department for completing the drainage project and visitor side prior to the football games.
Councilmember Robinson mentioned the Fairhope High School football game
and said it was an incredible game. He said congratulations to the football team.
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22 August 2022
Councilmember Robinson moved for final adoption of Ordinance No. 1756 __, an ordinance to repeal and replace Ordinance No. 1266, Ordinance No. 1296, and Ordinance No. 1705, Fairhope Code of Ordinances: Article VI, Garbage and Trash
Collection and Disposal, Section 21-75. (Introduced on August 8, 2022 at the City
Council Meeting) Seconded by Councilmember Boone, motion for final adoption
passed by the following voice votes: A YE -Burrell, Conyers, Robinson, and Boone.
NAY -None.
Councilmember Burrell introduced in writing an ordinance to amend Ordinance
No. 1754 Known as the Right of Way Construction and Administration Ordinance,
Section 10: Schedule of Fees -Rights of Way and Excavation Permit Fees. Due to
lack of a motion for immediate consideration, this ordinance will layover until the
September 12, 2022 City Council meeting.
Councilmember Burrell introduced in writing an ordinance to authorizing and
Granting to Mediacom Southeast LLC ("Mediacom") the Right to Use the Rights-of
Way of the City of Fairhope, Alabama (The "City") to Provide Cable Services to the Citizens of the City Under the Terms of a Cable Television System Franchise
Agreement. Due to lack of a motion for immediate consideration, this ordinance will
layover until the September 12, 2022 City Council meeting.
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Grants Management, LLC for Professional Consulting Services for Grants and Grant
Management for RFQ No. PS019-22; and hereby authorizes Mayor Sherry Sullivan to
execute a Contract of up to $2,000.00 per month with a not-to-exceed $24,000.00
annually. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 4526-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA,
That the City Council approves the selection of Gunts Management, LLC for Professional Consulting
Services for Gt-ants and Gt-ant Management for RFQ No. PS0l 9-22; and hereby authorizes Mayor Sherry
Sullivan to execute a Contract ofup to $2,000.00 per month with a not-to-exceed $24,000.00 annually.
Attest: �J/1.L
City Cl k
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22 August 2022
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that by this Resolution the City of Fairhope
authorizes submission of a grant application to ADECA requesting a FY 2023 RTP
grant and authorizes the Mayor to sign the required grant application documents on
behalf of the City. Seconded by Counc ilmember Boone, motion passed unanimously by voice vote.
RESOL UTION NO. 4527-22
AUTHORIZING THE SUBMISSION OF AN FY23 RECREATIONAL
TRAILS PROGRAM GRANT APPLICATION TO THE ALABAMA
DEPARTMENT OF ECONOMIC AND COMMUNITY AFFAIRS
WHEREAS, the Alabama Department of Economic and Community Affairs
(ADECA) is accepting grant applications for the FY 2023 Recreational Trails
Program (R TP) grants; and
WHEREAS, the City of Fairhope has identified a need to construct an ADA
compliant recreational trail located at the northern portion of the Triangle property,
just north of Veterans Drive; and
WHEREAS, the total project cost estimate is $150,000.00 and the City is requesting
$119,999.98 in FY23 RTP funds and, if the grant is funded, the City will provide $30,000.00 (20%) in local matching funds through a cash contribution.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE 'ALABAMA, in REGULAR SESSION ASSEMBLED, that by this Resolution the City of Fairhope authorizes submission of a grant application to ADECA requesting aFY 2023 RTP grant and authorizes the Mayor to sign the required grant application documents on behalf of the City.
DULY ADOPTED THIS 22ND DAY OF AUGUST, 2022
Attest:
9781
22 August 2022
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
one ( 1) E-ONE HR 100 Quint on a Cyclone Chassis for the Fire Department from
Sunbelt Fire, Inc.; the Aerial Ladder Truck is on the H-GAC Cooperative Purchasing
Schedule, Contract No. FS 12-19 J A06, and therefore does not have to be let out for
bid. Lead time on procurement is 780 days. This purchase is non-budgeted, funding
of $400,000.00 in FY 2024 Budget, and the remainder of funding from Impact Fees.
The total budgeted amount not-to-exceed $1,580,443.00. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote. Mayor Sullivan
clarified that this is a new truck not a replacement; and we are using impact fees.
RESOLUTION NO. 4528-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope has voted to procure one (]) E-ONE HR] 00 Quint on a
Cyclone Chassis for the Fire Department from Sunbelt Fire, Inc.; the Aerial Ladder Truck
is on the H-GAC Cooperative Purchasing Schedule, Contract No. FS12-19 JA06, andtherefore does not have to be let out for bid. Lead time on procurement is 780 days. This
purchase is non-budgeted, funding of $400,000.00 in FY 2024 Budget, and the remainder
of funding from Impact Fees. The total budgeted amount not-to-exceed $ I ,580,443 .00.
Adopted on this 22nd day of August, 2022
Q(L£�� ames Reid Conye)r.
Council President
Attest: 41tU� ��K1MC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to procure
four ( 4) APX6000 700/800 Model 2.5 Portable Handheld Radios for the Fire
Department from Motorola Solutions; this type of radio is on the State of Alabama
Division of Purchasing Contract Number T3000 with Mot orola Solutions, and
therefore does not have to be let out for bid. This purchase is non-budgeted, funding
will be from Impact Fees. The total budgeted amount not-to-exceed $20,613.52.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
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22 August 2022
RESOLUTION NO. 4529-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope has voted to procure four ( 4) APX6000 700/800 Model2.5 Portable Handheld Radios for the Fire Department from Motorola Solutions; thistype of radio is on the State of Alabama Division of P urch asing Contra ct Nu mberT3000 with Motorola Solutions, and therefore does not have to be let out for bid.This purchase is non-budgeted, funding will be from Impact F ees. The total budgetedamount not-to-exceed $20,613.52.
Attest:
Adopted on this 22nd day of August, 2022
es Reid c�rs": J
Council President
Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherr y Sullivan is hereby authorized to execute Change Order No. 3 for (Bid Number 010-20) Church StreetUtility and Drainage Improvements to cover the contractor's request for a price increase of the existing sewer rehabilitation, quantity overruns due to inclementweather during the project, and addition al work requested by the City for thereplacement of an existing corrugated metal pipe at the Morphy A venue intersection,paving and striping of Oak A venue (Section St. to Summit St.) and De La Mare A venue (Section St. to Church St.), and additional rehabilitation of ex ist ing sewer main adjacent to the project route by increasing the cost in the amount of $463,922.30and to award Change Order No. 3 to Asphalt Services, Inc. (ASI). The working dayswill be extended 30 days with the new contract time being 300 working days.Seconded by Councilmember Boone, motion passed unanimously by voice vote.
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22 August 2022
RESOLUTION NO. 4530-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FA IRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute Change Order No. 3 for (Bid Number 010-20) Ch urch Street Utility and
Drainage Improvements to cover the contractor's request for a price increase of the
existing sewer rehabilitation, quantity overruns due to inclement weather during the
project, and additional work requested by the City for the replacement of an existing
corrugated metal pipe at the Morphy A venue intersection, paving and striping of Oak
Avenue (Section St. to Summit St.) and De La Mare Avenue (Section St. to Church
St.), and additional rehabilitation of existing sewer main adjacent to the project route
by increasing the cost in the amount of $463,922.30 and to award Change Order No.
3 to Asphalt Services, Inc. (ASI) with a new contract amount of $5,805,495.75. Due
to Change Order No. 3, the working days will be extended by 30 days with the new
contract time being 300 working days.
Adopted on this 22nd day of August, 2022
��=9,� esReidco�Jr.
Council President
Attest:
�· City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council hereby approves the
Contract Amendment to RFQ No. PS008-20 between the City of Fairhope and
Goodwyn, Mills & Cawood for Professional Engineering Services for the Preliminar y
Engineering Services for Tum Lane and Traffic Signal Upgrades on Gayfer A venue
(CR-30) at the intersection with SR-42 (US-98) Greeno Road in Fairhope with a not
to-exceed amount of $71,238.00. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
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22 August 2022
RESOLUTION NO. 4531-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1) That the City Council hereby approves the Contract Amendment to RFQ No.
PS008-20 between the City of Fairhope and Goodwyn, Mills & Cawood for
Professional Engineering Services for the Preliminary Engineering Services for Tum
Lane and Traffic Signal Upgrades on Gayfer A venue (CR-30) at the intersection with
SR-42 (US-98) Greeno Road in Fairhope with a not-to-exceed amount of $71,238.00.
[2) The original award amount of contract $91,821.00. The additional services on
contract amendment to RFQ No. PS008-20 $71,238.00. The new contract total
$163,059.00.
DULY ADOPTED THIS 22ND DAY OF AUGUST, 2022
Attest:
��-isaA.anRs, MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope amends the Budget
for FY2021-2022 and authorizes the City Treasurer to transfer $1,000,000.00 to
Capital Projects Fund, specifically designated as Infrastructure Improvement Special
Account. Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
*
*
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22 August 2022
RESOLUTION NO. 4532-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City of Fairhope hereby amends the Budget for
the FY202 l-2022 and authorizes the City Treasurer to transfer $1,000,000.00 to
Capital Projects Fund, specifically designated as Infrastructure Improvement Special
Account. Funds in this Infrastructure Improvement Special Account are to be used only for improvements to City streets, sidewalks, parks, and buildings, as approved
by vote of the City Council.
The budget adjustment will be the following amendments:
General Fund
Debit -001900-50965 Transfers -Capital Projects Fund $1,000,000.00
Credit -001-40163 City Sales Tax -P J
001-40165 Seller Use Tax -PJ
001-40167 Consumer Use Tax -PJ
Capital Projects Fund
$800,000.00 $180,000.00
$ 20,000.00
Credit -104-49810 Transfers from General Fund $1,000,000.00
ADOPTED THIS 22ND DAY OF AUGUST, 2022
<}E:idJd;�1r Cr
Council President
ATTEST:
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope amends the Budget
for FY2021-2022 as recommended and presented; and authorizes the City Treasurer
to make the necessary changes to expenses as appropriated. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
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22 August 2022
RESOLUTION NO. 4533-22
WHEREAS, the City Council adopted on October 11, 2021, a resolution approving
and adopting the proposed Budget for the FY2021-2022, Resolution No. 4231-21;
and
WHEREAS, the City of Fairhope is desirous to amend the Budget and that the
following estimates of expenses, as related thereto, are hereby adopted and those
expenses are appropriated as follows:
Account Description Debit Credit
005030-50440 Maintenance-Vehicles & Equipment 55,000.00
005-41220 Sanitation Collections 55,000.00
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City of Fairhope hereby amends the Budget for
the FY2021-2022 as recommended and presented above; and authorizes the City
Treasurer to make the necessary changes.
ADOPTED ON THIS 22ND DAY OF AUGUST, 2022
Qt4.-l�-f} mes Reid cOilY,i �
Council President
Attest:
Uas:MM City Cle
Councilmember Burrell moved to grant the request of Leslie Edgemon with the Baldwin Humane Society requesting permission to close the streets in downtown
Fairhope on Thursday, October 27, 2022, from 5:00 p.m. to 7:00 p.m. for the
Fairhope Witches Ride 2022. The ride will begin and end at Coastal Alabama
Community College Amphitheater. This wh ims ical bike ride benefits local animal rescue and help animals throughout our area; and is contin gent on receiving a Certificate of Insurance na ming the City of Fairhope additional insured. Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
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22 August 2022
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the mee ting to go into Executive Session based on Section 36-25A-
7(a)(3) to discuss pending and potential litigation. The approximate time to be in
Executive Session is 60 minutes. Councilmember Boone moved to go into Executive
Session. Seconded by Councilmember Burrell, motion passed unanimously by voice
vote.
Exited the dais at 6:24 p.m. Returned at 7:37 p.m.
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 7:38 p.m.
�s,
City Clerk
es Reid Conyers, J .,
uncil President